Village of Bourbonnais Board of Trustees Met Aug. 2.
Here are the minutes provided by the board:
1. CALL TO ORDER
The meeting was called to order at 5:30 PM by Village President Paul Schore.
Procedural: A. Pledge of Allegiance - Led by Bob Vail from Bernardi Securities.
Procedural: B. Roll Call - Deputy Village Clerk Margie Beach called the roll with the following Board members present: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn and Administrator Mike Van Mill. Village Clerk Brian Simeur was absent.
2. APPROVAL OF MINUTES
Action, Minutes: A. Public Hearing Minutes from July 19, 2021
Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to approve the Public Hearing Minutes from July 19, 2021.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Minutes: B. Regular Board Meeting Minutes from July 19, 2021
Motion by Trustee Rick Fischer, second by Trustee Randy King to approve the Regular Board Meeting Minutes from July 19, 2021.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
3. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS - None
4. BIDS AND QUOTES - None
5. CORRESPONDENCE - None
6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair
Action, Accounts Payable: A. Finance Committee - Consideration of the August 2, 2021 Accounts Payable
Motion by Trustee Rick Fischer, second by Trustee Bruce Greenlee to approve the general and special fund bill list as presented.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. ORDINANCE NO. 21-2292 - An Ordinance Approving and Authorizing a Contract for Investment Advisory Services with PMA Asset Management, LLC (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Administrator Mike Van Mill gave an overview of said Ordinance. This is a contract for investment services with PMA Management. This agreement sets forth the parameters of the relationship between the Village and PMA. The purpose of this arrangement is to insure we wisely invest the funds we will receive from the sewer sale and maximize our return while complying with our Investment Policy, the term for this agreement is for two years. PMA will supervise and direct investments on the Village account, we will receive monthly reports of trades, revenues and losses. The minimum fee for this service is $1,250/month.
Motion by Trustee Rick Fischer, second by Trustee Randy King to suspend the rules and have a second reading on Ordinance 21-2292 tonight.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell. Recuse: Trustee Angie Serafini
Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to read Ordinance 21-2292 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell. Recuse: Trustee Angie Serafini
Motion by Trustee Rick Fischer, second by Trustee Jack Littrell to adopt Ordinance 21-2292.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell. Recuse: Trustee Angie Serafini
Action, Ordinance: C. ORDINANCE NO. 21-2294 - An Ordinance providing for the issuance of General Obligation Bonds (Alternate Revenue Source) of the Village in an aggregate principal amount not to exceed $1,600,000 for the purpose of financing public infrastructure improvements in the Bourbonnais Industrial Park Conservation Area, providing for the pledge of certain revenues to the payment of principal and interest on the bonds and the levy of taxes to pay such principal and interest if the pledged revenues are insufficient to make such payment, and authorizing the sale of the bonds to Bernardi Securities, Inc. (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Mr. Van Mill introduced Bob Vail from Bernardi Securities to give an overview. This bond sale is to not exceed $1.6M for the new money for the Industrial Park project. This is a parameters Ordinance, so the numbers that are listed are not to exceed numbers, those will be replaced once we sell the bond issue, we will have actual interest rates and the dollar amounts. In regard to timing and refunding issue, we will price the bonds at the end of the month, or the first part of September. There will be a ratings call tomorrow morning. Interest rates will be locked in the next few weeks.
Action, Ordinance: D. ORDINANCE NO. 21-2295 - An Ordinance providing for the issuance of Taxable General Obligation Refunding Bonds (Alternate Revenue Source) of the Village in an aggregate principal amount not to exceed $2,600,000, providing for the pledge of certain revenues to the payment of principal and interest on the bonds and the levy of taxes to pay such principal and interest if the pledged revenues are insufficient to make such payment, and authorizing the sale of the bonds to Bernardi Securities, Inc. (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Mr. Vail explained this Ordinance is for the refinancing of the 2012 A bonds, a refunding component. Savings are projected to be $90,000, we are refunding these bonds in conjunction with the new project bonds to save on the cost of issuance. Also, with the low interest rate environment, it provides a good opportunity for the re-financing. This Ordinance lays out the not to exceed number parameters for the refinancing portion of the bond issue. Action, Ordinance: E. ORDINANCE NO. 21-2296 - An Ordinance providing for the payment of (i) all of the outstanding bonds of the Village which financed or refinanced improvements to the sewer system of the Village, (ii) certain outstanding bonds of the Kankakee River Metropolitan Agency (KRMA) which financed improvements to the KRMA sewerage treatment plant and which are attributable to the Village, and (iii) certain outstanding bonds of the Illinois Finance Authority which funded Illinois Environmental Protection Agency (IEPA) loans made to KRMA for improvements to the KRMA sewerage treatment plant and which are attributable to the Village. (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Mr. Vail explained this Ordinance provides a structure of the escrow agreement, to pay off all the Village's debt tied to the sewer system. This would be the 2016, 2017 bond issues, the portion that the Village is required to pay on the KRMA bonds, as well as the IEPA loans that are outstanding and tied to the sewer system. This basically lays out that within approximately 30-days of the closing of the system that the Village will then be paying off those bond issues and loans.
