Village of Bourbonnais Finance Committee met Aug. 16.
Here are the minutes provided by the committee:
1. Meeting Opening
Meeting called to order at 4:00 PM by Trustee Rick Fischer
Discussion: A. Roll Call - Trustee Rick Fischer
Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Mike Van Mill, Finance Director Tara Latz, Chief Jim Phelps, Public Works Superintendent Terry Memenga, Interim Assistant Public Works Superintendent Frank Triveline, Engineer Mike Gingerich (arrived 4:14 PM) and Admin Assistant Margie Beach. Absent: Trustee Angie Serafini (arrived 4:20 PM).
2. Review and Approve Committee Minutes
Action, Minutes: A. Finance Committee Minutes from August 2, 2023
Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to approve the Finance Committee minutes from August 2, 2023 as presented.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell
3. Bill Lists
Accounts Payable: A. General Fund
> Questions on invoices and payments were discussed and answered by Mrs. Latz and Mr. Memenga.
The General fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on August 21, 2023.
Accounts Payable: B. Special Fund
The Special fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on August 21, 2023.
4. Other Business
Discussion: A. Electrical Aggregation Presentation from Nimec
> Mrs. Latz introduced Adam Hoover from Nimec to give a presentation on the Municipal Aggregation program. It is the bulk purchasing of electricity on behalf of residents, and their goal is to lower resident's electricity rates. Two options were explained that the Village could enroll in (on Board Docs). Mrs. Latz is recommending Option 2 - Fixed Rate Program to offer to residents with a guaranteed savings for at least 6 months. Mr. Hoover stated the savings on an average household would be $20-$40. Then beyond the 6-month period it is likely that savings will continue as the ComEd rate is expected to rise in June next year. There is a 12 month commitment from the Village to lock in the rate, residents do have the option to opt in or opt out at any time. Village residents are automatically enrolled in the program at no cost, but they do have the choice to opt out by responding to the mailing.
> If approved letters would go out in mid-October to the residents so the program can begin in November or December.
Finance Committee agrees to move forward with this contract with Nimec and have legislation created for the August 21, 2023 Regular Board meeting.
Discussion: B. ICC Conference Expenses for Approval
> Mrs. Latz explained Paul Hafner is requesting to attend the ICC National Code Conference in St. Louis, MO for 4 days, October 8-11, 2023.
Finance Committee agrees to move forward approving the conference expenses and have legislation created for the August 21, 2023 Regular Board meeting.
Engineer Mike Gingerich arrived at 4:14 PM.
Discussion: C. Good Shepherd Manor Donation Request
> Mrs. Latz stated a donation request was received from Good Shepherd Manor for their 32nd Annual Fall festival. Finance Committee agrees to deny this request at this time.
Discussion: D. Boy Scout Troop Donation Request
> Mayor Schore stated a donation request was received from Boy Scout Troop 361 to purchase a new trailer that was demolished by a tree due to a storm.
Finance Committee agrees to deny this request at this time.
Trustee Angie Serafini arrived at 4:20 PM.
Discussion: E. PSI Development Agreement
> Mr. Van Mill provided a hard copy of a draft Development Agreement with PSI for a TIF incentive. This agreement was discussed by Attorney Dunn and Admin staff to create the outline and terms of the agreement.
> Asking the Board to review this agreement and will discuss at the next Finance meeting.
Discussion: F. BESD #53 Walking Path Maintenance Agreement
> Mrs. Latz stated the construction of a walking path near Liberty School has been verbally agreed to with the Bourbonnais Elementary School District. An Easement Agreement (on Board Docs) will be reviewed by Attorney Dunn regarding liability and maintenance before legislation will be created.
> Mayor Schore stated he met yesterday with the School Board President, and she questioned how soon this could be completed? Mr. Memenga stated he will need to order a survey, once that is completed they will move forward and is predicting by the end of October.
Discussion: G. Restaurant Liquor License Requests
> Mrs. Latz reminded the Board this was discussed previously at an Administration Committee meeting that two restaurants are requesting a Class A liquor license.
> Discussion was had among the Board in regard to creating these two new liquor licenses for restaurants. Finance Committee agrees to move forward and provide a liquor license application to these two restaurants.
Discussion: H. M&J Underground Update
> Attorney Dunn gave an update on M&J Underground legal cases. Both cases are moving forward to the appellate court on August 23, 2023 in the 21st judicial circuit. There is a possibility it will be consolidated into one case.
5. Old Business - None
6. New Business
Discussion: A.
> Attorney Dunn stated Dish Network has requested to put an antenna on the Village's cell tower now that they are finished with all their mergers. Dish Network is offering an additional $500/month to put another antenna on the existing cell tower. They do not want to enter into a separate agreement, but would like to amend the agreement that we have with Verizon that is already on the tower.
> Mayor Schore and the Board are requesting that the height will not be extended.
Finance Committee agrees to have Attorney Dunn reply that the Village is willing to allow this additional antenna for $500/month, and have legislation created for a later date.
7. Public Comments - None
8. Executive Session - Not applicable.
9. Adjournment and Time
Action, Procedural: A. Adjournment & Time
Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to adjourn the Finance Meeting at 4:41 PM. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell and Trustee Angie Serafini
https://go.boarddocs.com/il/vobil/Board.nsf/files/CV5RSD6F60BA/$file/2023-08-16%20Finance%20Meeting%20Minutes%20for%20Approval.pdf