Village of Bourbonnais Board of Trustees met May 15.
Here are the minutes provided by the board:
1. CALL TO ORDER
Meeting called to order at 5:30 PM by Village President Paul Schore
Procedural: A. Pledge of Allegiance - led by Nayeli Torres a fourth-grade student at Bishop McNamara Bourbonnais Campus School.
Procedural: B. Roll Call - Village Clerk Brian Simeur
Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, and Administrator Mike Van Mill.
2. APPROVAL OF MINUTES
Action, Minutes: A. Regular Board Meeting Minutes from May 1, 2023
Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to approve the Regular Board Meeting Minutes from May 1, 2023.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
3. CORRESPONDENCE - None
4. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS
Action, Information: A. Planning Commission Reports
> Assistant Administrator Laurie Cyr summarized the Planning Commission's report on Cases PV23-0002, PR23- 0001, and PR23-0002 (on Board Docs). After the review of the findings of facts for each case, the Planning Commission voted 5-0 approving the variance request and zoning changes on all three Cases.
Motion by Trustee Rick Fischer, second by Trustee Angie Serafini to accept the Planning Commission's findings of facts.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
5. BIDS AND QUOTES - None
6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair
Action, Accounts Payable: A. Finance Committee - Consideration of the May 15, 2023 Accounts Payable
Motion by Trustee Rick Fischer, second by Trustee Bruce Greenlee to approve the general and special fund bill list as presented. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. RESOLUTION NO. 23-1533 - A Resolution Approving an Intergovernmental Agreement Regarding a Grant from the Kankakee County Convention & Visitors Bureau
Motion by Trustee Rick Fischer, second by Trustee Jack Littrell to read Resolution 23-1533 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Ms. Cyr gave an overview on said Resolution. The Village applied for and received a Tourism Action Plan Grant of $50,000 to use towards the purchase of a mobile synthetic ice rink and accessories to be used in our public parks from KCCVB.
Motion by Trustee Rick Fischer, second by Trustee Jack Littrell to adopt Resolution 23-1533. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair
Action, Resolution: A. RESOLUTION NO. 23-1532 - A Resolution Approving Travel, Meal, and Lodging Expenses for Public Works Superintendent Terry Memenga to Attend the Public Works International Conference August 27-30, 2023
Motion by Trustee Angie Serafini, second by Trustee Jeff Keast to read Resolution 23-1532 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Administrator Van Mill stated this is an annual conference that Mr. Memenga has attended in the past, and Department Heads are encouraged to continue their training.
Motion by Trustee Angie Serafini, second by Trustee Randy King to adopt Resolution 23-1532. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Resolution: B. RESOLUTION NO. 23-1534 - A Resolution Authorizing the Acceptance and Approval of a Contract between the Village of Bourbonnais and the Fraternal Order of Police Labor Council Bargaining Unit 54-1 (Sergeants) for the Period May 1, 2022 through April 30, 2025
Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to read Resolution 23-1534 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Attorney Dunn gave an overview on said Resolution, and gave the highlights to the contract between the Village and the Fraternal Order of Police Sergeants Unit. The Agreement states new modifications and terms regarding adding the Juneteenth holiday, clothing allowance increase, modified health insurance for all new hires, changes to the VEBA language on contribution amounts, an education line item for having a Master's Degree stipend, pay raises of 4%, 3% and 3% for the 3-year contract, longevity change adding 25+ years with a 2.75% longevity payment, and a pandemic payment using ARPA funds.
Motion by Trustee Angie Serafini, second by Trustee Jack Littrell to adopt Resolution 23-1534. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: C. ORDINANCE NO. 23-2384 - An Ordinance Amending Section 5.16 (Longevity Pay) of the Employee Handbook for the Village of Bourbonnais (SECOND READING)
Motion by Trustee Angie Serafini, second by Trustee Rick Fischer to have a second reading by title only on Ordinance 23-2384. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the second reading by Clerk Simeur, HR Manager Sue Pranskus gave an overview on said Ordinance. This would change the policy in the handbook by increasing longevity pay for non-union employees to match the FOP Bargaining Agreements. This would be moving each level up by .5% in each of the categories.
Motion by Trustee Angie Serafini, second by Trustee Rick Fischer to adopt Ordinance 23-2384. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: D. ORDINANCE NO. 23-2385 - An Ordinance Amending Section 3.21(F) (Insurance Coverage) of the Employee Handbook for the Village of Bourbonnais (FIRST READING)
> Following the first reading by Clerk Simeur, Mrs. Pranskus gave an overview on said Ordinance. This would change parameters to the policy in the handbook for Village retirees, when and how they would remain eligible to continue on the Village's healthcare plan.
Action, Ordinance: E. ORDINANCE NO. 23-2386 - An Ordinance Authorizing the Sale of Surplus Personal Property of the Village of Bourbonnais, Kankakee County, Illinois (FIRST READING)
> Following the first reading by Clerk Simeur, Mr. Memenga explained this is a request to put the Public Works 2014 F-150 locate pickup truck for auction with the Enterprise Rental program since we will be getting a new truck.
Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to suspend the rules and have a second reading on Ordinance 23-2386 tonight. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Angie Serafini, second by Trustee Rick Fischer to read Ordinance 23-2386 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Angie Serafini, second by Trustee Jeff Keast to adopt Ordinance 23-2386. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: F. ORDINANCE NO. 23-2387 - An Ordinance Amending Chapter 4, Alcoholic Liquors of the Municipal Code of the Village of Bourbonnais, Illinois Creating the P Class License (FIRST READING)
> Following the first reading by Clerk Simeur, Attorney Dunn gave an overview on said Ordinance. This will be creating a P Class liquor license which would allow the sale of all types of alcoholic liquors for packaged goods only, no consumption on site for Gas Stations and Convenience stores, there is a limit to the total square footage for the display of liquor sales, limitations on the hours, and sets the price for the license at $2,500 (on Board Docs).
