Kankakee Times

Kankakee County Finance Committee met February 28.

Here is the minutes provided by the Committee:

1. Call to Order

• Roll Call

The meeting was called to order by the Committee Vice-Chairman, Mr. Vickery, at 9:00 a.m. Quorum present.

2. Public Comment

None

3. Presentation

None

4. Approval of Minutes: January 24, 2018

Ms. Dunbar made a motion to approve the minutes, and Mr. Payton seconded it. Motion carried with a voice vote.

5. County Auditor’s Office – Jake Lee

• Monthly Claims

Ms. Dunbar made a motion to combine and approve the monthly claims, and Mr. Sirois seconded it. Motion carried with a roll call vote of 10 ayes and 0 nays. Voting aye were Mr. Vickery, Mr. Washington, Mr. Stauffenberg, Mr. Hess, Mr. Sirois, Ms. Webber, Mr. Payton, Ms. Dunbar, Mr. Kinzinger, and Mr. Wheeler.

Mr. Lee stated that his office used an incorrect credit card signature form for which he apologized. He stated that the correct form with a current resolution attached will soon be available.

Mr. Lee wanted to state his position on inter-fund borrowing. He is not refuting there is a need for inter-fund borrowing. He questions the process by which it is being done. He questions whether or not there is any authorization for the borrowing. There are certain funds the County does not have the right to borrow against. As the Auditor, he is seeking line by line, fund by fund, if the County has rights to funds to borrow against.

6. Insurance/HR

• Staffing Levels Report

None

7. Internal Fines Collections Update

Mr. Wheeler stated that the Internal Fines Collections passed the $100,000 mark. These are fines which usually go uncollected or the County loses a great percentage of the fines due to a third party collection agency collecting their fees. He commended the State’s Attorney’s office on their job in the collection of these fines.

8. Treasurer - Nick Africano

• County Treasurer’s Report – January 2018

• County Collector’s Report – January 2018

• Monthly Resolutions - March 2018

Mr. Washington made a motion to combine and approve the reports and monthly resolutions, and Mr. Stauffenberg seconded it. Motion carried with a voice vote.

9. Finance Department - Steve McCarty

• Cash Flow Update

Mr. McCarty updated the committee on the cash flow.

• Miscellaneous Financial Reports & Discussion

Mr. McCarty reviewed and discussed the reports with the committee.

• Draft FY17 Year-End Update – Major Funds

Mr. McCarty wanted to clarify that “draft” means it is what they turned over to the outside auditors, and is subject to the audit procedures before it becomes final. This is the first year that the General Fund has had a surplus since 2011, so that’s great news to report. The reason the three major funds are important is that they’re a major consideration for Moody’s and also for our bankers when they look at our overall health and trend.

• FY17 General Fund Contingency Budget Adjustment

Mr. McCarty reviewed and discussed the General Fund Contingency Budget Adjustment with the committee.

Mr. Washington made a motion to approve the FY17 General Fund Contingency Budget Adjustment, and Mr. Payton seconded it. Motion carried with a roll call vote of 10 ayes and 0 nays. Voting aye were Mr. Vickery, Mr. Washington, Mr. Stauffenberg, Mr. Hess, Mr. Sirois, Ms. Webber, Mr. Payton, Ms. Dunbar, Mr. Kinzinger, and Mr. Wheeler.

• General Fund Inter-Fund Borrowing as of November 30, 2017

Mr. Wheeler stated that the County is not doing anything illegal with inter-fund borrowing. He stated that previous administration did borrow against federal seizure funds; however, when this was discovered, it was immediately corrected and has not happened during the current administration. He stressed any and all inter-fund borrowing is aboveboard and all actions are transparent.

10. Sheriff’s Department – Sheriff Mike Downey

• Monthly Update

Sheriff Downey reported that ICE revenue continues to increase.

• Vehicle Request/Maintenance Update

Sheriff Downey stated they have had over $30,000 in vehicle maintenance in the first two months of the fiscal year. The 2012 and 2013 vehicles are out of warranty. He informed the committee that $35,000 would pay for a lease payment for new vehicles. He would like to order new vehicles in April, estimating they would be road ready in October or November. If the County waits until the fourth quarter to order the vehicles, by the time they are road ready, it would be April or May 2019.

Mr. Wheeler suggested waiting until mid-year to be sure revenues and expenses are on track for the County’s creditworthiness.

Sheriff Downey agreed to waiting until mid-term. He wanted the committee to be aware of the timeline for ordering, receiving, and making the vehicles road ready and also the current fleet’s maintenance costs incurred.

Sheriff Downey commended Chad Gessner for organizing goods and services for County residents to assist with flooding.

Sheriff Downey also wanted the Committee to be aware that since February 14th, there have been 46 threats to schools in Illinois.

11. Other Business

None

12. Old/New Business

• Separation Audit Findings – Sheriff’s Department

Mr. Wheeler stated that, as far as he knows, the County has never had separation audits, which fact was brought to his attention by the Auditor. Any time there is a changeover in an office, the County Board is to have a separation audit. The County contracted with Smith, Koelling, Dykstra & Ohm for a separation audit for the Sheriff’s Department, and reports that no irregularities were found. The next separation audits will be for the Auditor’s office, State’s Attorney’s office, Treasurer’s office, and County Clerk’s office. He states that, while the separation audits have not, and will not, be done in the allotted time, due to not knowing they were required, any future separation audits will be performed as mandated.

• Property Tax Assessment Freeze – Historic Preservation Mardene Hinton from the Historic Preservation Commission, and Michelle Sadler asked the committee to review the Property Tax Assessment Freeze for the County landmarks, and to send it to the Board for their vote on certification.

Ms. Dunbar made a motion for the Property Tax Assessment Freeze Certification to go to the full Board for their vote, and Mr. Sirois seconded it. Motion carried with a voice vote.

13. Adjournment

Mr. Stauffenberg made a motion to adjourn the meeting at 10:18 a.m., and Mr. Washington seconded it. Motion carried with a voice vote.

http://www.co.kankakee.il.us/files/committees/finance_228181.pdf