7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair
Action, Ordinance: A. ORDINANCE NO. 21-2290 - An Ordinance Authorizing, Approving and Ratifying an Employment Agreement for the Chief of Police (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Attorney Dunn explained this Ordinance is for the contract between the Village and Chief Phelps for his services. We previously had a contract that covered a short span of time due to the restrictions placed on contracts during the Mayor's term. Now that the Mayor has a new term, we needed to enter into a new 4-year contract. This contract lays out everything about the Chiefs employment, his salary, time off, etc.
Action, Ordinance: B. ORDINANCE NO. 21-2291 - An Ordinance Authorizing and Approving a Cable Television Franchise Agreement between the Village of Bourbonnais and Comcast of California, Colorado, Illinois, Indiana, & Michigan, LLC. (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Attorney Dunn gave an overview of said Ordinance, stating we have had previous agreements with Comcast for this franchise situation over the years, the current agreement is expiring as of August 1, 2021. This is the new contract (on Board Docs), there is not a lot to negotiate with because this is covered by FCC regulations, and Illinois Statutes. It does provide income to the Village as well as access to some cable systems.
Motion by Trustee Angie Serafini, second by Trustee Rick Fischer to suspend the rules and have a second reading of Ordinance 21-2291 tonight.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to read Ordinance 21-2291 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Angie Serafini, second by Trustee Jack Littrell to adopt Ordinance 21-2291.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: C. Administration Committee
> Trustee Serafini gave an update on the success of our first Yoga in the Park event that was held on Saturday, July 31st. There were over 80 attendees, and thanked all the volunteer workers, Olive Branch Yoga, Starbucks for free coffee and tea, and Candy & Cakes for setting up and serving breakfast items. Event sponsors included Amita Health - St. Mary's Hospital, Aqua, Com Ed and Commonwealth Credit Union.
> Trustee Serafini announced another upcoming event is the Food Truck Fest scheduled for Saturday, August 21, 2021 from 4:00 - 8:00 PM, there will be music, food and a kid zone. Please visit the Village website for more details.
8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair
Action, Ordinance: A. ORDINANCE NO. 21-2289 - An Ordinance Authorizing and Directing the Village to Dedicate Property Abutting Dimicco Drive for Right-of-Way Purposes (SECOND READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Attorney Dunn gave an overview of said Ordinance, stating there is a small triangular shaped piece of land by Dimicco Drive, that this legislation will make this part of the right-of-way in that area.
Motion by Trustee Jeff Keast, second by Trustee Randy King to read Ordinance 21-2289 by title only.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adopt Ordinance 21-2289.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. ORDINANCE NO. 21-2293 - An Ordinance Authorizing and Approving a Redevelopment Agreement Between Jennings Realty, Inc. Barbara Descendants Trust and the Village of Bourbonnais, Kankakee County, Illinois (FIRST READING)
> Following the first reading by Deputy Village Clerk Margie Beach, Mr. Van Mill gave an overview of said Ordinance. This development agreement with Jennings Realty is for the development of three lots on the south side of Bourbonnais Parkway between Route 45 and the interchange. The incentive that the Village is providing will result in the creation of 3 developable lots, one in which will contain a new Road Ranger Travel Center. The Village is committing to providing financial assistance for the extension of utilities and the construction of a road. The Village is committing $1.5M toward the project. The pay-out would be 25% paid within 30-days after we receive the bond, and 75% of that will go out 30-days after the Road Ranger's Certificate of Occupancy. We are projecting revenues from the Road Ranger site to be between $400,000 and $600,000 annually, that's from real estate, sales tax, business district and gaming. That would be more than enough to pay the bond down.
