Kankakee Times

Village of Bourbonnais Finance Committee met April 30.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King (arrived at 4:07 PM), Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Attorney Patrick Dunn, Administrator Michael Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Assistant Finance Director Holly St. Germaine, Public Works Superintendent Terry Memenga, Interim Chief Dave Anderson, Engineer Mike Gingerich, and Deputy Clerk Margie Beach. Absent: Mayor Paul Schore and Treasurer Ron Riebe

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from April 16, 2025

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to approve the Finance Committee minutes from April 16, 2025, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions were discussed and answered by Mrs. Latz and Mr. Memenga.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, May 5, 2025.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, May 5, 2025.

4. Other Business

Discussion: A. FINAL FY26 Budget Presentation

> Mrs. Latz presented the final FY26 Budget (on Board Docs). One column title "recommended budget" will be changed to "approved budget", they also added a Table of Contents. After this meeting if the Board approves, we plan to move forward with legislation on Monday night's board meeting.

Finance Committee agrees to move forward with this FY26 Budget and legislation will be created for the Regular Board meeting on Monday, May 5, 2025.

> Trustee King arrived at 4:07 PM

Discussion: B. TIF Conference Travel Expenses

> Mrs. Latz stated her and Mr. Van Mill are requesting to attend this annual Illinois TIF and Enterprise Zone Association conference in Springfield May 7-9, 2025. Expenses were presented for registration, lodging and per diem.

Finance Committee agrees to allow Mrs. Latz and Mr. Van Mill to attend this conference, and legislation will be created for the Monday, May 5, 2025 Regular Board meeting.

Discussion: C. MFT Road Program & Rebuild IL Guildford Drive Bid Results

> Mrs. Latz stated we had two projects that went out for bid the past week. One is for the IDOT MFT Road program and the other is the Guildford Drive project utilizing Rebuild IL funds (on Board Docs).

> The low bid was with Gallagher Asphalt Corporation in the amount of $601,577.12 for the MFT HMA and Concrete program

> The low bid for the Guildford Drive project was also with Gallagher Asphalt Corporation in the amount of $135,450.88

> Mr. Memenga went over the projects with the Board in more detail explaining the project scopes.

Finance Committed agrees to move forward with accepting these bids, which we will be approved at the Regular Board meeting on Monday, May 5, 2025.

Discussion: D. IDOT Road Maintenance Agreement Renewal Update

> Mrs. Latz went over the 10-year Agreement between the Village of Bourbonnais and IDOT for maintaining roads that belong to the State, they pay us to maintain the roads with an allotted amount based on the Average Daily Traffic (ADT). The amount did decrease slightly, so the Finance Department reached out to IDOT and asked why. She was told a calculation is done every couple years, and the IDOT Rep stated they will be doing another calculation this year in 2025, and we are hopeful the ADT will go back up, then the allotment will increase. Mrs. Latz believes the decrease is due to all the construction that has been occurring on Armour Road the past couple of years, so there has been less traffic. Even though it is a 10-year agreement, the amount can change each year based on the ADT calculation, a letter is sent in April each year.

Finance Committee agrees to have legislation created approving this 10-year Agreement with IDOT for the next Regular Board meeting on Monday, May 5, 2025.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session - Not applicable

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jeff Keast, second by Trustee Randy King to adjourn the Finance Meeting at 4:18 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/DGAKWT53D90A/$file/2025-04-30%20-%20Finance%20Minutes%20ready%20for%20Approval.pdf