Kankakee Times

Village of Bourbonnais Board of Trustees met Jan. 3.

Here are the minutes provided by the board:

1. CALL TO ORDER

Meeting called to order at 5:30 PM by Village President Paul Schore

Procedural: A. Pledge of Allegiance - Led by Margie Beach

Procedural: B. Roll Call - Village Deputy Clerk Margie Beach

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe and Administrator Mike Van Mill. Absent: Village Clerk Brian Simeur and Village Attorney Patrick Dunn

2. APPROVAL OF MINUTES

Action, Minutes: A. Regular Board Meeting Minutes from December 19, 2022

Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to approve the Regular Board Meeting Minutes from December 19, 2022, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS - None

4. BIDS AND QUOTES

Action, Bids: A. Bids & Quotes - 5000 N. Road Improvements

> Administrator Mike Van Mill stated on December 19, 2022 we received two bids for the 5000 N. Road Improvement project, which will include grading and shaping ditches, curb and gutter replacement, hot mix asphalt mill and overlay, and aggregate shoulders. The bid results were read (on Board Docs) and the recommendation is for the Board to accept the lowest bid presented by Kankakee Valley Construction for $351,109.82, which was below the Engineer's estimate.

Motion by Trustee Jack Littrell, second by Trustee Rick Fischer to award the lowest bid from Kankakee Valley Construction in the amount of $351,109.82.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Bids: B. Bids & Quotes - 6000 N. Road Improvements

> Administrator Mike Van Mill stated on December 19, 2022 we received two bids for the 6000 N. Road Improvement project, same construction as above, the bid results were read (on Board Docs) and the recommendation is for the Board to accept the lowest bid presented by Kankakee Valley Construction for $352,621.94, which was below the Engineer's estimate.

Motion by Trustee Jack Littrell, second by Trustee Jeff Keast to award the lowest bid from Kankakee Valley Construction in the amount of $352,621.94.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

5. CORRESPONDENCE - None

6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair

Action, Accounts Payable: A. Finance Committee - Consideration of the January 3, 2023 Accounts Payable

Motion by Trustee Rick Fischer, second by Trustee Bruce Greenlee to approve payment of the general and special fund bill list, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair - None

8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair

Information: A. C&ED Committee

> Trustee Keast gave a report from the Building department for the final month in 2022.

> We had 31 new home permits - down compared to last year.

> Valuations are up by $2.5M for building permits compared to last year.

9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair

Information: A. Police Committee

> Trustee Greenlee requested Deputy Chief Dave Anderson to give an update on the application process for the initial eligibility list. Currently down one officer, another officer retiring this week, and another one in the summer. Interested candidates can fill out an application on www.applytoserve.com, testing will be occurring in the next month or two.

> Congratulations to Officer Brett Bukowski who is retiring this week, there will be an open house held this Thursday, January 5.

10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair

Information: A. Public Works Committee

> Public Works Superintendent Terry Memenga gave an update at Public Works stating it was a holiday week and kind of quiet. The snow fall, winds and frigid temperatures deployed us on Thursday before Christmas, for 48-52 hours we had coverage of the event. On Saturday, once the sun came out it helped activate salt. Our plow vehicles covered 2,230 miles, 224 man hours and used approximately 150 tons of salt for this event.

11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair

Information: A. Utility Committee

> Trustee Littrell stated we will be getting with our utility companies to answer some questions and give us their plans for the upcoming year.

12. COMMITTEE MEETING SET

Committee Meeting Set: A. Set Committee Meetings - Calendars

Finance Committee meeting to be held on Wednesday, January 11, 2023 at 4:00 PM

13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None

14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - Absent

15. VILLAGE PRESIDENT'S REPORT - Paul Schore

Action, Proclamation, Information: A. PROCLAMATION NO. 23-345 - A Proclamation Honoring Susanne Rayman for 43 Years of Service as an Employee for the Village of Bourbonnais

Motion by Trustee Rick Fischer, second by Trustee Randy King to read Proclamation No. 23-345 in its entirety.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Following the reading by Deputy Clerk Beach, a motion was made by Trustee Rick Fischer, second by Trustee Randy King to adopt Proclamation No. 23-345.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

> Mayor Schore congratulated Mrs. Rayman on her retirement, and believes she has been the longest serving employee at the Village with 43 years. Sue's family was very involved in the Village where we dedicated Goselin Park after her brother Bob Jr. who passed in Vietnam, her father Bob Sr. lost his life working as a crossing guard for the school district and Village, and is the only fatality we are aware of as an employee.

Information: B. Mayor Updates

> Reminder to residents that real Christmas trees can be dropped off in the parks (no artificial trees) and he asked that residents remove decorations.

> Monday, January 16, the office will be closed in observance of Martin Luther King Jr. day, the Regular Board meeting will be moved to Tuesday, January 17, 2023.

16. NEW BUSINESS - None

17. OLD BUSINESS - None

18. PUBLIC COMMENTS - None

19. EXECUTIVE SESSION - Not applicable.

20. ADJOURNMENT

Action, Procedural: A. Adjournment Time

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adjourn the Regular Board meeting at 5:44 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/Public