Kankakee Times

Village of Bourbonnais Finance Committee met June 26.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Chief Jim Phelps, Public Works Superintendent Terry Memenga, Public Works Assistant Superintendent Frank Triveline, Engineer Mike Gingerich, and Admin Assistant Margie Beach. Absent: Trustee Randy King

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from June 12, 2024

Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to approve the Finance Committee minutes from June 12, 2024, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions were discussed and answered by Finance Director Tara Latz.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, July 1, 2024.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, July 1, 2024.

Discussion: A. 2024 APWX Conference Expenses

> Mrs. Latz stated Public Works Superintendent Terry Memenga is requesting to attend the Annual Public Works Expo Conference in Atlanta, GA that will be held September 8-11, 2024.

Finance Committee agreed to move forward with this conference request, and legislation will be created for the next Regular Board meeting on Monday, July 1, 2024.

Discussion: B. 2024 IML Conference Expenses

> Mrs. Latz explained this is a request for the Board to attend the annual IML conference in Chicago in September at the Hyatt Hotel (on Board Docs). Costs were given for the option staying for one or two nights at a hotel.

Finance Committee agrees the Board can stay for two nights at the IML Conference in September and legislation will be created for the next Regular Board meeting on Monday, July 1, 2024.

Discussion: C. Sister Cities Visit

> Mr. Van Mill went over a proposed itinerary for a possible visit to Boucherville in Quebec, Canada for the beginnings of a Sister City relationship. Mr. Frank Koehler is arranging for this visit and shared the schedule for September 9-13, 2024. Expenses include air fare, hotel room, rental car and per diem (on Board Docs).

> Mayor Schore stated we need to have a representative from the Village of Bourbonnais attend, and since he cannot go, he suggests sending either Mr. Van Mill or Ms. Cyr to this event.

Finance Committee agrees to allow a representative to attend this event in September to visit our possible Sister City in Quebec, Canada, and legislation will be created for the next Regular Board Meeting on Monday, July 1, 2024.

Discussion: D. Change Order for Municipal Campus

> Ms. Cyr went over Change Order #13 for 9 various items (on Board Docs) in the amount of $45,179 (on Board Docs).

> An explanation was given on items and discussed with the Finance Committee.

Finance Committee agrees to move forward with Change Order #13 and legislation will be created for the next Regular Board meeting on Monday, July 1, 2024.

Discussion: E. Admin Office Vestibule Bid Results

> Ms. Cyr went over the bid opening that was held on June 21, 2024 for the construction of a new vestibule to the Administrative Building to make it ADA compliant (on Board Docs).

> Two bids were received from Johnson Downs Construction and Piggush Simoneau, Inc. After reviewing the bids we recommend Johnson Downs Construction Company to complete the project in the amount of $63,299.

Finance Committee agrees to move forward with the recommendation accepting the Johnson Downs Construction bid at the next Regular Board meeting on Monday, July 1, 2024.

Discussion: F. FY25 Appropriations Ordinance

> Mrs. Latz went over the appropriation tables and provided explanations on the exhibits that were created (on Board Docs). This Ordinance will need to be recorded at Kankakee County by the end of July. A Public Hearing will be held at 5:15 on July 15, 2024.

Finance Committee agrees to move forward with legislation to be created for the Regular Board meeting on Monday, July 1, 2024.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2 (c)(11); and B. Discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1).

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to enter into Executive Session to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2 (c)(11); and to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1) at 4:25 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Procedural: C. Return to the Finance Meeting

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to exit the Closed Session and return to the Finance Meeting at 4:35 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:35 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/D6ZKJG51E441/$file/2024-06-26%20Finance%20Minutes%20for%20Approval.pdf