Village of Bourbonnais Board of Trustees met Jan. 17.
Here are the minutes provided by the board:
1. CALL TO ORDER
Meeting called to order at 5:30 PM by Village President Paul Schore
Procedural: A. Pledge of Allegiance - led by Lana Grace McHugh a 4th grade student from St. Paul's Lutheran School.
Procedural: B. Roll Call - Village Clerk Brian Simeur
Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, and Administrator Mike Van Mill. Absent: Trustee Rick Fischer
2. APPROVAL OF MINUTES
Action, Minutes: A. Regular Board Meeting Minutes from January 3, 2023
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to approve the Regular Board Meeting Minutes from January 3, 2023 as presented.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> The Board approved Mayor Schore's request to move agenda item 15 A. ahead in the meeting.
15. VILLAGE PRESIDENT'S REPORT - Paul Schore - moved ahead
Action, Resolution, Information: A. PROCLAMATION NO. 23-346 - A Proclamation Honoring Brett Bukowski on his Retirement
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to read Proclamation 23-346 in its entirety.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Mayor Schore thanked Brett Bukowski for his career as a Police Officer for the past 20 years, and wished him well in his future endeavors.
Motion by Trustee Bruce Greenlee, second by Trustee Angie Serafini to adopt Proclamation 23-346.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> The Board approved Mayor Schore's request to move agenda item 7 A. ahead in the meeting.
7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair - moved ahead
Action, Resolution, Information: A. RESOLUTION NO. 23-1510 - A Resolution Appointing Ulysses Hudson as Planning Commission & Zoning Board of Appeals Member
> Mayor Schore introduced Ulysses Hudson who has been selected as a member of the Planning Commission & Zoning Board of Appeals. Chairman Mark Argyelan gave a brief background on Mr. Hudson's credentials and welcomed him to the Planning Commission & Zoning Board of Appeals group.
Motion by Trustee Angie Serafini, second by Trustee Randy King to read Resolution 23-1511 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Angie Serafini, second by Trustee Jeff Keast to adopt Resolution 23-1511.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
3. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS - None
4. BIDS AND QUOTES - None
5. CORRESPONDENCE - None
6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair - Absent - Trustee Bruce Greenlee filled in
Action, Accounts Payable: A. Finance Committee - Consideration of the January 17, 2023 Accounts Payable
Motion by Trustee Bruce Greenlee, second by Trustee Randy King to approve payment of the general and special fund bill list as presented.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance, Information: B. ORDINANCE NO. 23-2374 - An Ordinance Calling for a Referendum to Implement Non-Home Rule Retailers' Occupation Tax, Non-Home Rule Municipal Service Occupation Tax and Non-Home Rule Municipal Use Tax for Expenditure for Property Tax Relief or for Expenditure on Public Infrastructure or Both, as well as for the Purpose of Supporting Municipal Operations (FIRST READING)
> Following the first reading by Clerk Simeur, Administrator Mike Van Mill gave an overview of said Ordinance. This is a referendum that we would like to put on the April 4, 2023 ballot asking the residents of the Village to add a 1% sales tax to certain items. If the referendum passes, the village would put together a program rebating the municipal portion of property taxes for homeowners. This referendum failed at the last election in November, we found that residents need to be educated further as to what the relief this sales tax increase will do to their property tax bill.
Motion by Trustee Bruce Greenlee, second by Trustee Jeff Keast to suspend the rules and have a second reading on Ordinance 23-2374 tonight.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Randy King to have a second reading on Ordinance 23-2374 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to adopt Ordinance 23-2374.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance, Information: C. ORDINANCE NO. 23-2375 - An Ordinance Approving and Ratifying Change Order #1 to Bourbonnais Village Green Johnson Downs Job #22183 (FIRST READING)
> Following the first reading by Clerk Simeur, Assistant Administrator Laurie Cyr gave an overview of said Ordinance. This is Change order #1 for the Village Green Campus which has to do with a 911 fiber optic line that was discovered that wasn't in the plans. It will need to be relocated from the cell tower to the administration building where the main network server is located.
Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to suspend the rules and have a second reading on Ordinance 23-2375 tonight.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to have a second reading on Ordinance 23-2375 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Jeff Keast to adopt Ordinance 23-2375.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance, Information: D. ORDINANCE NO. 23-2376 - An Ordinance Approving and Ratifying Change Order #2 to Bourbonnais Village Green Johnson Downs Job #22183 (FIRST READING)
> Following the first reading by Clerk Simeur, Assistant Administrator Laurie Cyr gave an overview of said Ordinance. This is Change order #2 for the Village Green Campus to relocate the Aqua water line behind the Village Green campus.
