Village of Bourbonnais Board of Trustees met Sept. 5.
Here are the minutes provided by the board:
1. CALL TO ORDER
Meeting called to order at 5:30 PM by Village President Paul Schore
Procedural: A. Pledge of Allegiance led by Patrolman Edward Doyle
Procedural: B. Roll Call - Village Clerk Brian Simeur
Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe and Attorney Patrick Dunn. Absent: Administrator Michael Van Mill
2. APPROVAL OF MINUTES
Action, Minutes: A. Regular Board Meeting Minutes from August 21, 2023
Motion by Trustee Rick Fischer, second by Trustee Jack Littrell to approve the Regular Board Meeting Minutes from August 21, 2023.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
3. CORRESPONDENCE - None
4. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS - None
5. BIDS AND QUOTES - None
6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair
Action, Accounts Payable: A. Finance Committee - Consideration of the September 5, 2023 Accounts Payable
Motion by Trustee Rick Fischer, second by Trustee Randy King to approve the general and special fund bill list as presented.
Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. ORDINANCE NO. 23-2411 - An Ordinance Authorizing and Approving Contracting with Xtraice for a Synthetic Ice Rink (SECOND READING)
Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to read Ordinance 23-2411 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Assistant Administrator Laurie Cyr explained this is to approve a contract with Xtraice to purchase a synthetic ice rink that will be added to the Village's Campus plan at a cost of $131,479.50. We will be using a $50,000 grant received from the Kankakee County Convention & Visitors Bureau for a portion of the cost.
Motion by Trustee Rick Fischer, second by Trustee Jeff Keast to adopt Ordinance 23-2411. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair
Information: A. Administration Committee
> Trustee Serafini gave an update on events:
> Final Movie in the Park will be on Friday, September 8 at dusk (7:00 PM) featuring Super Mario Brothers movie at Keno Park.
> Final Yoga in the Park by Olive Branch Yoga will be on Saturday, September 9 from 8:30 - 9:30 AM at Cavalier de LaSalle Park.
> Subscribe and tune-in to Kankakee Podcast featuring Mayor Schore, available on Apply, Spotify, Google and You Tube episode #112 with Jake LaMore.
8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair
Action, Ordinance: A. ORDINANCE NO. 23-2409 - An Ordinance Amending Section 36-10-6 Zoning District Use Table and Creating a New Section 36-10-1(j) Banquet Facilities with Catering Staff Special Use Permits in the R-1 and R-7 Requirements in the Bourbonnais Zoning Code (SECOND READING)
Motion by Trustee Jeff Keast, second by Trustee Randy King to read Ordinance 23-2409 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Ms. Cyr explained this is amending the Zoning Use table to have catering staff as a special use permit in an R-1 and R-7. The special criteria control the size of the property, hours of operation, garbage, bathroom facilities, parking, etc.
Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to adopt Ordinance 23-2409. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Action, Ordinance: B. ORDINANCE NO. 23-2412 - An Ordinance Approving an Agreement for Professional Services from Kimley-Horn Concerning a Master Plan for Riverfront Park (FIRST READING)
> Following the first reading by Clerk Simeur, Ms. Cyr explained we would like to hire Kimley-Horn for their services to create a Master Plan for Riverfront Par, which is located along the Kankakee River. Looking at improving existing amenities along with creating new ones to make it ADA accessible with a fishing pier, etc.
Information: C. C&ED Committee
> Trustee Keast gave an update from the building department:
> We have 724 total issued permits YTD compared to 605 last year at the same time.
> Current valuations are a little over $30M compared to just under $10M last year.
9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair
> Trustee Greenlee welcomed Patrolman Doyle to the department.
> Lateral Officer applications are available on-line.
10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair
Action, Resolution: A. RESOLUTION NO. 23-1547 - A Resolution of the Village of Bourbonnais Adopting the 2023 Kankakee County Multi-Jurisdiction Natural Hazards Mitigation Plan
Motion by Trustee Randy King, second by Trustee Jeff Keast to read Resolution 23-1547 by title only. Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
> Following the reading by Clerk Simeur, Trustee King explained this is recognizing that Kankakee County has a multi-jurisdictional natural hazards mitigation plan in place that the Village of Bourbonnais will be part of once we pass this Resolution.
Motion by Trustee Randy King, second by Trustee Bruce Greenlee to adopt Resolution 23-1547. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
Information: B. Public Works Committee
> Superintendent Terry Memenga spoke on highlights from the Public Works International Conference - 16 countries represented, and 3,200 members of the PW Association were present.
> Mr. Memenga gave an update on Public Works projects:
> Hazardous sidewalk replacements for residents are almost finished. They completed 25+ addresses so far, and they will be creating a sidewalk plan for next year.
> Layout work has started for the Patriot Way at Liberty School sidewalk project.
> KVCC continues with the MFT project, and they should be done by the end of the week.
> Route 102 project continues, and they are resetting the manhole frames currently during the daytime hours. They should be striping soon and completed in two weeks.
11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair
> Trustee Littrell stated due to the Labor Day Holiday, garbage will be picked up a day late by Republic Services.
> Village of Bourbonnais has ended the discount to residents for garbage services utilizing ARPA funds these last two years. Republic Services will be sending out letters explaining the new garbage rate increase.
12. COMMITTEE MEETING SET
Committee Meeting Set: A. Set Committee Meetings - Calendars
> Finance Committee meeting set for Wednesday, September 13, 2023 at 4:00 PM
> Administration Committee meeting set for Wednesday, September 13, 2023 at 4:30 PM
13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None
14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - None
15. VILLAGE PRESIDENT'S REPORT - Paul Schore
Information: A. Mayor Updates
> The Board of Police & Fire Commissioners are accepting applications for the position of Lateral Entry Police Officers. Per contract the new hire who completes the required field training and a 12-month probationary period will receive a $2,000 stipend. Requirements to apply can be found on the Village's website.
> The Village had the recent pleasure of having Lucas from St. Paul's Lutheran school as "Mayor for the Day". Thank you to all of those who assisted with Lucas' day at the Village.
16. NEW BUSINESS - None
17. OLD BUSINESS - None
18. PUBLIC COMMENTS
> Resident Jan St. John who lives in Briarcliff addressed the Board. Mrs. St. John read a letter from her family and neighbors who live on Briarcliff Lane between Guildford Drive and Exeter Turn in regard to the speeding that occurs in this area. They are requesting the Village to make some type of change to slow traffic down.
> Another resident from Briarcliff stated his concerns of speeding cars and the safety of families in the area who are walking and riding their bikes area near the walking path.
19. EXECUTIVE SESSION - Not applicable.
20. ADJOURNMENT
Action, Procedural: A. Adjournment Time
Motion by Trustee Jack Littrell, second by Trustee Jeff Keast to adjourn the Regular Board meeting at 5:57 PM. Final Resolution: Motion Carried
Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini
https://go.boarddocs.com/il/vobil/Board.nsf/files/CVLHWR49601B/$file/2023-09-05%20Regular%20Board%20Mintues%20for%20Approval.pdf
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