Village Of Loda Village Board met November 14
Village Of Loda Village Board met Nov. 14.
Here is the minutes provided by the board:
The Village of Loda Board of Trustees held their regular meeting on November 14,2018 at the Village Hall. Present were: President Carol Areseneau, Trustees: Ronda Breeden, Cathy Tittle, Jon Boone, Joyce Gharst, Gene Breeden jr, Patricia Allen and Village attorney Dale Strough. Clerk Regina Ptacek Meeting called to order at 7pm, all spoke the Pledge of Allegiance.
Minute: Ronda motion to approve meeting minutes 10/10 and waive reading of both, Jon second, all aye, no opposed
ERH: work report, inquire if Recyclers water turned on. Will verify with JR
Tom, Water Tower: new Grant administrator and environmental reviews, worked with company before and met with Carol and Regina. Letting Board know Donna will be helping to do the grant administration, sub consultant to Overmyer. Donna Bornhoff and Michelle Brown motion to proceed
Ronda motion to approve to proceed grant administration, 2nd Gene Breeden jr. roll call all ayes motion carried.
President: building permit Darrell Templeton adding room addition to 208 N Elm for mud room.
Ronda motion to approve building permit for Darrell Templeton, Cathy second roll call motion carried
McCreary asked for amendment to change zoning on property.
Zoning Commission: Don Hutchinson chairman, municipal zoning commission: Shirley Meece, Joyce Sage, Paula Russow, Roy Hilgendorf, Reggie Rasmus, Cathy Caspers will be contacted for meeting.
Ronda motion individuals listed as our zoning commission, Gene second roll call motion carried
Ordinance 2018-10 Jerry and Marlene McCreary for hearing petition for modification to Village Zoning Ordinance
Ronda motion to approve ordinance 2018-10 for procedure, Jon second roll call motion approved
House demolition, Bid with Rust Farms & Excavating. They will be taking care septic tank, back fill foundation everything ready to go for spring with vacant lot, $18,975.00 with Rust Farms & Excavating. Will be 1-2 weeks maximum depending on weather.
Verified with Carol that since under $20,000 doesn’t have to be for bid. Ronda verified with Carol they are insured, bonded for demolition, Carol said yes. Discussion if this was coming from Village expense or grant. Verified it has been stated in previous meetings that will be Village expense, house demo not in Grant but tree removal will be.
Gene motion to approve Rust Farms bid for 18,975.00 for demolition of house for new tower, Pat second motion, roll call: Pat-yes, Gene, yes, Ronda, yes, Jon-yes, Joyce, yes, Cathy-no, motion carried.
Process for trailer in Village to have demolition is on hold.
Webber: $3636.30 bill for repair, they hired Jim Baulk to clean out the ditch. We had 2 sink holes on
south side of road and back in June 2018 discovered catch basin covered up with manure and smelled terrible and people complain of odor. It was manure and water in ditch. Called ERH to check out and they found same thing and brought jet truck in to jet tile. Carol called Iroq County health department and verified manure and reported to EPA. After jetted it and was draining across but started backing up again and Carol contacted State of Illinois. This is also during fish kill at EPA and they didn’t get to it and Carol talked to Alan Webber and they cleaned some and put rock in and a damn. During this time a large pile of manure in field and rain it went into catch basin. EPA still had not shown up. During time Webber hired Jim Baulk to clean ditch. EPA put on record they didn’t see anything and dispute with Village and Webber. Iroq County corrected EPA that illegal to put manure on lot. County Health verified that illegal to put waste. They hired Jim Baulk to flush tile. The Village has ordinance to not dig with a fineable upto $500 without permission.
