Kankakee Valley Park District Committee met June 12
Kankakee Valley Park District Committee met June 12.
Here is the minutes as provided by the committee:
The Committee Meeting was called to order at 5:00 pm by President Hollis. Those present for
roll call were Commissioner A. Hollis, D. Tucker, M. Mullady, B. Spriggs, and D. Skelly. Others
present: Dayna Heitz, Executive Director; Rick Collins, Superintendent of Buildings & Grounds;
Melissa Woodard, Superintendent of Recreation; Angie Tousignant, General Manager of Ice
Valley; Angie Tousignant, Ariana Padilla, John Coghlan. Public present: Debra McCurry, Curran
Clark, Carolyn Mitchell, Marcus Terrell.
Letter from Ms. Rebecca Winquest
She’s requesting Snow Park name changed. How did Snow Park become Snow Park? What is
the history behind the name of the park? Dayna will research and this can be talked about at
the Board meeting. Could Ms. Winquest come give a presentation?
Immanuel Baptist Church
Immanuel Baptist Church cleaned up McBroom Park. Several kids and adults cleaned up
branches and garbage. Commissioner Spriggs said they usually call him before they go out.
Next time if we need to get them waivers, we will. Commissioner Tucker asked if we had a
presence during this? We didn’t know, we were not informed. He also asked how we will
thank them? Director Heitz said we will send a thank you card. Kenny took some garbage bags
to Commissioner Spriggs so they could use them for cleanup. They were grateful for that.
Debra McCurry: What are you doing with the money? Did you get the money? Why is the
Splash Pad not running? It’s 96 degrees out and they have to take their kids elswhere. The
parks have weeds and dead branches. Nothing is being done. Are you paying the employees
cell phone bills? Do the employees have cell phones? Attorney Coghlan said if you have cell
phones they are used for park business. Maybe can fix something for the kids? No
programming for the kids. Used to see the stuff on facebook but now nothing.
Curran Clark: Going off what he sees and hears a lot of things. He has questions about
facebook. All we see is open gyms. Are we going to have other programs for youth? With it
being summer, should be more for them to do in Kankakee. It’s not being built up and progress
isn’t being made. Not sure what you are doing with the Splash Pad, just see it’s not up. He’s a
concerned citizen wanting to know. Director Heitz responded regarding the splash pad: We
have 4 pumps. 2 of them work. Pump 3 and 4, the motors blew. The water lines have major
leaks under the cement. We were going to take pump 4 off and not use the lines until we could
figure out the leaks, so we are not digging up all the concrete. In addition the filter pump is
burnt up. Will are purchasing new, this just happened this week. Once the pit is filled it has to
be filled and emptied and then an additional 3 times. Then have the state out to inspect and
permit. Permitting should have been done in 2012. The state was here last fall and said they
knew we had the splash pad and knew we needed permits. Can’t get permitted until all is fixed
and inspected. Debra said this has been going on and nothing is getting done. Nothing on the
website about what’s going on. We pay taxes for us to get nothing? The park district gets
money to pay their employees basically.
Carolyn Mitchell: Here as a resident. Brought up concerns about Beckman. Went back and
forth with Rick with. He didn’t get the keys and he shut our bathroom water off. Called the
office, didn’t get Dayna. The parks are such an eye sore. There are parks the worst they’ve
ever been. The weeds on the benches are so high. Cobb has a gazebo, there used to be wild
flowers, it’s now a weed pile. Memorial Day weekend drove by all the parks. Washington Park
has snow fence. The fence is down again. It’s been mowed over. It’s a liability. Bike ramp at
one point, the weeds are so high there. The parks in Mary Crest are disgraceful. When do you
come back and manicure it? Pull some weeds. Read the article at River Road about that you
are doing the best. Rick, Melissa, and Dayna have failed. Use community service workers.
School District, or the city has volunteers that could pull weeds. Would be reaching out. We
pay for a program director. This is parks and recreation. There is no recreation so why are we
paying a recreation director. Provide services to the community. Parks are not an enjoyable
experience. Go to the parks last summer, free activities ran by Sam. Would be nice if the
recreation programmer could see and get to know. Need some engagement. That’s failure. If
we are going to continue the program director, we expect programs. In the years past we have
had other programs. If you never have programs, there will not be funds. The open gym has
been a failure now, it’s never been a failure. The Rec Center can make money. You aren’t
investing in the Rec. You can ask volunteers to come in. She read the email from Melissa about
Ice Valley being able to self-sustain themselves. There is a whole other demographic that you
aren’t reaching out to. The recreation center is home to lots of children. Let us continue to
volunteer and keep them in a safe environment. Is the Rec open as a cooling station? It has
always been in the past. Commissioner Skelly said it’s not regularly open. Carolyn said it’s
excuse after excuse.
