Kankakee Times

Village of Bourbonnais Finance Committee met June 1.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:41 PM by Trustee Rick Fischer

Discussion: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini (on Zoom). Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Mike Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Deputy Chief Dave Anderson, Public Works Superintendent Terry Memenga, Marketing Manager Lindy Casey, Admin Assistant Margie Beach, and HR Manager Sue Pranskus.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from May 10, 2023

Motion by Trustee Jeff Keast, second by Trustee Randy King to approve the Finance Committee minutes from May 10, 2023 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Mayor Schore asked Mr. Memenga about the invoice for treatment to 6 ponds and ditches, can we do it in-house with our staff? Mr. Memenga stated it is a potential coverage for us in the future, staff would have to be educated and certified with a special classification through the Department of Agriculture. He is not sure if it would be cost effective, due to the cost of the chemicals along with the frequency of their testing and visits, but will look into possible savings for next year. Mrs. Latz explained it is the same cost as last year.

> Trustee King questioned the BB Little League electric bill and if an agreement has been created? Mrs. Latz stated no, not yet, the season has begun and lights are being used. They always pay us their half quickly.

The General fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on June 5, 2023.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on June 5, 2023.

4. Other Business

Discussion: A. 2023 MFT Road Program Bid Results

> Mrs. Latz stated bids were opened from 3 contractors for the 2023 MFT Road Program. Kankakee Valley Construction came in with the lowest bid which was less than the Engineer's estimate, and suggests going with KVCC for $531,668.97. Mayor Schore asked if we may add a secondary project since there were extra funds in the MFT budget. Mr. Memenga stated we may look into that and would bring something forward at a future date.

Finance Committee agrees to move the low bid from KVCC to the next Regular Board meeting on June 5, 2023.

Discussion: B. Change Order for Municipal Campus

> Ms. Cyr went over Change Order #7 in the amount of $23,396 for the Campus Project on 3 components (on Board Docs). The first is to furnish and install a custom box for the Audio/Visual enclosures which need to be larger than we thought, A/V boxes to be extended through the wall in the utility room in two places, and A/V box to be reworked at access the wiring from below to avoid an access panel. Secondly, furnish and install additional speakers at the picnic pavilion. Thirdly, furnish and install masonry expansion control joints per architect drawings, which is a design change in 48 places.

> Ms. Cyr wanted to give the Board a heads up on another possible upcoming Change Order #8 involving the splash pad and the bathroom facility/changing area which is under review from the IL Department of Health. The State says we need to have showers due to the size of the splash pad. The consultants stated other places with the same size splash pad did not have to have showers. We are told it is a new requirement by the State, so we are looking at adding two showers for men's and women's changing rooms which will adjust the designs. We are still in negotiations with the State to drop down to one shower per room, and we are asking for a variance.

Finance Committee approves the Change Order #7 and legislation can be created for the next Regular Board meeting on June 5, 2023.

Discussion: C. MOCIC Conference Costs

> Mrs. Latz went over a request from Chief Phelps to attend the Mid-States Organized Crime Information Center "MOCIC" 43rd Training Conference in Branson, MO August 21-24, 2023.

Finance Committee agrees to allow Chief Phelps to attend this conference and legislation will be created for the next Regular Board meeting on June 5, 2023.

Discussion: D. BS&A Business Licensing Program Proposal

> Mrs. Latz went over the BS&A licensing/registration module that would we like to add for businesses licensing. Mrs. Casey, Ms. Norman and herself went through a demo presentation. BS&A created a proposal that was presented (on Board Docs). We would have to supply BS&A information for the implementation, but will need to be on a wait list for this to occur as BS&A is very busy. The sooner this proposal is approved, we can get on this list. It could take anywhere from 3 to 6 months before it will be implemented, once they start uploading it and the appropriate staff are trained they will be done in about 30 days. Mrs. Casey & Mrs. Latz feel we could get it up and running by January 2024.

Finance Committee agrees to approving the proposal with BS&A for a business license program. Trustee Angie Serafini left the meeting at 5:07 PM

Discussion: E. Morning Star Church 95th Anniversary Sponsorship Request

> Mrs. Latz went over a request for a souvenir booklet sponsorship for an ad from Morning Star Church 95th Anniversary. We have not received a request in the past from Morning Star.

Finance Committee agreed to decline sponsorship for this booklet at this time.

Discussion: F. IML Civility Pledge

> Mrs. Pranskus went over IML's suggested Civility Pledge (on Board Docs).

Finance Committee approves this Pledge and legislation will be available for the next Regular Board meeting on June 5, 2023.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired, as allowed by 5 ILCS 120/2 (c)(5).

Motion by Trustee Randy King, second by Trustee Jack Littrell to enter into Executive Session to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired, as allowed by 5 ILCS 120/2 (c)(5) at 5:29 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Jeff Keast second by Trustee Bruce Greenlee to return to the Finance Meeting at 5:40 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to adjourn the Finance Meeting at 5:40 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell

https://go.boarddocs.com/il/vobil/Board.nsf/files/CSHSFA7270A0/$file/2023-06-01%20Finance%20Meeting%20Minutes%20for%20Approval.pdf