Kankakee Times

Village of Bourbonnais Finance Committee met Jan. 10.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Bruce Greenlee

Discussion: A. Roll Call - Trustee Bruce Greenlee

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Chief Jim Phelps, Interim Public Works Assistant Superintendent Frank Triveline, Engineer Mike Gingerich, and Admin Assistant Margie Beach. Absent: Trustee Rick Fischer

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from December 27, 2023

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to approve the Finance Committee minutes from December 27, 2023, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions on bill payments were discussed and answered by Mr. Triveline.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Tuesday, January 16, 2024.

Accounts Payable: B. Special Fund

> The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Tuesday, January 16, 2024.

4. Other Business

Discussion: A. Change Order 11 for Community Campus

> Ms. Cyr gave an overview on the items listed on Change Order #11, for the Campus Plan for a total of $72,582 (on Board Docs). The reasons for changes consisted of underground fiber optic line conflict for storm sewer, underground utility conflicts, unsuitable soils in Safety Town area, trench box shoring for water feature, repair water service to Municipal building, and storm sewer repairs on Stratford Drive East.

> To date the subtotal of change orders is at 2.71% of the project cost.

Finance Committee agrees to Change Order #11 and will have legislation created for Tuesday, January 16, 2024 Regular Board meeting.

Discussion: B. T. Goodrich Spring Semester Classes Approval

> Mrs. Latz provided spring semester classes and tuition information for Tyler Goodrich who is completing her Bachelor's degree. After her grades are received, the Village will reimburse her for tuition costs from Northern IL University at a conversion rate to be comparable to Governors State University per the employee handbook policy.

Finance Committee approves Mrs. Goodrich's classes for this spring semester.

Discussion: C. J. Sztuba Spring Semester Classes Approval

> Mrs. Latz provided spring semester classes and tuition information for Sergeant Sztuba who is working on his Master's degree. After his grades are received, the Village will reimburse for tuition costs from Governor's State University.

Discussion: D. Police Department Training Request

> Mrs. Latz explained Detective Fahrow is requesting to attend a class for Applicant Background Investigations being held January 18-19, 2024 in Rockford. Requesting reimbursement for lodging and meals expenses only as the registration is free.

Finance Committee agreed to Detective Fahrow training request, and legislation will need to be created for the next Regular Board Meeting on Tuesday, January 16, 2024.

Discussion: E. Kankakee County Intergovernmental Cooperation Agreement (DCEO Grant for Pickleball Court Construction)

> Mrs. Latz stated there is an Intergovernmental Cooperation Agreement for a General Infrastructure Grant for $50,000 to use towards the construction of new pickleball courts in Ed Hayes Park. The remainder of funding would come from ARPA funds.

Finance Committee agrees to move forward with this Intergovernmental Agreement and have legislation created for the next Regular Board Meeting on Tuesday, January 16, 2024.

Discussion: F. Other

> Mayor Schore and Mrs. Cyr gave an update on a meeting they recently had with the Kankakee County Convention and Visitors Bureau. Discussion was had by the Board.

Finance Committee agrees to move forward with funding this organization, and legislation will need to be created at an upcoming meeting.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session - Not applicable

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Randy King, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:49 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/CZETYR79AA62/$file/2024-01-10%20Finance%20Minutes%20for%20Approval.pdf