Kankakee Times

Village of Bourbonnais Finance Committee met April 10.

Here is the agenda provided by the committee:

1. Meeting Opening Meeting called to order at 4:00 PM by Trustee Rick Fischer Procedural:

A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Police Chief Jim Phelps, Public Works Superintendent Terry Memenga, Public Works Assistant Superintendent Frank Triveline, and Admin Assistant Margie Beach.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from March 27, 2024

Motion by Trustee Jeff Keast, second by Trustee Bruce Greenlee to approve the Finance Committee minutes from March 27, 2024, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions were discussed and answered by Mayor Paul Schore, Mrs. Latz, and Mr. Memenga.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, April 15, 2024.

Accounts Payable: B. Special FundThe Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, April 15, 2024.

4. Other Business

Discussion: A. Police Department Training Request

> Mrs. Latz stated Officer Fajdich is requesting to attend the last Police Tactical Rifle class for his Certification program in Champaign on May 20-24, 2024. Finance Committee agrees to allow Officer Fajdich to attend the Police Training Institute, and legislation will be created for the next Regular Board meeting on Monday, April 15, 2024.

Discussion: B. Cleaning & Janitorial Services RFP Update

> Mrs. Latz went over the results from the RFP for Village-wide cleaning and janitorial services that were due on April 3. Mrs. Latz went over the summary of the 4 bidders (on Board Docs). Services were explained for each building and how often they will be cleaned. The new Campus restrooms, green room, and concession stands were included in the RFP as well.> Discussion was had among the Admin and Board members. Reminded the Board this would begin as just a one year contract commitment. References were provided by the bidders, but still need to be called. This will be discussed at an upcoming meeting and a decision will be made at that time.

Discussion: C. Draft FY25 Budget

> Mrs. Latz explained the Draft Budget is available for review (on Board Docs). Provided the general fund budget and they are still working on the other funds that will need to be discussed at the next Finance meeting. The Board was encouraged to see Mrs. Latz with any questions or concerns.

Discussion: D. Administration Summer Hours> Mrs. Latz went over the request for Summer Flex hours for the non-union staff from May 20 - September 6. The schedule entails that an employee will work 8, 9-hour days, 1, 8-hour day and would get one day off over a two-week period (memo on Board Docs). We tried this voluntary pilot summer flex program last year and found it went well, about 8 employees participated.

Finance Committee agrees to move forward with this Summer Flex schedule for the upcoming summer season.

5. Old Business - None

6. New Business

Discussion: A.

> Trustee Fischer requested to change the next Finance meeting to Monday, April 29 since Mr. Van Mill and Mrs. Latz will be at the TIF conference in Springfield on Wednesday, May 1, 2024.Finance Committee agrees with this change of date for the next Finance meeting, and it will be announced at Monday's Regular Board meeting.

7. Public Comments - None

8. Executive Session - Not applicable.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Rick Fischer to adjourn the Finance Meeting at 4:35 PM.Final Resolution: Motion CarriedAye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/Public