Marcus Terrell: He’s been a basketball coach at the Rec. No activities at the Rec. Why aren’t
there any activities for the kids? We all grew up here. These kids getting locked up, losing their
life. Is there anything we can do?
Commissioner Hollis thanked them all for coming. We would like to hear from the community.
We as a board take it under serious consideration. We will find some funds. Could we have a
cost analysis for the Rec Center. Director Heitz will do a cost analysis of the Rec Center.
Prevailing Wage Ordinance
Yearly task we do for the State of Illinois. Anything we do related to construction or tradesman
wise, the prevailing wage takes place. Including tree trimming or tree removal. We have to be
sure the companies pay prevailing wage. Prevailing wage will be mailed to the state and posted
on our website once approved.
Finished the 15 and 16 audit. All are submitted. Submitted the RFP for fiscal years 17,18, 19.
Sent to 7 firms. Received 4 back. Next meeting will discuss.
Would like to know what’s happening with the foundation. Don’t want to move stuff out but
don’t know what’s happening with them.
Attorney Coghlan: We should treat it like an eviction. Give them a notice. 5 day notice to
vacate. At the end of that, we can move forward. Give notice to the registered agent.
Commissioner Skelly asked do we have anything written like a lease? We do not.
Commissioner Hollis is in agreement with Attorney Coghlan on the letter.
BMX Land Use Agreement
Spoken to 2 different people, they have insurance when they have their sancted meets. They
did get the EPA permit. They do want to use the grounds and build a track. They have put a
container on site and they still have to build the track. Insurance only covers only their races.
No insurance for practices or the facility with the public. Commissioner Spriggs said they
brought the container out there without anyone’s knowledge. Attorney Coghlan said the
insurance is an issue. Would need an umbrella liability policy that would have the District
named as additionally insured. Commissioner Skelly asked if they are wanting to continue this?
Do they have a timeline? Director Heitz said they know their agreement has expired and they
have a lot of passion for BMX. They have grand ideas. Commissioner Spriggs has issues with 6
sections in the agreement. We have agreements and concerns that are higher priority like the
Rec Center. We have enough on our plate. Commissioner Skelly asked who wrote the
agreement? This was the existing one. Commissioner Tucker said let’s look at it in perspective.
The BMX track isn’t a priority. Zero in on and connect with the people of the community. A
face to face and make more effort. Hearing what’s going on and observing. Let’s not put the
energy in the BMX track. Commissioner Skelly said he knows the people involved in this. They
are maintaining the track and it shouldn’t cost the park district anything. Why wouldn’t we
continue this? Check in with them occasionally. If they have a vision, let them run with it but
cover our costs. Commissioner Spriggs asked how will we police it? We will never know who is
there. Commissioner Skelly asked what the difference is between that and Washington Park?
If they comply with our terms, why wouldn’t we move forward? Commissioner Spriggs said we
have an audience that wants to get kids downtown. We have priorities and need to get back on
our feet. Commissioner Mullady said they were requesting the park district to pay for lighting
and want to tear into ground for parking. Commissioner Hollis asked if we can get with the
BMX people again and see if they will get the insurance. Director Heitz said they have
intentions of getting insurance. Attorney Coghlan said commercial 1-3 million, standard liability
that cover us, then we have a talk with them. Move it to the next board meeting and vote on it.
Commissioner Spriggs said forget about it for awhile. Commissioner Hollis said give them a call
see about the insurance, then put it on the agenda for the board meeting for an action agenda.
Can also let them know some of our concerns. Commissioner Spriggs said we should seriously
review sections 2, 4 6, 7, 13, 14.
Boat Club Parking Agreement
Would not have a separate agreement for their special event. Would remain the same as it did
in prior years. Put on board agenda as action item.
School District 111 Agreement
Agreement where we are combining the original agreement and adding Jeffers Park. They have
agreed to pay a nominal fee. End of August through the end of the school year. No rentals
during the year but in the summer we could rent it out. Commissioner Spriggs asked if this has
worked out? Yes. Commissioner Skelly asked how the fee was reached? They offered this.
They are working on life skills and like the facility. Both felt this was a fair fee. Helps offset our
expenses that we incur with having them there.
Building & Grounds
Rick Collins: Ice Valley is maintaining. Today the dehumidifier was sweating the glass. It’s
resolved now. Branches and bushes were pulled out at the front of the building. Get some
mulch to put down. Received some cold patch that we put down in front of Ice Valley and
some of River Road. Received more today and will continue patch work this week. Swings
were put up at Pirate ship. Have had some rentals at Campground. Have been working on the
Splash Pad. Waiting on state to come out for inspection. Had a mishap at the Civic Center.
