Kankakee Times

Village of Bourbonnais Finance Committee met Aug. 13.

Here are the minutes provided by the committee:

Meeting called to order at 4:00 PM

1. Meeting Opening

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Jeff Keast, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer. Also in Attendance: Attorney Patrick Dunn, Administrator Michael Van Mill, Clerk Chad Meents, Finance Director Tara Latz, Assistant Finance Director Holly St. Germaine, Public Works Superintendent Terry Memenga, Commander Jason Sztuba, and Executive Administrative Assistant Jessica Spry.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from July 30, 2025

Motion by Trustee Randy King, second by Trustee Craig Toepfer to approve the Finance Committee minutes from July 30, 2025 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

3. Bill Lists

Accounts Payable: A. General Fund

>Trustee King asked Public Works Superintendent Terry Memenga to give an update on the sidewalk and tree removal on Kathy Drive and surrounding streets.>Questions were asked and discussed by Finance Director Mrs. Latz.

>The General Fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, August 18, 2025.

Accounts Payable: B. Special Fund

>The Special Fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, August 18, 2025.

4. Other Business

Discussion: A. IGFOA Conference Expenses

>Finance Director Tara Latz explained the Illinois Government Finance Officers Association is the conference that the Finance Department (Tara & Holly) attends every year in September. She asked the board for approval of expenses to attend.

>Finance Committee agrees to allow the Assistant Finance Director Holly St. Germaine and Finance Director Tara Latz to attend the IGFOA Conference and a resolution will be created for an upcoming Regular Board meeting.

Discussion: B. Other

>Ms. Latz stated that Road Ranger came in earlier in the week and paid for all of their gaming licenses. They will have 10 machines like the Gas N Wash.>Flight 102 has their gaming machines operating now as well.>At the upcoming Food Truck Fest, under the Village info tent, t-shirts will be for sale. Mrs. Latz will report back with revenue at the next Finance meeting.

5. Old Business

Trustee Fischer mentioned that he has noticed Police overtime to be over budget as of late. He gave a report that he obtained from the Finance Department. We currently have had 3 months of payrolls in this fiscal year and we are averaging $17K of OT per payroll. If this pace continues, we will be at $447K for the fiscal year but the budget is at $380K. Commander Sztuba gave an update on staffing issues, that we are still currently below our full staff and that the summer months have the majority of vacations and festivals happening that he trusts that the OT numbers should trail off as we head into fall and winter.

6. New Business

Trustee Toepfer mentioned that he would like to see pop/water/etc vending machines on the Grove, that maybe we should look into those as a revenue source.

7. Public Comments-None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss the setting of a price for sale or lease of property owned by the public body 5ILCS 120/2 (C)(6).

Motion by Trustee Jack Littrell, second by Trustee Randy King Enter into Executive Session at 4:14 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Randy King, second by Trustee Craig Toepfer to exit the Closed Session and return to the Finance Meeting at 4:39 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to adjourn the Finance Meeting at 4:39 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

https://go.boarddocs.com/il/vobil/Board.nsf/Public