Kankakee Times

City of Peoria Housing Authority Commission met February 26.

Here is the minutes provided by the Commission:

Opening: At 4:30 p.m., Chairman Fassino opened the Regular meeting with the Pledge of Allegiance, a moment of silence and roll call.

Roll Call: Commissioners Present: Chairman Fassino, Vice Chairman Cannon, Commissioner Fox, and Commissioner Childs

Late Arrival: Commissioner Brown 4:45 p.m.

Attending PHA Staff: Theresa Switzer, Aldisa Slaughter, LaMonyka French, Nicole Krol, and PHA Attorney, Andrew Keyt

Community Comments:

Hedy Elliot – 3811 W. Pagewood, Peoria IL. H. Elliot inquired about the monthly River Valley Foundation meeting scheduled for February. Chairman Fassino confirmed the February meeting has been canceled. H. Elliot requested the PHA staff and Commissioners to allow a memorial Garden for Thomas Dixon to be placed on the grounds at Harrison Homes.

Approval Of The January 22, 2018 Regular Board Meeting Minutes:

Chairman Fassino asked if there were any questions or comments regarding the January minutes. Hearing none, Chairman Fassino entertained a motion to approve the minutes from the January 22, 2018 Annual and Regular Board Meeting. Motion made by Commissioner Fox, seconded by Vice Chairman Cannon.

Roll call:

Ayes: Commissioner's Cannon, Childs, Fox and Chairman Fassino

Nay: None, motion carried.

CEO Report: T. Switzer thanked PHA staff for their assistance with cleaning out the warehouse in preparation for 5300 sq. ft. to be rented out the beginning of March. T. Switzer acknowledged the tremendous teamwork involved in order to complete such an immense task. T. Switzer stated an all staff Feedback Friday meeting was held on 2/23 to openly discuss current issues throughout the agency. T. Switzer stated she was overly pleased with the cooperation and feedback received from staff at the meeting. Quarterly meetings will be scheduled going forward.

Reports:

Chairman Fassino stated the reports will be reviewed one at a time and will be voted on all at once.

Finance:

T. Switzer stated the budget has been entered into the Tenmast system, however they were not entered into this month's board packet. The March board packet will include both the February and YTD budgets.

T. Switzer stated the SRO report will no longer be included in the HCV report. The grant has been taken over by Southside Office of Concern.

Asset Management:

T. Switzer gave introduction to LaMonyka French, Senior Regional Asset Manager, stating she is pleased to have her on board.

T. Switzer stated the Asset Management report is lighter than usual. T. Switzer stated she anticipates next month's report having changes to reflect new ideas provided by L. French.

T. Switzer stated the monthly rent charges had a total of $111K out of $134K collected, not including any prior outstanding balances. This is an increase of 0.76% over the previous reporting period.

Currently outstanding for Tenant Accounts Receivable (TARS), is $83,307, which is an increase of 2.61% from the previous reporting period.

Occupancy overall is at 92.48%. T. Switzer stated she was not 100% certain with how the RAD units at Taft fit in with the total occupancy. The number will be reviewed, and next month's report will identify occupancy with RAD units included and without.

L. French stated currently, there are 33 vacancies at Harrison Homes and 22 vacant units at Taft.

L. French determined unit turn-around time and Asset Management being understaffed are two factors in the large number of vacancies at both sites. L. French stated there will be discussion with T. Switzer identifying ways to improve occupancy, and a plan will be provided to the Board within the next couple of weeks.

Chairman Fassino asked if there were any significant changes in January that caused the collection rates to improve. T. Switzer stated she believed more focus was applied to the low performing AMPs by the Asset Manager and assistants currently covering the sites.

Chairman Fassino requested a list of individual repayment agreements on Harrison Homes for next month. Vice Chairman Cannon asked PHA Officer J. McKean if security has prepared for the increase in activity in the upcoming warmer months. J. McKean stated new officers have been hired, and discussion will be scheduled between L. French to discuss current issues at the sites.

HCV:

A. Jordan recognized the cooperation of the HCV staff pulling together, despite the large turnover in the department. Chairman Fassino asked what the impact of the shortfall approval of $736K had on HCV program.

T. Switzer stated the shortfall had two impacts. Adjustments had been made throughout the year, which totaled approximately $200K, along with a shortage of HAP of around $500K. Rent calculation needs to be reviewed and annuals need to be corrected to ensure next year's budget authority is equal to the HAP. Chairman Fassino requested discussion on the status of the HCV files, asking what is being identified and the action being taken to correct the deficiencies.

A. Jordan stated while completing the SEMAP, numerous errors were identified, which will result in a 100% file audit. Staff will be retrained and close monitoring will take place going forward.

