Kankakee Times

Bradley Public Library District Board of Trustees met Jan. 15.

Here is the minutes provided by the board:

President Bayer called the regular meeting of the Board of Trustees of Bradley Public Library District to order at 6:00 P.M, Wednesday, January 15, 2020.

Present: Trustees Bayer, Hendrickson, Ponton, and Grace Absent: Rodgers and Benoit

Also present: J. DePatis, Director J. Ponton, Recording Secretary

President Bayer appointed Trustee Grace as acting secretary.

APPROVAL OF MINUTES

Moved by Trustee Bayer, seconded by Trustee Hendrickson, that

MINUTES OF THE OF REGULAR MEETING OF 11/20/2019 BE APPROVED AS SUBMITTED

Motion carried by unanimous vote

APPROVAL OF MINUTES

Moved by Trustee Hendrickson, seconded by Trustee Grace, that

MINUTES OF THE EXECUTIVE SESSION OF 11/20/19 BE APPROVED AS SUBMITTED

Motion carried by unanimous vote

PUBLIC COMMENT - None TREASURER’S REPORT

Moved by Trustee Grace, seconded by Trustee Ponton, that 

TREASURER’S REPORT FOR NOVEMBER BE ACCEPTED AS SUBMITTED

Motion carried by roll call vote of 4 ayes, 0 nays and 2 absent

VENDOR PAYMENTS

Moved by Trustee Bayer, seconded by Trustee Grace that:

BILLS TOTALLING $38,738.48 ALLOWED AND PAID FOR NOVEMBER

Motion carried by roll call vote of 4 ayes, 0 nays and 2 absent

Moved by Trustee Ponton, seconded by Trustee Bayer that:

BILLS TOTALLING $34,192.67 ALLOWED AND PAID FOR DECEMBER

Motion carried by roll call vote of 4 ayes, 0 nays and 2 absent

DIRECTOR’S REPORT - [copy attached hereto]

22 new readers were registered and 6,128 items were issued in November.

Receipts: $567.55: fines on overdue books; $264.00: fax; $684.95: copies; $109.25 other. 

Expenses: $181.40

Moved by Trustee Hendrickson, seconded by Trustee Grace that

THE LIBRARY DIRECTOR’S REPORT FOR NOVEMBER BE ACCEPTED

Motion carried by unanimous vote

DIRECTOR’S REPORT - [copy attached hereto]

30 new readers were registered and 5,221 items were issued in December. 

Receipts: $511.39: fines on overdue books; $195.00: fax; $501.60: copies; $47.00: lost/damaged; $14.10 other.

Expenses: $97.11

Moved by Trustee Hendrickson, seconded by Trustee Grace that

THE LIBRARY DIRECTOR’S REPORT FOR DECEMBER BE ACCEPTED

Motion carried by unanimous vote

Director DePatis stated the following:

Continuing Education:

Marlena Kalafut completed 10 webinars ranging from technology to community involvement. Director DePatis attended a LACONI workshop entitled Marketing and Design Strategies for the Accidental Marketer on December 5th. She also attended the HR roundtable for libraries on December 19th.

Legal:

2020 meeting dates were published in the Daily Journal.

The availability of fiscal year 2018-2019 audit was published in the Daily Journal.

Fiscal year 2018 – 2019 annual receipts and disbursements report was filed with the County Clerk.

Replaced family restroom sign with new compliant non-gender sign.

New State and Federal labor poster has been displayed.

Director’s and officers’ liability insurance has been renewed.

Grants:

Fiscal year 2020 Per Capita Grant submitted to IL State Library along with fiscal year 2019 Per Capita Expenditures report. Received check for fiscal year 2019 Per Capita Grant in the amount of $16,618.75

Personnel:

Hired Rozy Labriola for drama in Youth Services.

Olivia Koerner returned from parental leave on January 13th. Marlena Kalafut promoted to Information Services assistant.

Website/Email:

Current provider shutting down in about April 2020. Potential providers have been narrowed down. Have chosen a free calendar application that will also accept registration.

Computers:

Repurposing existing computer for Olivia’s office.

Purchased new printers for Olivia and Director DePatis offices. Updating to Windows 10 is scheduled to begin.

Office Construction:

Construction began on December 9th and the majority of the work was completed by January 10th.

Remaining work to be completed: carpet fixed, remaining door(should be here in a couple of days, and the phone lines.

Furniture: conference room chairs are in, conference table is ordered, and office furniture arrives first week of February. The rest of the furniture will be existing furniture. 

COMMITTEE REPORTS:

Friends of the Library: Did not meet.

Legal:

Legal Committee met on November 20, 2019 and reviewed the following items: Public Use of the Library:

Sec. 3 Finances Part1: Investment Policy

Sec. 4 Indemnification and insurance

Sec. 6 Building and Materials Part 3: Security Camera

Operational policies sections 1-6 will be presented to the board in January. Bradley Public Library no longer abides by the Sunshine Policy so the rescinded policy will be submitted to the board for approval in January.

There will be no legal committee meeting in January

UNFINISHED BUSINESS:

The construction of the conference room and study room for the Bradley Public Library is approaching completion.

Trustee were asked to consider candidates for the vacancy on the board.

NEW BUSINESS:

Trustee Grace completed the review of closed meeting minutes and Moved and seconded by Trustee Bayer to have the closed meeting minutes remain closed

Motion carried by unanimous vote.

Moved by Trustee Bayer and seconded by Trustee Ponton to dispose of the closed meeting audio recordings with the following dates: 4/18/18, 3/21/18, 02/21/18, 09/20/17, and 09/21/16

Motion carried by unanimous vote.

Statements of Economic Interest will be coming shortly, therefore trustees are asked to watch for the email.

Moved by Trustee Bayer and seconded by Trustee Hendrickson to allow the Bradley Public Library to open late at 1:00PM quarterly not to exceed 4 times a year for staff training.

Motion carried by unanimous vote

Communication:

A thank you was received from the Bradley Public Library staff for the recognition party and the bonus that was received.

Trustee Hendrickson moved for adjournment at 6:40P.M.

http://www.bradleylibrary.org/sites/bradleylibrary.org/files/Minutes%20Jan%2015%202020.pdf