Kankakee County Finance Committee met May 23.
Kankakee County Finance Committee met May 23.
Here is the minutes provided by the Committee:
Mr. Vickery, Mr. Washington, Mr. Stauffenberg, Mr. Mulcahy, Mr. Sirois, Mr. Payton, and Ms. Dunbar
Mr. LaGesse, Mr. Hess, Mr. Skutt, Mr. Hildebrand, Mr. Einfeldt, Ms. Webber, Mr. Ritter, and Mr. Kinzinger
Mr. Wheeler and Mr. Liehr
Julie Boudreau, Erich Blair, Jake Lee, Steve McCarty, Sheriff Mike Downey, Sandi Cianci, Anita Speckman, Nick Africano, and Delbert Skimerhorn
1. Call to Order
• Roll Call
The meeting was called to order by the Committee Vice-Chairman, Mr. Vickery, at 9:00 a.m. Quorum present.
2. Public Comment
Jake Lee commented on Memorial Day and the Auditor’s role.
4. Approval of Minutes: April 25, 2018
Mr. Washington made a motion to approve the minutes, and Mr. Stauffenberg seconded it. Motion carried with a voice vote.
5. Treasurer’s Office - Nick Africano
• County Treasurer’s Report – April 2018
• County Collector’s Report – April 2018
• Monthly Resolutions for June 2018
Ms. Dunbar made a motion to combine and approve the reports and resolutions, and Mr. Sirois seconded it. Motion carried with a voice vote.
Mr. Africano stated that there have been some challenges with the new tax bill format. He is aware of them and keeping a list so that they can tweak it next year. To save about two cents per tax bill, they had to go to a double window envelope and now don’t have to print the envelopes. That’s why the format changed in order to accommodate that. They also have electronic tax bill availability now for people who wish to sign up for it. They also put in an insert this year to explain important details and where distribution goes.
Mr. Sirois made a motion to amend the agenda to allow Sheriff Mike Downey to discuss his portion at this point in the meeting.
6. Sheriff’s Department - Sheriff Mike Downey
• Monthly Update
Sheriff Downey reviewed and discussed the monthly update with the committee.
• Openings of Bids for New Patrol Vehicle Lease/Purchase
Sheriff Downey stated that he would like to move this to next month’s meeting as they will need to publish.
7. Finance Department - Steve McCarty
• FY2017 Comprehensive Annual Financial Report – SKDO
Mr. McCarty stated that it’s been at least ten years since we’ve had positive trends that we’ll be getting into here soon. In his 18 years with the County, communicating to the Board and to the public, he has never been able to say that we’ve had a $2 million fund balance change in a positive direction in one year. That’s the total for the General Fund, the Tort, and the Pension as a summary, and in the Comprehensive Annual Financial Report (CAFR) that the committee received. Also extremely important, the language of the Going Concern is no longer in the FY17 Annual Report. We had that for three years for FY14, 15, and 16, so that’s a very positive item as well.
Mr. McCarty introduced Marcie Kolberg and Carmen Huizenga from the County’s outside auditing firm of Smith, Koelling, Dykstra & Ohm (SKDO) to go over the required communications for the fiscal year 2017 Comprehensive Annual Financial Report and audit. The committee was provided with a copy of the report, and Ms. Huizinga and Ms. Kolberg reviewed and discussed the report with them. The committee was informed that the report was a draft and not the final one.
• River Valley Juvenile Detention Center Update
Mr. Wheeler provided the committee with a copy of the presentation that was done the previous day at the Executive Committee meeting. He discussed the financial portion of the presentation with the committee whereby Kankakee County gets $5.5 million, $1 million of that in cash, and $2 million in accounts payable. Will County’s board has already passed this, so when our board approves it next month, it goes into effect and that will trigger the financial part of it to take effect. Mr. Wheeler reviewed and discussed additional elements of the Intergovernmental Agreement with the committee.
• FY18 Update
Mr. McCarty gave the committee an update on FY18. He has communicated with all departments to get their feedback on their trends.
• Future Fiscal Years Discussion
Mr. McCarty reviewed and discussed future fiscal years with the committee.
• Cash Flow Update
Mr. McCarty stated that the Treasurer made a distribution in early May for $3 million, so they were able to catch up on some of the accounts payable and get back to 60 days.
• Miscellaneous Financial Reports & Discussion
Mr. McCarty reviewed and discussed the reports with the committee.
• AT & T Credit
Mr. McCarty stated that we are expecting approximately a $55,000 credit on a data line, plus a $3,500 a month savings going forward. Additionally, this will be adding to a $23,000 credit that happened the beginning of last year. It’s unusual with AT & T, but they started billing us before the function was even operational, so we were able to identify that. By the time that credit was done, and when they actually started doing it correctly, we found that they were billing us too high.
Mr. Wheeler wanted to clarify that this is not for a long distance phone bill. This is a data line.
• Financial Policy & Procedure Update
Mr. McCarty stated that the Fiscal Policy & Procedure Manual came into existence in the early to mid-2000’s to bring us into Federal grant compliance. It’s been approved by the board and updated numerous times. In current update that the committee was provided with today, there are changes to the Federal grant language and additional restrictions and guidelines for us to stay in compliance.
Mr. Wheeler made a motion to approve, and Mr. Payton seconded it. Motion carried with a voice vote.
8. Auditor’s Office - Jake Lee
• Monthly Claims
Mr. Lee reviewed and discussed the monthly claims with the committee.
Mr. Sirois made a motion to combine and approve the monthly claims, and Mr. Payton seconded it. Motion carried with a roll call vote of 8 ayes and 0 nays. Voting aye were Mr. Vickery, Mr. Stauffenberg, Mr. Mulcahy, Mr. Sirois, Mr. Payton, Ms. Dunbar, Mr. Wheeler, and Mr. Liehr.
9. Other Business
10. Old/New Business
• Staffing Request – Animal Control
Ms. Boudreau stated that she went to the Community Services Committee and requested that her department be allowed to hire a part-time clerical person. They currently have a part-time person, but their office is open 6 days a week, and that person only works 3 days out of the 6. That leaves them shorthanded if that person is gone and there is no one to cover. The current part-time employee did not want to extend her hours, so adding an additional part-time employee would help them meet their needs. There should not be any burden on the General Fund because there are no benefits to be paid out. The money that would cover the costs for this part-time employee would come out of the Animal Control Fund and would not affect the General Fund.
Mr. Sirois made a motion to approve, and Ms. Dunbar seconded it. Motion carried with a roll call vote of 8 ayes and 0 nays. Voting aye were Mr. Vickery, Mr. Stauffenberg, Mr. Mulcahy, Mr. Sirois, Mr. Payton, Ms. Dunbar, Mr. Wheeler, and Mr. Liehr.
Mr. Mulcahy made a motion to adjourn the meeting at 10:34 a.m., and Mr. Stauffenberg seconded it. Motion carried with a voice vote.