Kankakee Times

Kankakee County Finance Committee met Aug. 25.

Here are the minutes provided by the committee:

Members Present

Mr. Liehr, Mr. Hess, Mr. Long, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Kinzinger, Mr. Fetherling, Mr. Swanson, Mr. Dunnill, Mr. Miller, Mr. Swanson, Mr. Hunter, Mr. Sirois, Mr. Wheeler

Members Absent

None

In Attendance

Department Heads

Ben Wilson, John Coghlan, Lori Gadbois, Mike Downey, Mark Rogers, Anita Speckman, Steve McCarty, Wes Andrews, Sandi Cianci, Tom Latham, Mike Downey, Delbert Skimerhorn, Ed Pentuic, Eric Cavender, Bob Gessner, Kevin Duval and Nick Africano

Media

Present

Call to Order

Roll Call

The meeting was called to order by the Committee Chairman, Mr. Liehr at 9:00 a.m. Quorum present

Mr. Liehr advised that Mr. Long is present by Zoom.

Mr. Fetherling made a motion to allow Mr. Long attend by Zoom, and Ms. Polk seconded it. Motion carried with a voice vote.

Public Comment

None

Approval of Minutes: July 28, 2021

Mr. Dunnill made a motion to approve the minutes, and Mr. Swanson seconded it. Motion carried with a voice vote.

Presentation

Back to Business Grant Program – Economic Alliance

Mr. Nugent was present and provided the committee with a power point presentation and reviewed the process for applying for the grant through the state.

Finance Department – Steve McCarty

Miscellaneous Financial Reports & Discussion

Mr. McCarty reviewed the reports with the Committee, stating that the income tax came in very strong again.

There were no questions or comments from the committee.

Cash Flow Update

Mr. McCarty reviewed the cash flow with the committee and updated the committees on trends.

Claims Recommended/Not Recommended for Approval

Mr. McCarty advised there were 0 claims for review today.

Monthly Claims Report

Mr. McCarty reviewed and discussed the monthly claims with the committee

Mr. Swanson made a motion to approve and Mr. Payton seconded it. Motion carried with a roll call vote of 14 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Mr. Long, Ms. Polk, Ms. Webber, Mr. Payton, Mr. Fairfield, Mr. Kinzinger, Mr. Fetherling, Mr. Swanson, Mr. Dunnill, Mr. Miller, Mr. Swanson, Mr. Hunter, Mr. Wheeler

ARPA Requests

Copier/Printer Replacement

Mr. McCarty provided information to the committee regarding the copiers and printers within the county. The bid was reviewed by the State’s Attorney’s Office as it would cover the appropriate bid requirements.

Annual Audit RFQ

Mr. McCarty advised that he would request qualification for the annual audit.

Mr. Hunter made a motion to approve and Mr. Kinzinger seconded it. Motion carried with a roll call vote of 14 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Mr. Long, Ms. Polk, Ms. Webber, Mr. Payton, Mr. Fairfield, Mr. Kinzinger, Mr. Fetherling, Mr. Swanson, Mr. Dunnill, Mr. Miller, Mr. Swanson, Mr. Hunter, Mr. Wheeler

Treasurer’s Office – Nick Africano

• County Treasurer’s Report – July 2021

• County Collector’s Report – July 2021

• Monthly Resolutions for September 2021

Ms. Polk made a motion to combine & approve and Mr. Dunnill seconded it. Motion carried with a voice vote.

Mr. Africano was not present at the meeting.

Sheriff’s Department – Mike Downey

Monthly Update

Mr. Downey reviewed the report with the committee and advised of the jail now having dedicated units for Domestic Battery and Opioid dependent inmates.

ARPA

• Capped Business/NFP Fund (non-social service)

Total Amount?

Mr. Fetherling made a motion to have a $250,000 total cap, and Mr. Fairfield seconded it. Motion carried with a voice vote.

Individual Cap?

Mr. Hunter made a motion to approve a $10,000 individual cap, and Mr. Swanson seconded it. Motion carried with a voice vote.