Information: G. Administration Committee
> Trustee Serafini gave an update on the Community Garden at Jordan Park, we are accepting applications for those who would like to participate. Information is available on the Village's website or call the Administration office.
> Trustee Serafini stated Cop on the Roof will be occurring Friday, May 19th at Dunkin Donuts in Bourbonnais from 5:00 AM to 2:00 PM accepting donations for Special Olympics.
> Village's Summer event lineup and sponsorship opportunities have been released, please visit the Village website for information.
8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair
Action, Ordinance: A. ORDINANCE NO. 23-2382 - An Ordinance Authorizing and Approving an Amendment to Development Agreement Between Curwick XI, LLC and the Village of Bourbonnais Concerning Lifestyles at Cobblestone (SECOND READING)
Motion by Trustee Jeff Keast, second by Trustee Randy King to read Ordinance 23-2382 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the second reading by Clerk Simeur, Attorney Dunn stated there was a Development Agreement from several years ago with Curwick XI, LLC. The time has expired, so this Ordinance is authorizing an amendment to that Agreement extending the deadline to next year on the time frame due to the pandemic and economic reasons.
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adopt Ordinance 23-2382. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. ORDINANCE NO. 23-2383 - An Ordinance Extending the Expiration Date of a Special Use Permit to Curwick XI, LLC for Multi-Family Housing in the R5 Multi-Family Residence Zoning District at Lifestyles at Cobblestone (SECOND READING)
Motion by Trustee Jeff Keast, second by Trustee Randy King to read Ordinance 23-2383 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the second reading by Clerk Simeur, Attorney Dunn stated this Ordinance deals with the same development requesting to amend and extend the time frame for the special use permit concerning multi-family housing to be built on this site.
Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to adopt Ordinance 23-2383. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: C. ORDINANCE NO. 23-2388 - An Ordinance Granting a Variance for Certain Property Within the Village of Bourbonnais Concerning Case PV23-0001 - 514 Meadows Road South (FIRST READING)
> Following the first reading by Clerk Simeur, Ms. Cyr gave an overview on said Ordinance. This variance request was presented at the March Planning Commission meeting and discussed and approved at a Community & Economic Development Committee meeting last week allowing a variance for an accessory structure at 514 Meadows Road South to exceed what is allowed by Ordinances.
Motion by Trustee Jeff Keast, second by Trustee Randy King to suspend the rules and have a second reading tonight on Ordinance 23-2388. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Jeff Keast, second by Trustee Rick Fischer to read Ordinance 23-2388 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Mayor Schore gave an overview on said Ordinance.
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adopt Ordinance 23-2388. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair
> Trustee Greenlee also commented on attending the Cop on a Roof Top fundraising event at Dunkin Donuts for Special Olympics this Friday, May 19 from 5:00 AM to 2:00 PM.
> Trustee Greenlee announced on Thursday, May 18, 2023 at the Kankakee Courthouse lawn at 11:00 AM there will be a Police Memorial Service for fallen Police Officers.
10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair - None
11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair
> Trustee Littrell stated a reminder there is a Utility Committee meeting on Thursday, May 18, 2023 at 3:30 PM in the Board room.
12. COMMITTEE MEETING SET
Committee Meeting Set: A. Set Committee Meetings - Calendars
> Administration Committee Meeting will be held on Tuesday, May 30, 2023 at 4:00 PM
> Finance Committee Meeting will be held on Wednesday, May 31, 2023 at 4:00 PM
13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None
14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - None
15. VILLAGE PRESIDENT'S REPORT - Paul Schore
Action, Proclamation: A. PROCLAMATION NO. 23-351 - National Police Week May 14-20, 2023
Motion by Trustee Rick Fischer, second by Trustee Randy King to read Proclamation 23-351 in its entirety. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Mayor Paul Schore gave an overview on said Proclamation honoring all Police Officers throughout the State.
Motion by Trustee Rick Fischer, second by Trustee Angie Serafini to adopt Proclamation 23-351. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Proclamation: B. PROCLAMATION NO. 23-352 - National Public Works Week May 21-27, 2023
Motion by Trustee Rick Fischer, second by Trustee Randy King to read Proclamation 23-352 in its entirety. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Mayor Paul Schore gave an overview on said Proclamation recognizing all of our employees in our Public Works department as part of National Public Works Week.
Motion by Trustee Rick Fischer, second by Trustee Jack Littrell to adopt Proclamation 23-352. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: C. Mayor Updates
> Mayor Schore announced a celebration is planned for Iroquois Federal on its 140th anniversary in Kankakee County. Join the Kankakee Chamber and the Village at a Business After Hours event on Wednesday, May 17 at Brickstone Production Brewery from 5:00-7:00 PM.
16. NEW BUSINESS - None
17. OLD BUSINESS
> Trustee Littrell commented on the progress of the Campus Plan.
18. PUBLIC COMMENTS - None
19. EXECUTIVE SESSION - Not applicable.
20. ADJOURNMENT
Action, Procedural: A. Adjournment Time
Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to adjourn the Regular Board meeting at 6:05 PM. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
https://go.boarddocs.com/il/vobil/Board.nsf/files/CSBHRM49C463/$file/2023-05-15%20Regular%20Board%20Meeting%20Minutes%20for%20Approval.pdf
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