Kankakee Times

City of Watseka Code Enforcement Committee met Nov. 15.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer

Discussion: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini (Zoom). Also in attendance Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Finance Director Tara Latz, Deputy Chief Dave Anderson, Public Works Superintendent Terry Memenga, HR Manager Sue Pranskus and Admin Assistant Margie Beach

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from November 1, 2023

Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to approve the Finance Committee minutes from November 1, 2023, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions on invoices and payments were discussed and answered by Mrs. Latz, Attorney Dunn, and Mr. Memenga.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the Regular Board meeting on November 20, 2023.

Accounts Payable: B. Special Fund

> The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the Regular Board meeting on November 20, 2023.

4. Other Business

Discussion: A. FY23 Audit Reports

> Auditor Brian Creek from Borschnack & Pelletier gave an overview of the Village's Draft Audit report as of April 30, 2023 (on Board Docs). He presented highlights of the changes of information in this year's Audit Report that reflect new requirements from GASB standards regarding leases, as well as the Federal requirement to have a Single Audit due to the Village's ARPA funds.

> Mr. Creek also went over the Illinois Tax Increment Redevelopment Allocation Act Draft Audit report ending April 30, 2023, and found no instances of non-compliance.

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on November 20, 2023 approving these two audits.

Discussion: B. 2023 Tax Levy

> Mrs. Latz went over the Tax Levy for 2023 (on Board Docs). The calculation is we take last year's tax extension we get from the County each spring and add to it a CPI factor which comes from the IL Department of Revenue website. This year the CPI was over 5%, as it was last year, and according to PTELL tax law 5% is the max CPI that can be used for a levy. This comes to the net extension number of $1.9M, reminder our overall EAV of the Village continues to grow since 2015. This levy will bring $91,419.79 new dollars for 2023 using the rate of 0.4436 which is lower than the rate last year. As EAV continues to grow the rate can continue to decrease. Remember that a resident's home value is applied to this rate, and many homes have seen increased value over the past few years.

> Mrs. Latz reminded the Board we will need to do a Public Hearing at the Monday, December 4, 2023 Regular Board meeting at 5:15 PM. A public notice will be put in the Daily Journal for the Public Hearing.

Finance Committee agrees to move forward with the Tax Levy and legislation will be created for the next Regular Board meeting on Monday, November 20, 2023.

Discussion: C. Liability Insurance Renewal

> Mrs. Pranskus went over the IML Risk Management Association liability insurance renewal in which we are looking at an increase of 2% on the premium (on Board Docs).

Finance Committee agrees to renew with IML Risk Management Association for liability insurance.

Discussion: D. Cell Tower Offer

> Ms. Latz explained an email was received regarding an interest for the purchase of our cell tower.

Finance Committee agrees to deny this request to sell the cell tower.

Discussion: E. FCA Business Assistance Request

> Mrs. Latz stated we have been approached by FCA with a business assistance request. They are requesting 100% of a project to repave the existing asphalt, installation of drainage tile, parking lot and drive lanes. FCA would like to do this before the asphalt companies close for this season. They have not received any financial assistance from the Village to date.

> Mr. Van Mill stated this property has built marginal revenue for the Village through the Business District tax and Sales tax.

Finance Committee agrees to offer the lesser of $85,000 or 25% of the cost of the project as an economic incentive to FCA.

Trustee Serafini left the meeting at 4:40 PM.

Discussion: F. September/October Operating Results

> Mrs. Latz went over the September and October operating results, along with providing the quarterly bank balances for review (on Board Docs). We are half way through the fiscal year. We received almost all of our property tax revenues.

> Revenues and Expenditures were explained by line item and a summary was given in the attached memo. Total Revenues for FY24 after 6 months are at $6,783,871

Total Expenditures FY24 after 6 months is at $7,089,172 on the accrual basis of accounting. All departments are still under budget at this time, except for Parks, but this should slow down in the winter months. Total excess of expenditures over revenues is at $305,301 after consideration of the figures pertaining to prior year monies being spent this year. May and June State tax revenues do not appear on this report and will even out at the end of the fiscal year.

Discussion: G. TIF Extension Update

> Mrs. Latz announced that the TIF extension did pass the Senate and House last week, and we are waiting for the Governor to sign the extension.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into the Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1).

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell enter into executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1) at 4:59 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to exit the Closed Session and return to the Finance Meeting at 5:28 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jeff Keast, second by Trustee Bruce Greenlee to adjourn the Finance Meeting at 5:28 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell

https://go.boarddocs.com/il/vobil/Board.nsf/files/CXYSPP6EA656/$file/2023-11-15%20Finance%20Minutes%20for%20Approval.pdf