Motion by Trustee Bruce Greenlee, second by Trustee Randy King to suspend the rules and have a second reading on Ordinance 23-2376 tonight.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to have a second reading on Ordinance 23-2376 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Motion by Trustee Bruce Greenlee, second by Trustee Randy King to adopt Ordinance 23-2376.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell
Abstain: Trustee Angie Serafini
7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair
Action, Resolution, Information: A. RESOLUTION NO. 23-1510 - A Resolution Appointing Ulysses Hudson as Planning Commission & Zoning Board of Appeals Member
> Moved up in the meeting.
Action, Resolution, Information: B. RESOLUTION NO. 23-1512 - A Resolution Authorizing the Acceptance and Approval of a Contract Between the Village of Bourbonnais and the Fraternal Order of Police Lodge No. 64 Patrol Unit for the Period of May 1, 2022 through April 30, 2025
Motion by Trustee Angie Serafini, second by Trustee Randy King to read Resolution 23-1512 by title only.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Attorney Dunn gave an overview of said Resolution. This will approve modifications to the contract between the Village and the Fraternal Order of Police Patrol Unit. We've come to an agreement with the bargaining unit and their Attorney, in regards to modifications to terms regarding health insurance, clothing allowance, adding the Juneteenth holiday, changes to holiday comp time, and includes raises of 4%, 3% and 3% over the next 3 years.
Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to adopt Resolution 23-1512.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: C. Administration Committee
> Trustee Serafini stated we are still collecting raffle baskets from area businesses for the Chocolate Tour event occurring on Saturday, February 4, 2023.
> Trustee Serafini offers her sympathy and condolences to the family of Brian Casino.
8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair
Action, Resolution, Information: A. RESOLUTION NO. 23-1509 - A Resolution of the Village of Bourbonnais in Support of Tax Increment Financing
Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to read Resolution 23-1509.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Mr. Van Mill gave an overview of said Resolution. The Illinois Municipal League reached out to Municipalities under their membership requesting support for TIF districts on an ongoing basis. The State legislature likes to review this and tweak them. IML has been a very effective advocate for the Village and all others in the State in regards to holding tight the policies for economic development. TIF is the only tool we have to help foster and grow business in the community, and we are requesting the TIF stays the way it is.
Motion by Trustee Jeff Keast, second by Trustee Randy King to adopt Resolution 23-1509.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair
Information: A. Police Committee
> Trustee Greenlee asked Chief Phelps to explain the new bi-weekly reporting system to the Board. It is a new and very comprehensive and extensive layout compared to the old system, and it gives a better picture of what's going on, with every shift.
> The Annual Police report for 2022 will be presented soon to the Board.
10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair
Action, Resolution, Information: A. RESOLUTION NO. 23-1511 - A Resolution for Supplemental Costs to Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Using Rebuild Illinois Funds for Career Center Road Culvert Improvements
Motion by Trustee Randy King, second by Trustee Jack Littrell to read Resolution 23-1511.
Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Ms. Cyr gave an overview of said Resolution. There was an increase in costs to the construction of the Career Center Road box culvert replacement project. The village used Rebuild funds to make up the difference in that increase in costs, so a supplemental Resolution is required to use these additional funds.
Motion by Trustee Randy King, second by Trustee Jack Littrell to adopt Resolution 23-1511.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: B. Public Works Committee
> Trustee King doesn't have a Public Works report tonight.
> Christmas trees have been picked up from parks at least two times so far.
11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair
Information: A. Utility Committee
> Trustee Littrell reported he clarified with Republic Services the garbage pickup is on schedule.
> Trustee Littrell reported the overdue sewer fees have decreased significantly through the collection process by the Finance department.
12. COMMITTEE MEETING SET
Committee Meeting Set: A. Set Committee Meetings - Calendars
Finance Committee meeting to be held on February 1, 2023 at 4:00 PM
13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None
14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - None
15. VILLAGE PRESIDENT'S REPORT - Paul Schore
Action, Resolution, Information: A. PROCLAMATION NO. 23-346 - A Proclamation Honoring Brett Bukowski on his Retirement
> Moved up in the meeting.
Information: B. Mayor Updates
> Mayor Schore gave an explanation of billing issues with Republic Services.
16. NEW BUSINESS - None
17. OLD BUSINESS - None
18. PUBLIC COMMENTS - None
19. EXECUTIVE SESSION - Not applicable.
20. ADJOURNMENT
Action, Procedural: A. Adjournment Time
Motion by Trustee Jack Littrell, second by Trustee Randy King to adjourn the Regular Board meeting at 6:03 PM.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
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