Webber hired Jim Baulk without our permission. Webber states they were not notified, verified we have reports. Ronda stated we should have been contacted before they took upon ourselves to have issue and report of who is going to fix it. It is upto us to fix it. Its our catch basin. Clarification with Cathy Title on location of property. Carol verified it is our ditch, catch basin. Discussion we have report from Iroq County Health Dept and he contacted State EPA. Cathy inquire about information on contacting Webber. Iroq County health are ones that contacted Webber. Carol did also stop and talked to Webber and not Village that should have sent letters. Myles did report also to EPA and left message but didn’t get call back. Cathy state why didn’t EPA, verified we called and didn’t receive call backs. Webber still did work on Village property and spent money to have fixed without advising Village. We also have an ordinance for no digging on property and we already pay a company to take care of our systems. Discussion with board members on the work that was not done properly. Pat motion to not pay bill since not permission to do work. Joyce second, Roll call, Pat-yes, Gene-yes, Ronda-yes, Jon-yes, Joyce-yes, Cathy no
Village not going to pay bill that we didn’t hire to do. Ronda verified they should have contacted the Village, not take upon themselves to fix. Webber has already paid bill and asking for reimbursement, some type of compromise. Carol stated, Cheyanne, do you understand why we are not responsible, we did not hire them. Webber feels that there is a compromise that they fixed it. The issue is now fixed and Village should pay partial on the bill. Ronda verified that ERH answers to us and Webber should have come to us, the Village, for verification and approval before having work done. Carol says not fining them for breaking our ordinance. Cheyanne states why didn’t the Village ask Jim Baulk to stop. Iroq Co and EPA did not notify us (Webber) and you are falsely accusing us of the issue. Cathy states this is wrong and states to table till more investigation and make sure fixed properly. Myles states agree lack of communication, but you can’t spend money without Village approval. Cathy says we need to check into it more. Previous Motion closed, Cathy wants motion reopened and to investigate on process. Cathy motion on floor to reopen to get more information and notifications, no second, motion dead. Dale verified that voted correctly and once matter decided one can make motion to reconsider, one time, if motion fails then it is determined per Roberts rules of order, issued is closed.
Clerk: trees planted. Election days for filing starting 12/10 7-9a, 12/11 630-800p both at Village Hall, 12/17 will be last day from 3-5pm at personal home.
Treasurer: put gravel over by Linda Bogard house, Linda verified it is good. No water bill issues
Lawyer: properties, pending on Coe and Genzel waiting on Tax id and that should be happening this month. Former Houston property deeded to trust in FL and not picking up certified mail and return mail, will be filing affidavit and proceed publication and demolish property but since no people there will be no one to collect a fine from. We would file a lien, question on taxes, taxes are being paid on it but not able to see who to be able to serve. Jon said there is someone interested in property and Dale said to have them contact him. Discussion was a Houston that works at Post office but went into a trust since then.
Township request to have intergovernmental agreement to cover the road commissioner when he helps us out, like grade rock or plow and clear roads that we can’t handle with our plow. Verified a good idea. They didn’t specify what to have agreement cover and say. We will have lawyer set up intergovernmental agreement. Carol will get ahold of him to fine out what he wants it to say.
Clerk: 2019 meetings
Ronda: picnic tables to put in storage this weekend. Move and store in maintenance building. Myles and Gene will help. Bathrooms are ready for winter already.
Carol: Village Hall ceiling, roof doesn’t leak but discovered when ceiling put up they hooked to previous tile and not connected to rafters. Township supervisor and Carol discussed and will call carpenter to see what needs to be done to save ceiling. Condensation for lines for a/c is causing water stains on vents. Pat verified what need to vent for moisture to prevent from happening. Carol will check with carpenter with boards permission. Pat made motion to have Carol have someone look at building, Jon second, all in favor aye, motion carries.
Bills: Jon motion to pay bills, Ronda second. Roll call motion carried
Hutch, will have better pictures for the Jerry McCreary property, yes will talk after meeting
Linda clarified was on zoning board but can’t vote on this petition and Carol states just for this petition the special board appointed. Linda asking for speed signs on Franklin to Slow people down, would like 25 MPH. Verified we have 35mph in shed.
Roy, roof on pavilion will need to be done and verified tables, if putting a storage area on pavilion. Carol verified yes that is what we are working towards.
Sandy, Virginia street is large hole. Heading west and if 2 cars go to pass then it is a deep hole. Village will investigate and fill.
Gene, concern with mailbox Elm and Washington sticking out on street farther then easement
Complaint for basketball hoop close to street at old Kelly house.
Hutch drives school bus, 2 weeks ago kids killed due to people not stopping, had happened to him in Paxton when letting a handicap person off bus. We are having issues with Paxton and Buckley that school bus is stopped. But so many people think stop and go but it is to stop until sign is pulled back on bus. No issues that aware of in Loda. Pat verified that was issues on Facebook on diagrams when can go and when can’t. Remind people lights and stop sign mean stop till everything is off on the bus, door closed and lights off.
Carol asked if bus at railroad like at elevator, do oncoming cars have to stop. Hutch verified no only if lights and arm with Stop are out.
Gene motion to adjourn, Pat second, Jon third.