Kankakee Times

Kankakee County Highways and Buildings Committee met Feb. 13.

Here is the minutes provided by the committee:

Members Present

Mr. Washington, Mr. Kinzinger, Mr. Hess, Mr. Snipes, Ms. Haas, Ms. Peters, Mr. Fetherling, Mr. Ekhoff, Mr. Carrico, Mr. Smith and Mr. Long

Members Absent

Mr. Tholen, Ms. Polk, Mr. Zenz and Mr. Dunnill

In Attendance

Mr. Wheeler

Department Heads

Wes Andrews, Mark Rogers

 Media None

1. Call to Order

The meeting was called to order by the Committee Member, Mr. Hess, at 9:00 a.m. Quorum present.

2. PublicComment

None

3. Approval of Minutes: January 16, 2020

Mr. Ekhoff made a motion to approve the minutes, and Mr. Long seconded it. Motion carried with a voice vote.

Ms. Hass made a motion to amend the agenda and complete the bid opening for Courthouse ADA improvements first, and Ms. Peters seconded. Motion carried with a voice vote.

• Bid Opening – Courthouse ADA Improvements

It was advised that three contractors were present at the mandatory pre-bid meeting. Those companies were Johnson Downs Constructions, Kevin Nugent Constructions, and Pigguish- Simoneau

There was no bid from Johnson Downs Construction.

Mr. Wheeler made a motion to open the sealed bids, and Mr. Fetherling seconded it. Motion carried with a voice vote.

The first bid from Kevin Nugent Construction was $124,140 with a security of a 5% bid bond. The second bid was from Piggush-Simoneau in the amount of $81,870 with a 10% bid bond.

Neither bidder had any proposed project substitution.

Mr. Smith made a motion to accept the lowest qualified bidder, and Ms. Peters seconded it.

Mr. Smith asked for clarification if this was for the ramp.

It was clarified that this was for both the exterior ramp modification and also the remodeling of courtroom 204 to make that accessible.

Mr. Fetherling stated asked if contractors were responsible for the rain cover and safety of vehicles in the area.

Mr. Wheeler stated that this doesn’t include the curb and sidewalk in this, which is a separate situation.

Mr. Andrews confirmed.

Mr. Wheeler asked what the total amount of the grant was for. Mr. Andrews stated the grant was $164,000

Mr. Andrews stated that the project list includes the front steps, sidewalks and curbs, the ramp, the interior. This will all add up to the grant number.

Mr. Fetherling asked if we have to provide any of the money for that grant.

Mr. Andrews stated that we will be reimbursed. The project must be completed by June 30th.

Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Washington, Mr. Hess, Mr. Snipes, Ms. Haas, Ms. Peters, Mr. Fetherling, Mr. Ekhoff, Mr. Carrico, Mr. Smith, Mr. Long and Mr. Wheeler

4. Highways – Mark Rogers  Bidding and Letting

None

• County Engineer’s Pay Estimates

Mr. Rogers reviewed and read the County Engineer’s Pay Estimates with the committee.

Mr. Long made a motion to approve the pay estimates, and Mr. Carrico seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting Aye were: Mr. Washington, Mr. Hess, Mr. Snipes, Ms. Haas, Ms. Peters, Mr. Fetherling, Mr. Ekhoff, Mr. Carrico, Mr. Smith, Mr. Long and Mr. Wheeler

• Resolutions

Mr. Rogers reviewed the resolutions with the committee.

Mr. Rogers stated that Will County requested a jurisdiction transfer. Mr. Rogers provided the committee with a full color map. Mr. Rogers started that there is a bridge on CH 1, but that doesn’t change matters as both counties would be charged.

Mr. Rogers stated that he recommends the jurisdiction change.

 Jurisdictional Transfer of CH 1 from Kankakee County to Will County

 Jurisdictional Transfer of a portion of CH 16 from Will County to Kankakee County Mr. Ekhoff made the motion to combine and approve, and Mr. Washington seconded it.

