Kankakee Public Library Board of Trustees met September 19.
Here is the minutes provided by the Board:
The meeting of the Kankakee Public Library Board of Trustees met as scheduled at 5:30 p.m.
Roll Call:
Present: Bruce Conway, Bob deOliveira, Alia Lockett-Faulkner, Sheila Donahue-Kramer, Mike Gall, Dr. Beth Patrick-Trippel and Ursula Wells.
Absent: Matt Olszewski and Patricia Santoyo-Marin. In the absence of President Matt Olszewski, Vice-President Bruce Conway chaired the meeting.
Also present were: Stephen Bertrand, Library Director; Allison Beasley, Assistant Director, Teresa Cline, Business Manager.
Review of Minutes: Since the July minutes were missing from the board packet last month, those minutes were reviewed and approved unanimously on a motion from Alia Lockett-Faulkner and a second from Sheila Donahue-Kramer. The August minutes were reviewed and approved unanimously on a motion from Alia Lockett- Faulkner and a second from Sheila Donahue-Kramer.
Public Comments: none
Communications: A waiver request was submitted by Durrell Williams to use the fourth floor for a coat distribution event for the needy on December 22. Since the event has been held in the library before without a problem, the administration recommended that the waiver be approved. The waiver was approved unanimously on a motion by Bob deOliveira and a second by Beth Patrick-Trippel.
Bills and Invoices: Matt Olszewski had indicated via email to the Director that budget line 405 – Computer Software was way over budget. Ms. Cline indicated that some items were miscategorized there and should have been in budget line 705 – Electronic Subscriptions. Upon review the bills, checks and invoices were approved unanimously on a motion by Sheila Donahue-Kramer and a second by Ursula Wells.
Financial Report: The library’s accounts were reviewed.
Director’s Report:
Building and Grounds: Mr. Bertrand informed the board that we are getting pricing for replacement blinds for the fourth floor meeting room, the auditorium, the fourth floor network room and the second floor craft room. Some of the blinds have fallen in the fourth floor meeting room, creating concern about the age and repair of the blinds. A conversation was had about what type of blinds might be appropriate.
Mr. Bertrand informed the board that the painters would be returning because some areas had been overlooked during the initial painting project. These rooms included the first floor small meeting rooms and the entrance breezeway. The paint on the stairway railings were not standing up to wear and tear over the last couple of months so they were repainted with a more durable paint.
Vice-President Conway asked if a written agreement had been established between the library and PureLight Yoga. Mr. Bertrand replied that it had not since we had moved away from a lease and toward an ongoing rental. Mr. Bertrand agreed to have a document ready by the next meeting.
Other: Mr. Bertrand suggested to the board that the time may have come to change the governance of the Kankakee Events Partnership. As it stands now, Ms. Beasley and Mr. Bertrand serve as the top authority for the partnership operationally and financially. Ms. Beasley and Mr. Bertrand have become uncomfortable with that situation as the partnership grows. The library board agreed that a meeting should be scheduled between the partnering parties to discuss the possible of a board being established. The board agreed that increasing transparency is always positive in government.
Unfinished Business:
There was no unfinished business.
New Business: The board was presented with a list of surplus tech equipment that were broken and beyond repair. The surplus list was approved unanimously on a motion from Alia Lockett-Faulkner and a second from Sheila Donahue-Kramer. The equipment will be disposed of.
Executive Session:
An executive session was not needed.
There being no additional business, Mr. Conway moved to adjourn the meeting and Mr. Gall seconded. The meeting adjourned at 6:30 p.m.
http://www.lions-online.org/minutes.pdf
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