Municipal Match?

The Committee agreed that the applicants must be in good standing with the State of Illinois and the 50% match would be required for all applications for Business, NFP and Non-covered governmental units.

Discussions were held.

Mr. Kinzinger made a motion to require a 50% match from the municipality, and Mr. Miller seconded it. Motion carried with a roll call vote of 12 ayes and 1 nay. Voting aye were: Mr. Liehr, Mr. Hess, Mr. Long, Ms. Polk, Ms. Webber, Mr. Payton, Mr. Fairfield, Mr. Fetherling, Mr. Swanson, Mr. Dunnill, Mr. Miller, Mr. Swanson, Mr. Hunter and Mr. Wheeler. Voting nay: Mr. Kinzinger

Mr. Wheeler recommended that the business must be in good standing with the State of Illinois.

• Capped Non-Covered Governmental Unit (NCGU) Fund

Total Amount?

Mr. Fetherling made a motion to have a $250,000 total cap, and Mr. Fairfield seconded it. Motion carried with a voice vote.

Individual Cap?

Mr. Hunter made a motion to approve a $20,000 individual cap, and Mr. Swanson seconded it. Motion carried with a voice vote.

Municipal Match?

Already approved with the previous motion. 50% match required.

Funding Requests Approved by Subcommittees

ARPA Fund Projects

Mr. Wheeler advised that the committee will go through each request to review. Each request will have a voice vote and then a roll call vote at the end.

Mr. Wheeler stated that it was requested to obtain an RFQ for mechanical, Air and pathogens improvements to design and build the improvements. This is to address air quality in county buildings when we do this.

Mr. Hunter made a motion to approve and Mr. Payton seconded it. Motion carried with a voice vote.

Taylor Publications

Mr. Payton made a motion to approve, and Mr. Hunter seconded it. Motion carried with a voice vote.

Circuit Clerk Requests

Staffing for Covid Backlog

Discussions were held and the committee discussed deferring this item for now. Mr. Hunter made a motion to defer, and Mr. Miller seconded it. Motion carried with a voice vote.

Mr. Wheeler advised that the request by the Public Defender for extra staff will be deferred for now as well.

Mr. Pentuic spoke regarding the needs for the Public Defender’s Office. Mr. Pentuic stated that he is asking for 2 additional full time assistant pubic defenders to assist with the backlog of cases due to covid.

Mr. Hunter made a motion to defer, and Mr. Miller seconded it. Motion carried with a voice vote.

Plexiglass

Mr. Fairfield made a motion to deny, and Ms. Polk seconded it. Motion carried with a voice vote.

Coroner Requests

It was noted the Coroner request for reimbursement of completed covid testing was removed from the recommended list for approval by the committees. The total amount for that request was $742.00

The committee reviewed the requests from the coroner’s office which included a freezer, mortuary racks, autopsy carts, decendent storage tables, bacnet delta control systems, employee costs, autoclave and salary reimbursement.

Mr. Swanson made a motion to combine and approve, and Mr. Fairfield seconded it. Motion carried with a voice vote.

The coroners request for record management was denied by the committee’s and is already included in the budget.

Courts

Mr. Wheeler discussed the work required at the courthouse for basement space needs. Mr. Hunter made a motion to approve the basement remodel with the architectural and engineering, and Mr. Payton seconded it. Motion carried with a voice vote.

Offsite Juvenile/Court Space

Mr. Fetherling made a motion to approve moving forward on the design, and Mr. Hunter seconded it. Motion carried with a voice vote.

Circuit Clerk Office Space

Mr. Payton made a motion to move forward with the bid process, and Ms. Parker seconded it. Motion carried with a voice vote.

Bourbonnais Fire Protection District

Mr. Fairfield made a motion to approve with a 50% match, and Mr. Kinzinger seconded it. Motion carried with a voice vote.

Planning

The following requests were approved to future allocations: Laptops for remote use, Electronic Display Systems, counter reconstruction.