Motion by Trustee Jeff Keast, second by Trustee Randy King to suspend the rules and have a second reading on Ordinance 21-2293 tonight.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to read Ordinance 21-2293 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adopt Ordinance 21-2293.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: C. C&ED Committee
> Trustee Keast gave an update from the building department. We are at 35 new home building permits issued this year, to only 10 last year at this same time, housing market is stronger than last year.
> Valuation for building permits is down a little, we had a bunch of big projects at this time last year, and predicts we will catch up.
9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair
Information: A. Police Committee
> Trustee Greenlee announced we have hired a person for the Police Services Coordinator position starting August 9.
> Trustee Greenlee reminded the Board tomorrow night is National Night Out at Perry Farm, the gates open around 4:00PM or a little earlier. There will be food, music and fireworks at dusk. Chief Phelps stated we will have a staff table representing the department as well.
10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair
Action, Resolution: A. RESOLUTION NO. 21-1452 - A Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code for the Concrete Program Phase One
Motion by Trustee Randy King, second by Trustee Jeff Keast to read Resolution 21-1452 by title only.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Deputy Village Clerk Margie Beach, Ms. Cyr stated this is Phase One of our concrete program to do the ADA corners that coincide with our first Phase of the MFT program.
Motion by Trustee Randy King, second by Trustee Jack Littrell to adopt Resolution 21-1452.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Resolution: B. RESOLUTION NO. 21-1453 - A Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code for the Concrete Program Phase Two
Motion by Trustee Randy King, second by Trustee Rick Fischer to read Resolution 21-1453 by title only.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Deputy Village Clerk Margie Beach, Ms. Cyr stated this is for the use of MFT money to do the ADA pads again for what we are doing for Phase Two of the road program that we are taking it out of the General Fund.
Motion by Trustee Randy King, second by Trustee Jack Littrell to adopt Resolution 21-1453.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: C. Public Works Committee
> Trustee King announced the parking lot project has started on Convent and Coyne Street at Mi Casa restaurant.
> Trustee King read a memo from Public Works Director Mike Chamness on items being addressed:
> Mosquito spraying continues.
> Full depth patching of streets continues, and so far they have completed 64 tons of asphalt work.
> Keno Park is still closed, waiting for the new park equipment. Border will be completed this week. Tennis court and fence work has been started, and the new park sign will be here sometime this week.
> Keeping other parks in the Village mowed and checking equipment periodically to make sure all is in good working order.
> Marcotte Park swing replacement has been moved back until after Northwest Park is completed.
> Burns Road project continues with a few things left to be done.
> LED light replacement on Route 45 is taking place through a grant from Com Ed.
> Storm basin repair continues, so far 31 basins have been repaired.
11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair
Information: A. Utility Committee
> Trustee Littrell gave an update regarding the sewer sale news, Aqua had an open house concerning the sewer sale on July 22nd, and 15 residents attended. We believe the transition will take place in September in regard to Aqua billing residents for their sewer usage direct.
> Trustee Littrell read a second notice letter that the Village sent out this week in regard to Republic Services upcoming garbage billing transition. The first quarterly bill from Republic will be issued October 1. Also, the Village is providing residents with a $7.00/month discount off of garbage bills for the first year, which equals $84.00 annual savings. Final bills from the Village will be issued later this month, due in September.
12. COMMITTEE MEETING SET
Committee Meeting Set: A. Set Committee Meetings - Calendars
> Finance Committee Meeting on Wednesday, August 11, 2021 at 4:00 PM in the Village Board Room.
13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None
14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - None
15. VILLAGE PRESIDENT'S REPORT - Paul Schore
Information: A. Mayor Updates
> Mayor Schore stated at the National Night Out event if you are looking for a back-to-school book bag that has school supplies that are given away for free for grade school students, reminder to get there early. Come out and support our Police Departments.
16. NEW BUSINESS - None
17. OLD BUSINESS - None
18. PUBLIC COMMENTS - None
19. EXECUTIVE SESSION - Not applicable.
20. ADJOURNMENT
Action, Procedural: A. Adjournment Time
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adjourn the Regular Board meeting at 6:06 PM.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
https://go.boarddocs.com/il/vobil/Board.nsf/Public
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