Kankakee Times

Village of Bourbonnais Finance Committee met June 11.

Here are the minutes provided by the committee:

Meeting called to order at 4:00 PM by Trustee Rick Fischer

1. Meeting Opening

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Jeff Keast, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jack Littrell, and Trustee Craig Toepfer. Also in attendance, Administrator Michael Van Mill, Attorney Patrick Dunn (arrived at 4:09 PM) Finance Director Tara Latz, Assistant Finance Director Holly St. Germaine, Interim Chief Police Jason Sztuba, Public Works Superintendent Terry Memenga, Public Works Assistant Superintendent Frank Triveline, Village Engineer Michael Gingerich, Administrative Assistant Nicole Meredith, and Executive Administrative Assistant Jessica Spry. Absent: Trustee Randy King, Trustee Angie Serafini and Treasurer Ron Riebe.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from May 28, 2025

Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to approve the Finance Committee minutes from May 28, 2025 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jack Littrell, and Trustee Craig Toepfer.3. Bill Lists

Accounts Payable: A. General Fund

>Questions were discussed and answered by Mrs. Latz and Mr. Memenga.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, June 16, 2025.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, June 16, 2025.

4. Other Business

Discussion: A. Riverfront Park Master Plan Amendment

>Mrs. Latz explained the amended Riverfront Park Master Plan proposal from Kimley Horn for their professional services. This was previously in motion and then put on hold due to the annexation of the land that was donated next to the park. Kimley Horn made an amendment to this proposal so that it includes the new land incorporated into the plan.

>Administrator Michael Van Mill stated that we do have money in the budget for this, along with receiving a $110,000 grant to go towards the capital expenditures on this property. Demolition on this property has already begun. 

>Trustee Toepfer asked about the total estimate of the park improvements, and it was explained that there is no estimation as of yet since the study would still need to be completed.

>Trustee Littrell asked about the cost on taxpayers for this project. Mr. Van Mil stated that this part is necessary for the process in order to apply for more grants. >Trustees are in favor to move forward with the amendment to the agreement for professional services from Kimley Horn.

Attorney Patrick Dunn arrived at 4:09 PM.

Discussion: B. Grove Rental Policy Discussion

>Mrs. Latz gave a proposal for the rental fee at Children's Safety Center, we are looking at increasing the amount to $150 with a cleaning deposit of $100. The Safety Center has undergone some significant remodeling improvements. The capacity is estimated for around 30 people, and could be utilized for children's birthday parties. Having the Children's Safety Center available for rent will help with the demand of rentals at The Grove's facilities.

>Trustees discussed the request of current rentals and was informed that the pavilion is currently rented every weekend through August.

>Trustees agreed to increase the rental fee for the Children's Safety Center.

>Mrs. Latz informed the Board that we currently don't have a cancellation policy in place for any rental spaces on The Grove. There have been 2 or 3 cancellations over the past month on the day before or day of the party. The Village is having to refund the full amount since there currently isn't a policy in place. Research of surrounding municipalities was done looking at their cancellation policies. A suggestion of a 1 week cancellation notice would be allowed in order to receive their deposit back. Any shorter notice, no deposit would be refunded due to the Village not being able to re-rent on short notice. 

>Mr. Van Mill suggested in the instance of a cancellation, we would have a waiting list of other interested parties to call to fill the available date.

>Trustees discussed the timeframe of the cancellation period and deposits with certain circumstances. The cancellation policy will be reevaluated after the season.

Signage for Private Rental is in the process. This will go up in advance on the day of the event to inform the public that the pavilion has been rented.

Discussion: C. Other

>Mrs. Latz asked the board if they wanted to continue their $250 sponsorship to the BBCHS Football Boosters. A sign would be displayed on the football field fence with the Village's logo.

>Trustees agreed to sponsor a sign at the field for this year.

5. Old Business

Discussion: A. Pond Dredging Discussion

>Mr. Memenga discussed the pond dredging proposal with the silt removal. The depth study has now occurred and a level of 1.7 feet of silt was determined. A discussion was had regarding where material will be disposed of to dry. The original thought was to bring this material to Public Works, but the Brewery Lane site could be a cost savings due to being closer in distance. Experts said there isn't a concern of smell from excavated silt. The material should dry quickly. 

>Mr. Gingrich stated that no EPA permits are needed due to the source of the clean material.

>Trustees discussed if we had any other bids for this project. There is a local company that does specialize in this line of work, it was suggested to get another competitive quote. The current proposal start date would be in August.

6. New Business-None

7. Public Comments-Non

8. Executive Session

Action, Procedural: A. Enter into Executive Session to: (1) discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired as allowed by 5 ILCS 120/2 (c)(5); and (2) to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2 (c)(11).

Motion by Trustee Jack Littrell, second by Trustee Craig Toepfer at 4:40 PM to Enter into Executive Session to: (1) discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired as allowed by 5 ILCS 120/2 (c)(5); and (2) to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2 (c)(11).

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jack Littrell, and Trustee Craig Toepfer.

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Craig Toepfer, second by Trustee Jack Littrell to return to the Finance Committee Meeting at 4:57 PM

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jack Littrell, and Trustee Craig Toepfer.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:58 PM

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jack Littrell, and Trustee Craig Toepfer.

https://go.boarddocs.com/il/vobil/Board.nsf/Public