Mr. Fetherling made a motion to approve and Mr. hunter seconded it, motion carried with a voice vote.

The Following requests were denied: Phones and scanners, GIS Employees, permitting software

Probation

Webcams and Monitor

Mr. Hunter made a motion to approve and Ms. Polk seconded it, motion carried with a voice vote.

Juvenile Drug and Alcohol Treatment

Ms. Parker made a motion to move forward to Impact Projects and Mr. Fairfield seconded it, motion carried with a voice vote.

Recorder

Ms. Gadbois requested a document scanning project be considered in the amount of $85,000. Mr. Hunter made a motion to approve and Ms. Parker seconded it.

Discussions were held regarding policy and the use of special funds.

Mr. Kinzinger spoke in favor of digitizing files.

Motion failed with a roll call vote of 4 ayes and 9 nays. Voting aye was Ms. Polk, Mr. Payton, Mr. Kinzinger, Mr. Hunter. Voting nay was Mr. Liehr, Mr. Hess, Ms. Webber, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Wheeler. Motion fails

Sheriff/Clerk Request

VA System

The committee agreed to send to future allocations with a bid or formal quote. Mr. Kinzinger made a motion to approve to future allocations and Ms. Polk seconded it, motion carried with a voice vote.

Mr. Liehr advised that was all the requests so far for the ARPA fund requests. Now that each item has a voice vote attached, a roll call vote would be necessary for all of them discussed. Ms. Webber made a motion to approve and Mr. Fairfield seconded it. Motion carried with a roll call vote of 13 ayes and 0 nays. Voting Aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Kinzinger, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Lost Revenue Fund Projects

Bourbonnais Township Park District

Mr. Fetherling made a motion to approve and Ms. Webber seconded it, motion carried with a voice vote.

Lax Mortuary

This item will be included in the ARPA funds.

Mr. Hunter made a motion to approve and Mr. Payton seconded it, motion carried with a voice vote.

Kankakee Area Career Center – EMT Program

Discussions were held regarding the need for an EMT program within the county. Ms. Parker made a motion to send to impact projects and Mr. Hunter seconded it, motion carried with a voice vote.

Circuit Clerk – Document Scanning

Discussions were held regarding the need for document scanning.

The committee agreed that once special funds are used to cover the cost, Lost Revenue would be considered.

Ms. Webber made a motion to revisit the request after special funds are used, and Mr. Fetherling seconded it. Motion carried with a voice vote. Voting nay was Mr. Kinzinger.

County Administration

Printers & Copiers

Mr. McCarty advised that an RFQ has been prepared and is considered critical infrastructure. Mr. Hunter made a motion to approve and Mr. Payton seconded it, motion carried with a voice vote.

Website for County

Mr. Fetherling made a motion to approve and Mr. Hunter seconded it, motion carried with a voice vote.

Courts

Court System Software

Mr. Wheeler stated that the current system is nonfunctioning and Mr. Wheeler recommended that the board be involved in choosing the software program with courts. RFP’s should be requested. Mr. Long made a motion to approve and Mr. Kinzinger seconded it, motion carried with a voice vote.

Courts WiFi boost and broadband

Mr. Duval stated that this has been addressed and the item was purchased through another grant. The committee agreed to hold for now.

Planning

The committee discussed to approve scanners, one computer counter, one credit card reader, remote inspection software, digitization of files, code and manual online access.

Mr. Wheeler stated that all of these will come back with quotes, so this would not be the final approval, but approval to get quotes.

Mr. Fetherling made a motion to approve and Mr. Hunter seconded it, motion carried with a voice vote.

Sheriff Requests

Corrections Vans

Sheriff advised that there has been a shortage on vehicles and difficult to find. Recently there were 2 vans located in Greenfield, IL and are available for purchase.

The committee agreed that this should be moved forward immediately. The amount requested was $88,560 and is the State bid amount.