Window was broken by a rental but that’s been repaired. Lights at Boat Dock were repaired.
River Road lights were repaired. Alpiner had lighting issues. Rec Center air conditioner needed
some Freon. Working well now in the Charlton room. Spoke with a compnay about having
some trees taken care of. Mike Cassagrade came out for inspections of the buildings. Set up
for an event at Cobb Park. Fireworks for KCC, we provided the fencing for it.
Commissioner Skelly asked if we do anything for the rental that was in the Charlton room when
there was not air? Maybe refund some of the rental fee as well. Commissioner Tucker asked if
there is a checklist? Could we add the air conditioner to the check list? No one knew the air
was down that day.
Commissioner Spriggs said when you go down Calista, there is a dead tree leaning over the
street. Is that ours or the city? It’s close to the street. Maybe we could make that a priority if
Commissioner Hollis asked if we can get the dirt in front of Washington Park taken care of.
Tired of looking at it. Director Heitz talked with Alderwoman Kennedy about it as well. If we
could talk with someone at the City to assist us in getting it out of there faster.
Commissioner Tucker asked what we did for the fencing for KCC? Are we still doing in kind
Commissioner Spriggs asked if the building down at the Quarry could be moved? Rick said it’s
locked up. Commissioner Mullady asked if there is any way to utilize it at the campground?
Commissioner Spriggs and Skelly want it removed.
Commissioner Spriggs said the Garden Club is coming to clean up the front of the Quarry
building. Will have waivers for them and they are eager to clean their mess up. He also said he
was at the Perry Farm the other day. They rope off the picnic table and paint them out there so
you don’t have to move them anywhere. Would save mobility and time.
Melissa Woodard: Altered the spring league tournament due to rain and communicated with
the teams and umpires. Spring league finished up. Summer league has started and we have 56
teams. Several came in at the last minute so there were lots of changes to the schedule.
Updated some on the website. Been working with Puter Pros on the design of a new website.
Should be more user friendly. They will do the formatting and then I’ll do the content updates.
Ordered meter signs for the boat harbor. Completed front desk interviews with Ariana for the
Rec Center. Several rentals of River Road for the fields. We also sent the final payment for the
Pirate Ship playground so that is completely paid off.
Commissioner Hollis said we should set up a meeting with Dayna and whoever with the new
mayor. There are some grants through the City for Youth Groups. KCCSI had another grant
along the same lines that we could use for that. Garden of Prayer would pay for programs to
participate in our programs as well. They have their own endowment. The money is there but
we have never sought it out. Need to get creative with the funding. We need to figure out the
priority. Primary reason he ran for district was to get more programming. Something small to
us may be huge to a child. There are a lot of organizations we haven’t reached out to in the
past. Commissioner Spriggs asked if these people can tell us where to go get the grant? Yes.
Need to keep our costs down but if we can still help our youth, that’s a win/win.
Commissioner Tucker said the grants are a process. Maybe there are people willing to
volunteer to rent the gym. Rent the gym for half a day, expedite some activities. We need
something to happen now. Commissioner Spriggs said we need some positivity. No water at
the Splash Pad or Splash Valley, Washington Park is a mess. Everything is doom. Commissioner
Skelly said last meeting was very positive. Recreation atmosphere is not great but it is positive
that every bill we have is paid and we are slowly getting back on our feet. It was going to take
2-3 years. If can get some funding that’s great. Important for the public to know we have the
blue ribbon committee, hired an Executive Director that made us financially responsible. We
have never been that way. Totally opposite of where we were a year ago. It’s unfortunate that
the community doesn’t see that. We don’t want to get in the hole again.
Commissioner Skelly said we have to convey to the public the positives. Commissioner Spriggs
said we lost their trust and we have to work like hell to get it back. We are in this for real.
Businesses that are willing to help us. Word of mouth to continue to prove to people.
Commissioner Hollis said we need to work on getting better. We need to find a solution and
deal with it quickly and need to prioritize. Kankakee is requiring their sports programs to do
community service. (Contact school, church groups, etc to volunteer.) The community is
starting to get involved.
Ariana Padilla: Facility rentals have picked up. Rec Center has summer hours. Open gym hours
will change back to 12-4 since 10-2 haven’t been successful. A few boat slips are left. Receive
many calls about the Splash Pad. Taking reservations for campground. Ariana said it’s a slower
part of the season for open gym. Friday’s is still successful and the adult has been too.
Spring Ice Show was a success. 538 tickets were sold. Summer classes begin June 5. An in
house competition will be August 13. Kankakee Valley Open will be October 1. New session of
hockey started on June 4. Little Blackhawks ended June 17 and lots of those participants have
signed up for our programming. Email blasts are going out to area groups to participate in our
Schools on Ice. Staff interviews are happening now for several positions. Staff will be coming in
4 times in June to deep clean the facility.
