Kankakee Times

Village of Bourbonnais Finance Committee met Jan. 11.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Bruce Greenlee

Discussion: A. Roll Call - Trustee Bruce Greenlee

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Jeff Keast, and Trustee Jack Littrell. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Mike Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Chief Jim Phelps, Public Works Superintendent Terry Memenga, Assistant Public Works Superintendent Dave Herberger, Engineer Mike Gingerich and Admin Assistant Margie Beach. Absent: Trustee Rick Fischer, Trustee Randy King and Trustee Angie Serafini (arrived at 4:25).

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from December 28, 2022

Motion by Trustee Jack Littrell, second by Trustee Jeff Keast to approve the Finance Committee minutes from December 28, 2022 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Jeff Keast, and Trustee Jack Littrell

3. Bill Lists

Accounts Payable: A. General Fund

The General fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Tuesday, January 17, 2023.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Tuesday, January 17, 2023.

4. Other Business

Discussion: A. Request for Change Order #1 for Campus Project

> Ms. Cyr stated a change order is requested by Johnson Downs due to Aqua requesting to run a new water service line and install a new fire hydrant on the campus at Festival Street (on Board Docs). They will be moving the water line north out from under Festival street. This change order is in the amount of $56,410.18. Due to this extra work on the water line, Johnson Downs is requesting a 10 day extension to the completion date.

Finance Committee agrees to move forward and have legislation created for the next Board meeting on Tuesday, January 17, 2023.

Discussion: B. Request for Change Order #2 for Campus Project

> Ms. Cyr stated there is also a change order for a 911 fiber line that needs to be relocated, it currently runs from the cell tower to Police Department. It was suggested by Ruder Electric and Admin to run the new fiber line from the cell tower to the admin building where the server is located (on Board Docs). This change order is in the amount of $25,520.75.

> Trustee Keast requested that Ruder Electric provide a break out of their lump sum quote of $19,919 for material and percentages for mark up. Ms. Cyr stated yes, she will request that breakdown from Ruder.

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on Tuesday, January 17, 2023.

Discussion: C. Non-Home Rule Sales Tax Referendum Ordinance

> Attorney Dunn went over the non-home rule sales tax referendum Ordinance that needs to be passed at the next meeting in order to meet the deadline of being placed on the ballot in April (on Board Docs). If passed, the Village will rebate single family homeowners Village portion of their property tax bill.

> Discussion was had amongst the Board members about the length of the sales tax increase and the continuation of refunding the property taxes, and how will it be handled if the Village wants to stop refunding the property tax. Attorney Dunn explained legislation would be needed to discontinue this tax.

> Mr. Memenga stated due to his past experience, there is a need to educate the public on the value of approving this sales tax increase.

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on Tuesday, January 17, 2023.

Discussion: D. Resolution of Support for Tax Increment Financing

> Mrs. Latz gave an overview on the IML sample resolution that was created showing Village support for tax increment financing. There are various bills that the General Assembly is looking at which could change the TIF laws, and IML is against it and would like to see and keep the TIF law in its current form to attract development. The Village does have two TIFs established currently, if passed we will need to send a copy to IML.

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on Tuesday, January 17, 2023.

Discussion: E. FOP Contract Update

> Chief Phelps announced that the Patrol Officers did vote to approve the proposed contract and would like to move forward settling this Agreement.

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on Tuesday, January 17, 2023.

Discussion: F. Other

Trustee Serafini arrived at 4:25 PM.

> Mrs. Latz reminded the Board there will be a Joint Review Board meeting regarding the Industrial TIF Thursday, January 12 at 10:30 AM. We will need to have another meeting for the Downtown TIF Joint Review Board that will be held in February.

5. Old Business

> Trustee Littrell questioned if we need to have conversation with IM Steel/Belson in regard to a letter received by Matt Alexander. Mayor Schore stated the letter and at a meeting, it was pointed out that there are extremely tall screening requirements along I-57 by federal laws separating a scrap yard from the Interstate. We will need to look at the State and Federal regulations to find out if true or not. If a requirement, we will need to put it into the agreement that screens will be required.

> Mr. Van Mill will look into requirements and also exceptions that impact the screening requirements in the industrial zoning district.

> Mayor Schore stated as discussed previously, he would like to appoint Ulysses Hudson as the new Planning Commission and Zoning Board of Appeals member at the next Board meeting on Tuesday, January 17, 2023.

6. New Business - None

7. Public Comments - None

8. Executive Session - Not applicable.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:32 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/Public