Mr. Fetherling made a motion to approve and Mr. Fairfield seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Sheriff Requests

One correction van was sent to the future allocations list

Body Scanner sent to future allocations for a formal quote, estimated to be $159,000 JCDC Outdoor Rec area was recommended for an RFQ for the design build

10 LPR Cameras

Sheriff explained to the committee the benefits of the License Plate Reader cameras and safety for the community.

The committee agreed to have this item moved on now,

Mr. Fetherling made a motion to approve for three years and Mr. Payton seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Animal Control Building

The committee agreed that this should be placed on future allocations list or a design build. The property must be located first.

Training

This was a general bucket list and Sheriff advised that he is waiting on a trailer bill for clarification. This item will come back at a future date.

Drones

Sheriff received a formal quote of $17,697 and can be used at night.

Ms. Parker made a motion to approve and Mr. Fairfield Seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Virtual Reality Trainer

This will be brought back for future consideration.

10 camera thermometers

Sheriff withdrew the request

25 computers

Sheriff stated that each computer is $806.51 each and the parts would be purchased and built. The total is $20,162.75 for all 25

Mr. Fetherling made a motion to approve now, and Mr. Long seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

New Payroll System

Mr. Wheeler requested a meeting with the vendor and make sure the current system is being utilized to it’s fullest. This can be revisited in the future.

Bonus for staff

Sheriff spoke regarding his employees during covid and their inability to close for safety, they were at risk throughout the entire pandemic. The pandemic was handled in the jail and in the public. Mr. Fetherling made a motion to approve and Mr. Fairfield Seconded it.

Discussions were held.

Mr. Fetherling and Mr. Fairfield withdrew their motion.

Mr. Miller made a motion to approve the above discussed Sheriff requests as recommended by the committee, and Mr. Fairfield seconded it. Motion carried with a voice vote.

Kancomm

Kancomm presented a request for station alerting project.

Mr. Wheeler stated that the funds from kancomm must be used first. This request should be brought to the committee as a group.

Mr. Payton made a motion to have the request be brought back to the committee as a group, and Ms. Polk seconded it. Motion carried with a voice vote.

Manteno Community Fire

Revenue loss, 50% match required

Ms. Webber made a motion to approve after review of 2019 and 2020 audit information, and Mr. Fairfield seconded it. Motion carried with a voice vote.

Limestone Fire Protection

Revenue Loss, 50 % match required

Mr. Miller made a motion to approve after review of 2019 and 2020 audits, and Mr. Fairlfield seconded it. Motion carried with a voice vote.

Mr. Fetherling made a motion to approve as recommended for the Lost Revenue Funds, and Mr. Long seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Request for Qualifications: Community Programs and Grant Management Mr. Wheeler reviewed the need for a third party to manage the community programs and gratn management for social programs.

Mr. Payton made a motion to approve starting the RFQ process, and Ms. Polk seconded it. Motion carried with a voice vote.

Other Business

• Modification to Agreement with Alfred G. Ronan LTD

Discussions were held regarding the lobbyist the county is currently using and a transition within their company, Alfred G. Ronan. Maren Ronan is currently working on the legislative agenda for the county. There may be a need to modify the payment to go to Maren Ronan to the agreement. The State’s Attorney Office will review the contract and agreement.

Mr. Fairfield made a motion to approve as recommended, and Ms. Webber seconded it. Motion carried with a roll call vote of 12 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Miller, Mr. Long, Mr. Hunter, Mr. Wheeler.

Auditor’s Office

No Report submitted.

Old Business/New Business

Mr. Wheeler announced the resignation of Ronald Kinzinger from the Kankakee County Board effective August 27, 2021. Letters will be sent to all political parties as required.

Ms. Polk asked about the repairs needed in Pembroke.

The Pembroke pumping station repairs were discussed and the committee agreed that quotes would need to be brought to the committee in order for the repairs to be completed.

Mr. Payton provided an update to the committee and that one bid has been received.

Adjournment

Mr. Hess made a motion to adjourn the meeting at 12:06 a.m., and Ms. Polk seconded it. Meeting was adjourned.

https://www.k3county.net/files/committees/finance_825211.pdf