A. Jordan stated she is anticipating a score of 70 for the SEMAP submitting.

MOD:

T. Switzer stated there are two casualty units on Siebold. The water issue at Sterling Towers has a scope of work completed and should be going out for bid by the end of March. There are three units at Harrison Homes that have mold issues, which will most likely not be covered by insurance. There is no estimated cost for the abatement work for these units at this time.

Commissioner Cannon requested a status on the gates at Taft Homes. T. Switzer stated this project will be reassessed and prioritized with the unit turns needed at Taft. Security camera maintenance/replacement will also be reassessed for Harrison and Taft homes. Commissioner Cannon requested a security update for all sites for the next board meeting.

Human Resources:

T. Switzer stated the Asset Manager and Receptionist positions have been filled. The anticipated start date for both positions is the middle of March.

FSS/ROSS:

No comments from the Board

Chairman Fassino asked if there were any additional questions or concerns about the Reports. Hearing none, Chairman Fassino called for a motion to approve Reports 1-6, as submitted. Motion to approve moved by Commissioner Cannon seconded by Commissioner Brown.

Roll call:

Ayes: Commissioner's Cannon, Brown, Childs, Fox, and Chairman Fassino

Nay: None, motion carried.

Resolution 022618-03 FY2017 Section 8 Management Assessment (SEMAP) Submission:

Chairman Fassino asked if there were any further comments or questions regarding Resolution 022618-03 FY2017 Section 8 Management Assessment (SEMAP) Submission. Hearing none, Chairman Fassino asked for a motion to approve Resolution 026618-03. Motion made by Commissioner Childs, seconded by Commissioner Fox. Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried

Open Items List:

Commissioner Brown requested an update on the boilers at Harrison Homes. T. Switzer stated TSI has examined all of the boilers with E. Jackson, who is a PHA maintenance technician. TSI will be providing a complete report on what repairs need to be made.

HUD Recovery Agreement:

No comments from the Board

VCA Update:

No comments from the Board

Agency Goals Update:

T. Switzer stated in regards to River West and Harrison Homes property taxes, a hearing took place with the city to petition for all properties being charged real-estate taxes to be deemed exempt. The Chairman approved the petition and the list will be sent for State approval.

Taft Homes Rental Assistance Demonstration (Rad) Application And Redevelopment Update:

A Special Board meeting to update the Board on where the development projects currently stand will be scheduled with Cindi Herrera.

Board Comments:

Treasurer Fox stated the Audit and Finance Committee did not meet today. Chairman Fassino commended T. Switzer on her job as interim CEO and thanked all of PHA staff for their cooperation and efforts during the past month.

Executive Session:

The board may adjourn to, or meet solely in, executive session for, 5 ILCS 120/2(c)(1) – the appointment, employment, compensation, discipline, performance or dismissal of specific employees, and Review of previously closed Executive Session Minutes. Chairman Fassino asked for a motion to move into Executive Session. Motion moved by Commissioner Cannon seconded by Commissioner Brown.

Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried.

Entered Executive Session at 5:14 p.m.

Adjournment of Executive Session, And Return To The Regular Board Meeting:

Chairman Fassino asked for a motion to adjourn from Executive Session and return to the February Regular Board Meeting. Motion moved by Commissioner Brown, seconded by Commissioner Childs.

Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried.

Return to Regular Board Meeting at 5:40 p.m.

Resolution 022618-01 Approval Of The Executive Session Minutes

Chairman Fassino asked if there were any further comments or questions regarding Resolution 022618-01 Approval of the Executive Session Minutes. Hearing none, A. Keyt asked for a motion to approve Resolution 026618-01, keeping the Executive Session Minutes closed and confidential. Motion made by Commissioner Cannon, seconded by Commissioner Brown.

Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried

Resolution 022618-02 Approval Of Interagency Agreement

No action was taken on Resolution 022618-02

Chairman Fassino stated in regards to the PHA contract with consulting services of David Jackson, Mr. Jackson has fulfilled the terms of his contract, at a weekly rate of $2K per week. Chairman Fassino asked for a motion to approve this contract. Motion made by Commissioner Brown, seconded by Commissioner Fox.

Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried.

A. Keyt asked for a motion to approve Separation Agreement reviewed in Executive Session to be sent to P. Bollinger, and the approval for Chairman Fassino to sign the agreement on behalf of the Housing Authority. A deadline for the return of the Separation Agreement will be placed for March 2, 2018 at 4:00 p.m. Motion made by Commissioner Cannon, seconded by Commissioner Childs. Roll call:

Ayes: Commissioner's Cannon, Childs, Brown, Fox and Chairman Fassino

Nay: None, motion carried.

Meeting adjourned at 5:45 p.m.

http://www.peoriahousing.org/wp-content/uploads/2014/07/022618-Minutes-SIGNED.pdf