Kankakee Times

Village of Bourbonnais Board of Trustees met Jan. 16.

Here are the minutes provided by the board:

Meeting called to order at 5:30 PM by Village President Paul Schore

1. CALL TO ORDER

Procedural: A. Pledge of Allegiance led by Treasurer Ron Riebe

Procedural: B. Roll Call - Village Deputy Clerk Margie Beach

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn and Administrator Michael Van Mill. Absent Trustee Rick Fischer and Village Clerk Brian Simeur

2. APPROVAL OF MINUTES

Action, Minutes: A. Regular Board Meeting Minutes from January 3, 2024

Motion by Trustee Jeff Keast, second by Trustee Randy King to approve the Regular Board Meeting Minutes from January 3, 2024, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. CORRESPONDENCE - None

4. REPORTS FROM COMMISSIONS AND ADVISORY BOARDS - None

5. BIDS AND QUOTES - None

6. FINANCE COMMITTEE - Trustee Rick Fischer, Chair - Absent - Trustee Bruce Greenlee filled in.

Action, Accounts Payable: A. Finance Committee - Consideration of the January 16, 2024 Accounts Payable

Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to approve the general and special fund bill list, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Ordinance: A. ORDINANCE NO. 24-2433 - An Ordinance Approving and Ratifying a Request for Change Order #11 to the Bourbonnais Village Green (FIRST READING)

> Following the first reading by Deputy Clerk Beach, Mr. Van Mill explained Change Order #11 is for the Village Green which includes 5 items. These are characterized by fiber optics conflicts, modification to the storm water installation, storm sewer installation on Stratford Drive, and the repair of an existing water line that was damaged as a result of Com Ed's subcontractors doing work to remove the overhead lines (which should be reimbursed). The total cost of this change order is $72,582, *Note with all 11 change orders thus far, we are at 2.69% of the entire project.

Action, Resolution: B. RESOLUTION NO. 24-1553 - A Resolution Approving an Intergovernmental Agreement Between the Village of Bourbonnais and the County of Kankakee for the Purpose of Applying for and Administering a Line-Item Appropriation from the Illinois Department of Commerce and Economic Opportunities for Constructing Pickleball Courts

Motion by Trustee Bruce Greenlee, second by Trustee Jeff Keast to read Resolution 24-1553 by title only. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

> Following the reading by Deputy Clerk Beach, Finance Director Tara Latz explained this approves an Intergovernmental Agreement with Kankakee County who will be administering a General Infrastructure Improvement Grant through Illinois DCEO. This grant is in the amount of $50,000, which will be used towards the construction for a Pickleball facility at Ed Hayes Park, with construction beginning in the spring.

Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to adopt Resolution 24-1553. Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Resolution: C. RESOLUTION NO. 24-1554 - A Resolution Authorizing Reduction in a Letter of Credit for Bourbonnais Parkway Business Park

Motion by Trustee Bruce Greenlee, second by Trustee Jeff Keast to read Resolution 24-1554 by title only. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

> Following the reading by Deputy Clerk Beach, Mrs. Latz explained this is to reduce the amount of the Letter of Credit held for Jennings Realty who is the developer for the Bourbonnais Business Park, which includes the new Road Ranger that has recently opened. The original Letter of Credit was for $2.1M, that is now being reduced to $234,828 and extended to June 2024. This amount is for the remaining items to be completed which will be done in the spring, since it includes final overlay of asphalt, sidewalks, and landscaping.

Motion by Trustee Bruce Greenlee, second by Trustee Randy King to adopt Resolution 24-1554. Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

7. ADMINISTRATION COMMITTEE - Trustee Angie Serafini, Chair

Action, Resolution: A. RESOLUTION NO. 24–1552 - A Resolution Approving, Travel, Meal, and Lodging Expenses for Detective Neil Fahrow to Attend the Applicant Background Investigations Training January 18- 19, 2024

Motion by Trustee Angie Serafini, second by Trustee Jeff Keast to read Resolution 24-1552 by title only. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to adopt Resolution 24-1552. Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Information: B. Administration Committee

> Trustee Serafini announced the St. Patrick Senior dinner will held on Wednesday, March 13, 2024 at 5:00 PM at the Quality Inn. Tickets are $10 each, and can be purchased in person at the Bourbonnais Township Park District's Recreation Station at 770 E. Franklin Street, Bradley, IL. Registration deadline is March 1, 2024.

8. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE - Trustee Jeff Keast, Chair - None

9. POLICE COMMITTEE - Trustee Bruce Greenlee, Chair

Information: A. Police Committee

> Thank you to the Police Officers for all their extra work this past weekend due to the weather conditions.

10. PUBLIC WORKS COMMITTEE - Trustee Randy King, Chair

Information: A. Public Works Committee

> Public Works Superintendent Terry Memenga gave an update on Public Works projects: > Sidewalks were removed and replaced at 8 residents locations, a total of 400 square feet. > Update on first significant snowfall event over the past 7 days (on Board Docs).

11. UTILITY COMMITTEE - Trustee Jack Littrell, Chair

Information: A. Utility Committee

> Trustee Littrell stated due to the cold weather, Republic Services announced garbage pickup will be delayed this week.

12. COMMITTEE MEETING SET

Committee Meeting Set: A. Set Committee Meetings - Calendars

> Finance Meeting to be held on Wednesday, January 31, 2024 at 4:00 PM.

13. VILLAGE ADMINISTRATOR'S REPORT - Michael Van Mill - None

14. VILLAGE ATTORNEY'S REPORT - Patrick Dunn - None - None

15. VILLAGE PRESIDENT'S REPORT - Paul Schore

Information: A. Mayor Updates

> Thank you to all who attended the Open House to discuss the Riverfront Park Master Plan on Wednesday, January 10, 2024. We had around 50 attendees.

16. NEW BUSINESS - None

17. OLD BUSINESS - None

18. PUBLIC COMMENTS - None

19. EXECUTIVE SESSION - Not applicable.

20. ADJOURNMENT

Action, Procedural: A. Adjournment Time

Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to adjourn the Regular Board meeting at 5:48 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/CZMLNC554F2B/$file/2024-01-16%20Regular%20Board%20Mtg%20Minutes%20for%20Approval.pdf