Kankakee Times

Village of Bourbonnais Finance Committee met July 2.

Here are the minutes provided by the committee:

Meeting called to order at 4:00 PM by Trustee Rick Fischer

1. Meeting Opening

Procedural: A. Roll Call - Trustee Rick Fischer

Members Present: Mayor Jeff Keast, Trustee Rick Fischer, Trustee Randy King, Trustee Angie Serafini (4:01 PM). Also in attendance, Administrator Michael Van Mill, Clerk Chad Meents, Finance Director Tara Latz, Assistant Finance Director Holly St. Germaine, Assistant Public Works Superintendent Frank Triveline, Interim Police Chief Jason Sztuba, and Executive Administrative Assistant Jessica Spry. Absent: Trustee Bruce Greenlee, Trustee Jack Littrell, Trustee Craig Toepfer, Attorney Pat Dunn, and Treasurer Ron Riebe.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from June 11, 2025

Motion by Trustee Randy King, second by Trustee Angie Serafini to approve the Finance Committee minutes from June 11, 2025 as presented.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, and Trustee Angie Serafini.

3. Bill Lists

Accounts Payable: A. General Fund

>Questions were discussed and answered by Assistant Public Works Superintendent Frank Triveline.

Accounts Payable: B. Special Fund

>Questions were discussed and answered by Finance Director Tara Latz.

4. Other Business

Discussion: A. Uplifted Care Family Camp Donation Request

>Finance Committee agrees to decline the sponsorship request at this time.

Discussion: B. Kankakee River Valley Regatta Sponsorship Request

>Finance Committee agrees to a $350 half page sponsorship.

Discussion: C. 2025 IML Conference Expenses

>Mrs. Latz explained the registration, hotel, and parking costs along with the per diem per Village member for the 2025 Illinois Municipal League Conference to be held in Chicago September 18-20, 2025.

>Administrator Michael Van Mill mentioned it may be beneficial to send personnel from HR and Marketing for one day. We will be looking at the scheduled classes to determine if it makes sense to have them attend.

>Finance Committee agrees with the costs and legislation will be created for the upcoming board meeting on July 7, 2025.

Discussion: D. 2025 American Public Works (APWX) Conference Expenses

>Mrs. Latz explained the costs associated with Public Works Superintendent Terry Memenga to attend the 2025 American Public Works Conference in Chicago from August 17-20, 2025.

>Finance Committee agrees with the costs and legislation will be created for the upcoming board meeting on July 7, 2025.

Discussion: E. Contract for Services with Economic Development Resources

>Mr. Van Mill gave an overview of the purchase of the Bon Vivant property. He is meeting with the Career Center on Monday, July 7, 2025 regarding the conditions to annex the property which would allow us to annex the newly purchased Bon Vivant property across Career Center Road. The Village wants to do a single lot TIF for the new development, but if the Career Center wants us to financially participate in a school resource officer, we would need to establish a TIF agreement with them also. The Township Assessor is willing to reduce the EAV of the property due to its stagnant and deserted nature, which will increase the increment generated in the TIF. This contract is for Gene Norber of Economic Development Resources to work on the TIF Agreement for Career Center and the Bon Vivant property, and also overlay a Business District with some sales tax generated through the on-site rentals. The contract will not exceed $45,000 to Gene for both studies of the TIF and Business District. The sooner we get annexation started and the TIF started, the owners can start renovation.

>Finance Committee agrees to move forward with the contract with EDR and legislation will be created for the upcoming board meeting on July 7, 2025.

Discussion: F. FY26 Appropriations Ordinance

>Mrs. Latz gave an overview of the appropriations ordinance exhibits for both revenues and expenditures, and anticipatory spendings for the fiscal year. First reading will be at the board meeting on July 7th, and a Public Hearing will be held on Monday, July 21, 2025 at 5:15 PM in the Municipal Board Room.

Discussion: G. The Grove Change Order

>Mrs. Latz gave an overview of the change order. The changes include: the additional 2" of concrete that was needed to add the water fixtures to the splash pad, a credit due a cheaper product being used to dye the concrete, and 2 additional shade structures that were installed at the splash pad.

>Discussion was had regarding replacing the dead plants and weeds in the landscaping.

>Finance Committee agrees to move forward with the change order and legislation will be created for the upcoming board meeting on July 7, 2025.

Discussion: H. Other

>Mr. Triveline gave an update on the 6000 Rd buckling issue. IDOT doesn't have an answer as to why the road keeps failing. R&R Construction is preparing a quote for repair from curb to curb. Asphalt will be used for the repair rather than concrete in hopes of resolving the issue. IDOT will reimburse us with some cost. An update will be provided at a future committee meeting.

>Mrs. Latz stated we need to update our banking depository Ordinance to reflect the change in bank signers with the new Clerk's name. Mrs. Latz is suggesting to add an additional signer to the rest of the banks. Trustee Fischer suggested Trustee King as the additional signer. An Ordinance will need to be amended and updated.

5. Old Business-None

6. New Business-None

7. Public Comments-None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to (1) discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1) and (2) to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired as allowed by 5 ILCS 120/2 (c)(5).

Enter into Executive Session to (1) discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1) and (2) to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired as allowed by 5 ILCS 120/2 (c)(5).

Motion by Trustee Randy King, second by Trustee Angie Serafini to enter executive session at 4:44 PM. Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, and Trustee Angie Serafini.

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Angie Serafini, second by Trustee Randy King to return to the Finance Meeting at 4:57 PM. Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, and Trustee Angie Serafini.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Angie Serafini, second by Trustee Randy King to adjourn the Finance Meeting at 4:57 PM. Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, and Trustee Angie Serafini.

https://go.boarddocs.com/il/vobil/Board.nsf/files/DJES8C716BA6/$file/2025-07-02Finance%20Minutes%20Ready%20for%20Approval.pdf