There was no discussion from the committee.

Mr. Ekhoff stated that he agreed with Mr. Rogers and thought it was a good idea. Motion carried with a voice vote.

5. Buildings-WesAndrews

Mr. Andrews discussed and reviewed the monthly reports with the committee.

• Facility Dude Report

There were 200 work orders in the month of January.

• Financial Report

Mr. Andrews reviewed the financial report with the committee.

Mr. Wheeler requested that a column be added separately for Animal Control.

Mr. Andrews confirmed that Mr. Wheeler was requesting to see the monies that are being spent to repair the building. Mr. Andrews stated that the new administrator and Sheriff requested the assistance of the Maintenance department to assist with the repairs. There were very little requests made previous to now.

Mr. Wheeler stated that Animal Control was in complete disrepair and needs to be addressed to just make it a functioning building. It was unacceptable. It needs to be habitable by both animals and people.

• Declaration of a Surplus Vehicle

Mr. Andrews stated that there is a 2000 Dodge Ram 2500 with unknown mileage that he would like to declare as surplus and send to the auction. The truck is rusted out, mechanically unstable, and the odometer is broken, so the mileage is unknown.

Mr. Wheeler asked what the process is to clear the title with the mileage.

Mr. Andrews stated that there is a paperwork process that he will follow to insure it is done correctly.

Mr. Snipes made a motion to send to approve, and Mr. Fetherling seconded it. Motion carried with a voice vote.

• Temporary Shutdown of the Courthouse Ramp

Mr. Andrews stated that this is a FYI for the ramp closure during construction. This will be made known to the public and the Attorney General confirmed that there is language specific to be used. The county would need to post on social media and possibly an ad in the newspaper.

The ramp will be closed after business hours on Thursday, closed for Friday and the work completed on a Saturday. This will minimize the ramp closure to one day.

Mr. Wheeler stated that Mr. Andrews did a great job to make everyone aware and plan accordingly and properly.

Mr. Andrews stated that last meeting it was discussed about doing the asphalt if it made good sense since the curbs were already going to be worked. The consensus of the committee was yes, that it made sense.

At this time, Mr. Andrews stated that he solicited bids form two local engineering companies to help with that design plan for the curb, sidewalk and asphalt.

The first bid is from Piggush for $15,625

The second was from Robertson Engineering for $7,300

With that being said, Mr. Andrews asked for this to be approved by the committee to continue on to the Finance Committee.

Mr. Kinzinger made a motion to approve, and Ms. Peters seconded it.

Mr. Hess asked if the asphalt was covered in the grant.

Mr. Andrews advised that the asphalt was not covered in the grant.

Mr. Wheeler asked for Mr. Andrews to verify if the asphalt could possibly be covered in the grant. Mr. Wheeler stated that this would be included in the ADA bid opening.

Mr. Hess stated it would be a roll call vote.

Motion carried with a roll call vote of 13 ayes and 0 nays. Voting Aye were: Mr. Washington, Mr. Hess, Mr. Snipes, Ms. Haas, Ms. Peters, Mr. Fetherling, Mr. Ekhoff, Mr. Carrico, Mr. Smith, Mr. Long and Mr. Wheeler

• Building Report

Mr. Andrews discussed and reviewed the building report with the committee. Mr. Andrews stated that there are extra precautions being taken for wiping down door handles, doors, etc. to help with the spread of viruses.

There were bids on a hot water heater and those will be discussed at the next committee meeting. Mr. Andrews continued to discuss each county property with the committee.

Mr. Hess asked if the key access admin had been installed.

Mr. Andrews stated that he can add to the agenda for next month.

6. OldBusiness

None

7. NewBusiness

None

8. OtherBusiness

None

9. Adjournment

Mr. Snipes made a motion to adjourn the meeting at 9:28 a.m., and Mr. Fetherling seconded it. Motion carried with a voice vote.

http://www.co.kankakee.il.us/files/committees/highways_21320.pdf