Kankakee Times

The Village of Chebanse board of trustees met Monday, April 18.

Here are the meeting minutes as provided by the Chebanse board of trustees:

VILLAGE OF CHEBANSE

REGULAR MEETING, 7 PM

275 S. OAK ST.

APRIL 18, 2016

President Dubuque called the meeting to order at 7 p.m. and announced the Village would be taping.

Roll Call: Present: Trustees Beherns, LaReau, Mathy, Perzee and Snyder. President Dubuque and Clerk Imhauser

Others: James Smith/Maintenance and Jay Hansen, Fire Chief

The pledge of allegiance was recited.

Regular Minutes: Motion by Trustee Beherns second by Trustee Snyder to accept the regular meeting minutes for April 4, 2016. Vote: 5 yes, 1 absent

Special Meeting Minutes: Motion by Trustee Beherns, second by Trustee Perzee to accept the special meeting minutes for April 11, 2016. Vote: 5 yes, 1 absent

Treasurers Report: Motion by Trustee Perzee, second by Trustee Snyder to accept the Treasurers Report for April 5th to April 18, 2016. Vote: 5 yes, 1 absent

Bill Statement: Motion by Trustee Perzee, second by Trustee Snyder to pay the bills dated April 18,

2016. Vote: 5 yes, 1 absent

President Dubuque asked to move ahead on the agenda to allow Fire Chief Jay Hansen to address the board regarding a sign.

Chief Hansen provided information and a picture of a new L.E.D. marquee sign that the fire department is purchasing at approximately $18,000.00. The sign will be located where a previous tree had been planted in memory of Elwood Winterroth and be placed on a concrete slab with landscape around it. A new tree will be purchased and planted in a nearby area. Board members requested Hansen to contact Dale Prairie/Building Inspector to see if a permit is needed. Hansen advised that use of the sign will be free to the Village and the fire department will be donating their current sign to the Village. Use of the sign for not for profits will be free and a fee schedule for others will be put together. Hansen also asked if the board so chose to donate towards the sign it would be helpful. Their funds are coming from others that have made donations to the fire department. A motion by Trustee Perzee, second by Trustee Beherns to donate $2,000 to Otto Fire Department for the sign.

Vote: 5 yes, 1 absent

Unfinished Business:

Water Storage Tank: President Dubuque advised that he has heard nothing from the IEPA regarding the letter sent to them asking to use funds that would be made to the IEPA for the water storage tank work. Discussion on the financing. Question as to whether we know for sure that General Funds can be used towards this project. Finance Chair, Trustee Beherns advised yes we know that for sure. Suggestion to pay the engineering out of the General fund. Also discussed was discontinuing the wage transfers out of each fund to the General Fund, and grant writing. President Dubuque will contact Ecivis.

Four-Way Stop Sign: President Dubuque advised that he called the school who advised they would be willing to send a letter of support. Nothing has been heard from Clifton or Ashkum.

Sterling Codifiers: No information

Sewer Rates: Board members reviewed the new sewer rates received from KRMA and discussed where the Village is with current rates for sewer usage and debt service. Trustee Beherns suggested increasing the debt service charge by $2.84 per month per household and $.43 per 1,000 ga to KRMA.

A motion by Trustee Perzee, second by Trustee Mathy to increase $2.84 per month per debt service at the same time increase $.43 per 1,000 gallons of sewer to KRMA with an effective date of May 1, 2016. Vote: 5 yes, 1 absent

A motion by Trustee Snyder, second by Trustee Mathy to approve to publish the sewer rate increase with a cap of $300.00. Vote: 5 yes, 1 absent

Sign Ordinance: Tabled

Sidewalk Work/Resolution: Clerk Imhauser provided information on a resolution to cover the sidewalk work in the Village by Cox Concrete in the amount of $11,000.00. A motion by Trustee Beherns, second by Trustee Snyder to approve the resolution for supplemental work on sidewalks for

$11,000.00. Vote: 5 yes, 1 absent

Credit Card Use: Clerk Imhauser reported that she spoke to Web Foot Design about adding a link for the use of the credit card and that is something that can be done by the Clerk and therefore no charge would be made to the Village. A motion by Trustee Mathy, second by Trustee Snyder to proceed with the Govpay.net for credit card for water billing. Vote: 5 yes, 1 absent

Committees: None

Village Officers:

Clerk:

- Advised she received a call from IDOT in Ottawa and have scheduled the audit for calendar

years 2014 and 2015 on June 1, 2016.

- Also received was the approval for Quality Spot Repair from IDOT.

- Patrick Doggett (representing Adam Kinzinger) will be doing mobile office hours here at the

Village Hall on April 27th from 10:30 to 11:30

Maintenance: James Smith reported on people dumping brush/items on the brush pile. Smith is working to reinstall the camera. Information will be placed on the Village sign also. President Dubuque advised he would be reviewing the ordinances regarding dumping on this pile and associated fines, and the subject will be placed on the next agenda to address the purchase of a sign to be posted. Smith is also checking into doing some smoke testing in the Village.

New Business:

Painting/Civic Center: President Dubuque advised that he was approached by Rick Weedon who indicated they have Boy Scouts and their parents that would volunteer to paint the downstairs at the Civic Center in the Boy Scout room, the hallway and bathrooms. A motion by Trustee Perzee, second by Trustee Snyder to purchase paint and supplies out of the Civic Center fund with a cap of $500.00 to paint the basement of the Civic Center and the Boy Scouts to provide the labor. Vote: 5 yes, 1 absent

Communications: President Dubuque read:

- Thank You from Camp 911 for the donation

- Comcast letter with contact information

- Newsletter from Representative Kate Cloonen sponsoring a movement in Springfield to sign

her petition against supporting the Chicago School system

Public Comment: None

A motion by Trustee Perzee, second by Trustee Beherns to go into executive session at 8:10 pm. Vote

5 yes, 1 absent

Upon returning from Executive session at 8:47 pm

A motion by Trustee Mathy, second by Trustee Perzee to adjourn the Regular Meeting of the Board of Trustees for the Village of Chebanse at 8:47 p.m.

Minutes of the April 18, 2016 Regular meeting of the Board of Trustees for the Village of Chebanse respectfully submitted by Clerk Trudie Imhauser.

__________Trudie Imhauser____________________ Signed ____5-2-16__________Date