Kankakee Times

Bourbonnais Township Park District Board of Commissioners met Dec. 27.

Here is the minutes provided by the Commissioners:

The November 27, 2017 Board of Commissioners Meeting was called to order by President Delabre at 5:30 pm with the following people present:

Commissioners Present: Kim Bennett, Clark Gregoire, Anthony Settle and Wayne Delabre Brian Hebert arrived at 5:32 P.M.

Appointees Present: Paula Jacobi and Hollice Clark. Dan Borschnack arrived at 5:32 P.M.

Staff Present: Paula Rogers, Mike Crews, Todd Poole and Amy DuMontelle

Visitors Present: Mr. William Hengland David F. Phillips

Pride Recognition: N/A

David F. Phillips with Speer Financial gave a progress report on the bonds and handed out a Statement of Activities (a copy of this report will be filed with these minutes). Mr. Phillips noted that our current rating level is at BBB and the initial response from insurance companies was not favorable however they will be going back with current financial information.

Staff Reports: Executive Director:- Hollice Clark submitted his monthly Executive Director Report (filed with

the November 27, 2017 Board Packet). Along with this report Mr. Clark reported the following: -There is a new Sexual Harassment Law that has been passed. We will be looking at our current policy for revisions needed.

-The Willowhaven Grand Opening has been set for April 21, 2018 -Strategic Planning is going well and continues. -Attended the Legal Symposium along with Deputy Director Winkel. -The Annual Staff Christmas Party will be held Thursday December 7. -Vacation will begin December 11", however this will be a working vacation and if needed, please call, text or email. -Suggestion to cancel the December Committee of The Whole meeting due to the holiday season and not much to be put on the agenda. All agreed

Finance & Personnel - Paula Rogers submitted her monthly report (filed with the November 27, 2017 Board Packet) and reported the following: -Auditor's Draft has been received and was distributed prior to the November 15, 2017 Committee of the Whole meeting. The auditors have obtained an extension for filling the annual report with the state.

-Discussion on the tax levy worksheet, levy amounts have been calculated based on the estimated limit, the estimated EAV increase of 2.44% and the maximum amount allowed without hearing of 4.99%. -Recommendation; to submit the tax levy amount of 4.99% to maximize our chance of capturing any additional revenues entitled to due to increases in EAV not included in our estimates. No levy for IMRF fund, as we have a sufficient fund balance for anticipated expenses for the next fiscal year. And that we levy the maximum allowable for the Audit and Paving & Lighting Funds with reduced amount levied for the Police and Museum Funds.

Bennett asked about installing an ADA restroom at WH, Executive Director Clark said that he would be happy to look into this type of project.

Exploration Station - Sarah Winkel submitted an update based on a monthly report from Brittaney Beck, for the Exploration Station which is included in the November 27, 2017 Board Packet. Executive Director Clark told the board that Frosty Express ticket purchases are going well. We were at 355 sold this morning.

Recreation - Sarah Winkel submitted her monthly Recreation Department Report. This report has been filed with the November 27, 2017 Board Packet.

Executive Director Clark reported

-basketball sign-ups are currently at 240 and still going -the January to April Brochure is currently at the printers

Diamond Point-Mike Crews submitted his monthly Diamond Point Park Report. This report has been filed with the November 27, 2017 Board Packet. Highlights include: -The Lighting Project has not started yet -Helping Todd plant trees as weather permits at Willowhaven (WH) as weather permits along with fertilizing the grass at WH

Parks & Grounds-Todd Poole submitted a monthly Parks and Grounds Report. This report has been filed with the November 27, 2017 Board Packet.

-Clean-up from Turkey Trot is complete

-Plows and salt are ready to go -Do to safety concerns, our horse Smoky has gone back to Bertrand's as he did not adjust well to his new environment and was very temperamental. Bertrand's have said that they will work with ԱS

-We have two Ag students working with us

Ad Hoc Committee Reports: Special Recreation: no minutes were submitted

Living History: no minutes were submitted

Consent Agenda: A motion was made by Gregoire to approve the consent agenda. Seconded by Settle.

Roll call: Bennett-Aye, Gregoire-Aye, Hebert - Abstained, Settle-Aye; Delabre-Aye. Motion carried. - Approval of minutes for Regular Board Meeting- October 23, 2017

Unfinished Business: Discussion on the proposed Concession, Special Events & Rental Manager position. Some of the concerns/comments raised were as follows: -rentals average 1600 hours annually and concessions average 600 hours -If it was decided to hire the proposed position as part-time, much of the work would fall back to Nicole -(Delabre) concerns that after putting a large amount of money into the Willowhaven (WH) improvements we need to give WH as much of a shot as possible. The proposed position will allow Nicole to focus more clearly on WH -(Hebert) new position is not needed as the work only constitutes a 9/10 month job -(Bennett) would like to see a plan written for two part-time people instead of the proposed fulltime

-(Settle) the work at hand is too much for one person and the proposed position is needed.

Settle made a motion to approve the proposed position and begin hiring process of a Concession, Special Events & Rental Manager. Seconded by Gregoire. Roll Call: Bennett - Nay, Gregoire - Aye, Hebert - Nay, Settle - Aye, Delabre- Aye. Motion Carried.

New Business: Finance Director Paula Rogers reviewed the FY2017-18 Tax Levy worksheet with the Board.

After review of the FY2017-18 Tax Levy worksheet Gregoire made a motion to determine the Levy as presented, seconded by Settle. Roll Call: Bennett - Aye, Gregoire - Aye, Hebert Nay, Settle - Aye, Delabre- Aye. Motion Carried.

Settle made a motion to approve Executive Director Clark's request to carry over four vacation days from 2017 to 2018. Seconded by Gregoire. Roll Call: Bennett - Aye, Gregoire - Aye, Hebert - Aye, Settle - Aye, Delabre- Aye. All in Favor, Motion Carried.

Settle made a motion to approve the 2018 Annual Board Meeting Schedule. Seconded by Gregoire. Roll Call: Bennett - Aye, Gregoire - Aye, Hebert - Aye, Settle - Aye, Delabre- Aye. All in Favor, Motion Carried.

Delabre made a motion to approve the proposed changes to the Bourbonnais Township Park District Board Policies. Seconded by Settle. Roll Call: Bennett - Aye, Gregoire - Aye, HebertAye, Settle - Aye, Delabre- Aye. All in Favor, Motion Carried.

Gregoire made a motion to approve the Financial Audit for FY2016-17. Seconded by Settle. Roll Call: Bennett - Aye, Gregoire - Aye, Hebert - Aye, Settle - Aye, Delabre- Aye. All in Favor, Motion Carried.

Settle made a motion to approve the Board Code of Conduct and Ethics. Seconded by Delabre. Roll Call: Bennett - Aye, Gregoire - Aye, Hebert - Aye, Settle - Aye, Delabre- Aye. All in Favor, Motion Carried.

Gregoire asked about a plan for a Rec building to have in moving forward and setting goals to achieve. Executive Director Clark was asked to look into cost of planning and more specifics on what the district needs or wants will be discussed at the January Committee of the Whole meeting. Recreation Building Plan will be added to that agenda.

Each board member was given a “Code of Conduct for Board Members' and a “Board Member Code of Conduct/Ethics” to sign. All were given back to Executive Director, Clark (a copy of these forms will be filed with these minutes)

Motion to adjourn made by Settle, seconded by Gregoire. All in favor, Motion carried.

http://btpd.org/meetings_agendas_122_385490002.pdf