Dayna Heitz: Gave a report on the financials. This is through the end of the fiscal year. The
Illinois Funds for replacement taxes, that’s where she wanted tap into to get some of the trees
taken care of. Been out to look at a lot of the areas. Get calls almost every day about people
concerned if the trees come down. Will be meeting with Tim from Tim’s Tree Care next week.
Outstanding check list. Everything is balanced. Credit card statements. We still use the credit
card to pay certain bills to cut down on multiple checks going to one vendor, example 22 water
Commissioner Skelly asked about the rewards program for the credit card? Director Heitz did
talk to PNC for their rewards program. Would have to close current account and reopen it.
Main concern with PNC is each staff member who holds a card would have the credit go against
them. He said we should get something for using the card. Director Heitz was advised to go
into PNC to talk to someone instead of over the phone. BMO is a rewards program and would
go against district. Could earn anywhere from 1.5 % and up. Director Heitz will speak with
someone at PNC.
There is a check for the final payment for the 16 audit for $17,500. That total audit cost us
$27,500. Was less than the prior audit. Commissioner Spriggs asked if that’s what Alex has
been working on? Yes and working on entering everything into the accounting system. So the
auditing firm would get financial reports and everything is allocated where it should be. No
Commissioner Spriggs thanked Alex for his work. Director Heitz said Melissa is doing the other
part of finance with accounts payable and receivable. Commissioner Spriggs thanked her as
Dayna Heitz: IDES will try to sort it out. IDES and day agree that the money is not due the
district because when we switched from reimbursable to taxing, they went back to 1978. They
reversed all the records therefore creating a credit. Their computer glitch.
RFP’s for auditing firm. Please look at that and we do need to select an auditor at the end of
Did email you about the ford edge lease options. We have plenty of time left on the lease.
Splash Pad is $650 for the filter. Will need to know how the commissioners want the splash pad
handled. In years past there has been a fee to get in. Not all the features will work.
Commissioner Hollis said if everything doesn’t work, shouldn’t charge. Commissioner Tucker
asked if it will ever be fully functional? Do we have a timeline? We are at the mercy of state
and health department. Commissioner Skelly said we need to do things right. Commissioner
Mullady said we have done it both ways. Put up the proper signage and had staff there. Even
at a $1 per person, wont’ cover cost. Need to make sure it’s a family friendly place and not
have the homeless people taking showers there. Director Heitz said with the permitting we
would have to do water chemistry each day. Prior years would be rented from 9am-noon and
we would have staff around during that. We would also have a porta potty at the end of the
building. One of the health department concerns was the location of the bathroom to the
Dr. Starks Howard’s program was supposed to start today at the Rec Center. Did not get any
registration. She hopes to start next week. Commissioner Tucker asked if there was a cost?
Did speak to someone today about starting a before and after school program at the Rec
Center. She is from Playpals Day Care.
Hollis Clark donated some cold patch but like Rick said, did have to order some.
Commissioner Skelly asked if we need to make a decision on the ford edge? It’s part of Dayna’s
contract to have a car. Commissioner Hollis said we could end the lease or purchase it in
February 20. Have to wait until the end to purchase it. Could trade it in but have to give proper
notice. Either way there is a payment continuing.
Commissioner Tucker asked how many people have we hired? The weed whipping is
something that needs help. There are still leaves around the dog fence. Would like to see a
little more results. Grass is being cut but still need things to be groomed.
Commissioner Spriggs said the current weed crew is 3 guys and they do great work. Sure it’s
hard for those 3 guys to do it every day.
Commissioner Tucker said we know we have budget restraints but do we need more people?
Have been interviewing. Let’s get some more guys. Pay is anywhere between $9-11.
Commissioner Tucker asked about the status for Splash Valley? Should have something by the
end of the month as he has been on vacation.
Commissioner Hollis talked about the Executive Director evaluations. Have some but need 2
more. Will do everything but want to go into executive session at the board meeting to discuss.
Do like the idea of doing it twice a year. The one now would be for a raise and the other would
be progress report.
Commissioner Skelly said there were 2 porta pottys at the soccer field last year. Quite a crowd
on Sundays so could we get those back out there?
Commissioner Spriggs asked if anyone has turned in paperwork from the sponsorship meetings.
If their season is started and going, they have turned things in.
A motion to adjourn the meeting was made at 7:15pm by Commissioner Tucker, seconded by
Commissioner Mullady. Upon voice vote, all ayes, motion carried.
1. Prevailing Wage Ordinance
2. Audit RFP
4. BMX Land Use Agreement
5. Boat Club Parking Agreement
6. School District 11 Agreement
7. Buildings & Grounds
9. Ice Valley
11. Executive Director