Kankakee Times

Village of Bourbonnais Finance Committee met Sept. 10.

Here are the minutes provided by the committee:

Meeting called to order at 4:11 PM by Trustee Rick Fischer

1. Meeting Opening

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Jeff Keast, Trustee Rick Fischer, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer. Also in attendance: Administrator Michael Van Mill, Attorney Patrick Dunn, Clerk Chad Meents, Chief of Police David Morefield, Public Works Superintendent Terry Memenga, Finance Director Tara Latz, Assistant Finance Director Holly St. Germaine, Human Resource Manager Sue Pranskus, and Executive Administrative Assistant Jessica Spry. Absent: Trustee Bruce Greenlee and Trustee Randy King.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from August 27, 2025

Motion by Trustee Craig Toepfer, second by Trustee Angie Serafini to approve the Finance Committee minutes from August 27, 2025, as presented.Final Resolution: Motion CarriedAye: Trustee Rick Fischer, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

3. Bill Lists

Accounts Payable: A. General Fund

> Trustee Fischer asked Public Works Superintendent Terry Memenga about a resident's car window that was damaged. Mr. Memenga stated it occurred when the lawn was getting cut. > Trustee Fischer questioned a request from Sergeant Czako regarding a lease for night vision equipment. Finance Director Tara Latz stated that the Village has a lease for some night vision equipment through the US Military. The only way to acquire this specific piece of equipment was to add it onto the existing lease. Sergeant Czako submitted the request to Police and reimbursed the Village for the added expense. > Trustee Fischer asked about the min/max overage of the Village's liability insurance through the IML Risk Management Association (RMA). Mrs. Latz stated that we currently pay the minimum amount quarterly for coverage. The Village just received the 2022 look-back period overage, which was known and budgeted for. However, the Village also received the 2023 look-back overage bill at the same time. Human Resource Manager Sue Pranskus said it took two years for RMA to go through pending claims to find that we hit our cap and what the overage amount would be. In 2023, the Village hit the cap much faster, which triggered the bill quicker than anticipated. The Village did ask for a grace period on the 2023 bill. Finance department is planning to pay half of the amount now, and the balance in a few months. > Trustee Toepfer clarified that Trustee Greenlee received a new laptop due to it not being touch screen. > The General Fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, September 15, 2025.

Accounts Payable: B. Special Fund> The Special Fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, September 15, 2025.

4. Other Business

Discussion: A. Liberty Lodge Fundraising Event Sponsorship Request

> The Finance Committee agrees to decline at this time.

Discussion: B. Police Department Training Conference Request> Chief Morefield explained two Patrolmen would like to attend the Illinois Tactical Officers Association Conference held in Rosemont, IL on November 23-24-25, 2025. Ms. Latz stated there is money in the Police Training budget. > The Finance Committee agrees to allow the Patrolmen to attend the ITOA Conference and a Resolution will be created for an upcoming Regular Board meeting.

Discussion: C. April 2025/FY25 Operating Results

> Mrs. Latz provided information on the April Operating results for FY2025.

> Revenues and Expenditures were explained in a memo and details were provided by line items for April to end the 2025 fiscal year. (on Board Docs).

> Total Revenue for FY25 budgeting purposes came in at $14,376,012.19.

> Total Expenditures for FY25 came in at $14,035,174.27 (subtracting prior year monies from Campus Bond, GO Bond and ARPA).

> Explanation was given on the total excess of Revenues over Expenditures on an accrual basis of accounting.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees, as allowed by 5 ILCS Ann. 120/2(c)(2).

Motion by Trustee Jack Littrell, second by Trustee Craig Toepfer to enter into Executive Session to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees, as allowed by 5 ILCS Ann. 120/2(c)(2) 4:31 PM.Final Resolution: Motion CarriedAye: Trustee Rick Fischer, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Jack Littrell, second by Trustee Craig Toepfer to exit the Closed Session and return to the Finance Meeting at 4:42 PM.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to adjourn the Finance Meeting at 4:42 PM. Final Resolution: Motion CarriedAye: Trustee Rick Fischer, Trustee Jack Littrell, Trustee Angie Serafini, and Trustee Craig Toepfer.

https://go.boarddocs.com/il/vobil/Board.nsf/files/DLNN335DE5C6/$file/2025-09-10%20Finance%20Min%20Pending%20Approval.pdf