Kankakee Times

Village of Clifton Board met June 7.

Here is the minutes provided by the Board:

Call to Order

President Winkel called to order the meeting with the Pledge of Allegiance at 7:00 p.m.

Present: Trustees Jim Schoon, Randy Gigl, Casey Hull, Joe Kolosky, Brianne Ryan, and Paul Hess.

Also Present: Treasurer Sandy Tammen, Clerk Shannon James, Jim Dundas, Greg Yohnka, Ralph Weaver, and Planning Commission Members: Larry Behrends, Dean Cailteux, Delmar Schoolman and Robert Elumbaugh. Chief James Lehmkuhl and Cecil Carrol joined the meeting at 7:37 p.m.

Approval of Minutes

Kolosky moved and Hull seconded to approve the minutes of the Regular Meeting of the Clifton Village Board, May 3, 2017. 6/0 motion passed by acclamation.

Public Questions and Comments: Kolosky reported there is a collapsed culvert and sunken concrete at the end of his driveway at 360 North Fourth Street. Streets and Alleys Chair, Schoon, stated he has spoken with Haley Brothers and they will take a look at it.

Planning Commission President Winkel introduced Ralph Weaver and Greg Yohnka as his appointments to fill the vacancies on the Planning Commission. Each nominee spoke a little about themselves. Kolosky moved and Schoon seconded to accept Winkel’s appointment of Weaver and Yohnka to the Planning Commission. 6/0 motion passed by acclamation. Clerk James swore in the new commission members as well as Elumbaugh who was appointed at the May 3, 2017, Village Board Meeting.

President Winkel stated he would like the Planning Commission to start working on updating the Village of Clifton Zoning Map now that the codification process is complete. Winkel presented a Google Maps version of the most recent 1976 Village of Clifton Zoning Map that he put together. He hopes that it may serve as a quick resource in identifying areas in need of rezoning as well as for those inquiring about zoning within the village limits. Discussion was held on updating the zoning map and when to make and apply changes to the map as several properties are zoned something other than what they are currently being used for. Behrends would like to see known properties in need of a zoning change go through the process of rezoning before the map is updated and finalized to avoid changing the map immediately after the map is completed.

Discussion was held on the expiration date of preliminary plats. The Planning Commission will look in to the expiration date of one in particular currently being used. Behrends suggested that the board may wish to approve preliminary plats all at once on a yearly basis, perhaps at the beginning of the fiscal year, rather than consider them one at a time as they expire.

Discussion was held on the Planning Commission versus Zoning Board of Appeals. President Winkel stated that he would like to look into making them one body as the same people serve on each.

Maintenance Department: No report.

Police Department: No report.

Streets & Alleys Discussion on the proposed 2017 Street Maintenance Program was held. A Streets and Alleys Committee meeting will be scheduled for a time when the committee, necessary village personnel and Dave Tyson can be in attendance to ensure a consensus on the plan before proceeding.

Water and Sewer Committee Gigl reported that the majority of the preliminary work for the 36” tile bid is done. Dave Tyson is finalizing the information and a committee meeting will be scheduled when ready.

Budget & Finance Committee Hull moved and Kolosky seconded to spend no more than $750.00 for mulch for the park. Discussion was held on having such things as purchasing mulch, chemicals for spraying, etc. as reoccurring quarterly, seasonal, or yearly expenses to alleviate having to wait for board approval for each. Roll call of votes. Ayes 6; Schoon, Gigl, Hull, Kolosky, Ryan and Hess. Nays 0.

Police and Public Safety Committee Koloksy reported the part-time academy the board approved sending Henry Walters to at last month’s meeting will not begin until January 2018; therefore, the department is still in need of another part-time officer. Kolosky moved and Ryan seconded to place an ad in the newspaper seeking a part-time police officer. Roll call of votes. Ayes 6; Gigl, Hull, Kolosky, Ryan, Hess and Schoon. Nays 0.

Ordinance and Zoning Committee: No report.

Local Improvement Committee Hess moved and Hull seconded to spend no more than $2200.00 to replace the cargo net in the park. Discussion was held on the source of funding for the replacement / addition of park equipment. The expense will come out of the video gaming funds received by the village. Roll call of votes. Ayes 6; Hull, Kolosky, Ryan, Hess, Schoon and Gigl. Nays 0.

Hess moved and Hull seconded to spend no more than $3500.00 for two (2) Spring Riders for the park. Video gaming funds will be used for the expense. Roll call of votes. Ayes 6; Kolosky, Ryan, Hess, Schoon, Gigl and Hull. Nays 0.

Hess moved and Kolosky seconded to spend no more than $2000.00 for road mix for parking lots around the park and maintenance garage. Roll call of votes. Ayes 6; Ryan, Hess, Schoon, Gigl, Hull, and Kolosky. Nays 0.

Discussion was held on planting and treatment of trees.

Cailteux, Elumbaugh and Yohnka left the meeting at 8:14 p.m.

Treasurer’s Report/Payment of Bills Treasurer Tammen gave a brief explanation of the Treasurer’s Report specifically calling attention to this years’ pool numbers as compared to last year. Hull moved and Ryan seconded to accept the Treasurer’s Report. 6/0 motion passed by acclamation.

Kolosky moved and Hull seconded to pay the bills as presented. 6/0 motion passed by acclamation.

Village President President Winkel presented an ordinance that would amend the regular meeting date of the village board. Kolosky moved and Ryan seconded to adopt Ordinance 17-02; Amending Village Code 2-22 Regular Meeting Date to the second Monday of each month beginning July 10, 2017. Discussion was held on changing the regular meeting schedule. 6/0 motion passed by acclamation.

President Winkel reported the village has received communication from the owner of 220 East Fourth Avenue. The owner has until July 31, 2017, to meet the timeline that he put forward for the building permit.

President Winkel reported that the village has received a letter from an attorney representing the owner of 235 West Fifth Avenue who is investigating damages for water that has affected his property. The village responded with a letter asking for more substantial documentation showing that the village is at fault for the water damage. Discussion ensued regarding efforts the village has made to determine the source of possible drainage issues in the area.

President Winkel asked the Police Committee to look in to snow mobile routes within the village limits. Kolosky stated the Ordinance and Zoning Committee was to take that subject up then discuss with the Police Committee.

President Winkel reported that he has quotes for tuck pointing the north and south walls of the village library and will pass them on to the Local Improvement Committee. Tuck pointing of the east and west walls was completed last year with good results.

President Winkel requested committees that are aware of large budget projects for this fiscal year be reported to the Budget and Finance Committee so they may be planned for at the upcoming meeting to discuss appropriations. Possible items were discussed.

President Winkel presented the idea of creating village email accounts so personal accounts are not being used. The subject was referred to the Budget and Finance Committee.

Concluding Public Questions and Comments: None.

Adjournment Kolosky moved and Ryan seconded to adjourn at 8:43 p.m.

https://docs.wixstatic.com/ugd/9ade2e_f1992b96bec642bdb27e39056c680f02.pdf