Kankakee Times

Kankakee County Finance Committee Met April 28.

Here are the minutes provided by the committee:

Members Present

Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

Ms. Polk, Mr. Fairlfield and Mr. Dunnill present by zoom.

Members Absent

Mr. Swanson, Mr. Kinzinger and Mr. Sirois

In Attendance

• Board Members

Larry Kerkstra

Department Heads

Lori Gadbois, Mike Downey, Anita Speckman, Steve McCarty, John Coghlan Media

Present

1. Call to Order

• Roll Call

The meeting was called to order by the Committee Chairman, Mr. Liehr at 9:00 a.m. Quorum present

2. Public Comment

None

3. Presentation

4. Approval of Minutes: March 24, 2021

Mr. Long made a motion to approve the minutes, and Mr. Payton seconded it. Motion carried with a voice vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

5. Finance Department – Steve McCarty

• Miscellaneous Financial Reports & Discussion

Mr. McCarty reviewed the reports with the Committee. There were no questions or comments from the committee.

• Cash Flow Update

Mr. McCarty reviewed and discussed cash flow with the committee. Mr. McCarty advised the committee that this is the difficult time of year with cash flow and going into May is another month without tax revenue.

Mr. McCarty continued to give perspective to the committee regarding the cash flow and the anticipation of funding relief from covid. There will be more details to follow regarding that.

Mr. McCarty added that as discussions take place regarding the covid money, he wanted the committee to keep the general fund in mind.

Mr. Fetherling asked when the money is expected from the covid relief.

Mr. Wheeler advised that it is coming in 2 separate payments. It will automatically be deposited into the county’s account. The board will be notified as details come out.

• Claims Recommended/Not Recommended for Approval

Mr. McCarty reviewed the claims with the committee.

Mr. Liehr stated that there was discussion about one of these claims at the Criminal Justice Committee.

Mr. Payton made a motion to combine and approve and Mr. Fetherling seconded it. Motion carried with a roll call vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

• Monthly Claims Report

Mr. McCarty reviewed and discussed the monthly claims with the committee

Mr. Polk made a motion to approve, and Mr. Long seconded it. Motion carried with a roll call vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

• IMRF 2022 Estimated Rates

Mr. McCarty stated that the IMRF contribution rate is included in the committee’s packet. This is good news and update information.

There were no questions or comments from the committee.

• Update to the County’s Fiscal Policy and Procedures

Mr. McCarty advised there was an internal audit completed for grant funding. Although the funding was a small amount, they do double check everything. Mr. McCarty stated that there was one issue on the contract and leases, they wanted to add the person authorized to sign the contracts. Mr. McCarty advised that would be the Chairman, as authorized by the full county board. The language was updated and a copy was presented to the committee. There was also an addition to HIPAA requirements and contract handling.

Mr. Hunter asked how much the grant was.

Mr. McCarty stated that it was $10,000.

Mr. Wheeler stated that the policy in the packet is the old one and the language would be approved.

Ms. Webber made a motion to approve the language changes after review by the State’s Attorney’s Office, and Ms. Parker seconded it.

Mr. Liehr stated that the completed policy will be included at the full county board.

Motion carried with a voice vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

• Creation of the American Rescue Plan Fund and FY21 Budget Amendment for the new fund

Mr. McCarty stated this is necessary to create a fund number for the rescue plan funds, which would be 095. The monies would go into this fund and then expenditures would be taken from this fund.

Mr. Hunter made a motion to approve, and Mr. Long seconded it.

Mr. Liehr stated that this requires a 2/3 vote.

Mr. Wheeler stated that if it was done any other way, it would require budget amendments every time with a 2/3 vote.

Mr. McCarty stated that he felt this would be the cleanest way, but something could change in the future.

Motion carried with a roll call vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

Mr. McCarty advised that SKDO will be here next month for the year-end report.

6.Treasurer’s Office – Nick Africano

Mr. Africano was not present.

• County Treasurer’s Report – March 2021

• County Collector’s Report – March 2021

• Monthly Resolutions for May 2021

Mr. Hess made a motion to combine and approve, and Ms. Parker seconded it. Motion carried with a voice vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

7. Sheriff’s Department – Mike Downey

• Monthly Update

Sheriff Downey reviewed the monthly report will the committee.

• Body Cam Purchase Recommendation for Approval

Sheriff Downey stated that he has included information in the committee packet for the quotes received for body worn cameras. Getac provided a quote for everything at $317,646 and that included a $19,200 annual storage cost, as well as redacting software. The annual storage cost will have to be paid every year going forward.

Sheriff stated that these cameras will provide protection for our officers. Also, once cameras are mandatory, the cost may be increased. Sheriff stated that he has had conversations with other counties that used Getac and he is confident with the services that Getac can provide.

Mr. Hunter made a motion to approve and not to exceed $317,646, and Ms. Parker seconded it. Mr. Wheeler asked about the 3-year warranty on equipment.

Sheriff Downey confirmed and advised that new cameras are provided after 25 months. Mr. Wheeler asked if there were upgrades for operating support.

Sheriff Downey advised that Getac will work with our IT department for updating support.

The county could receive a grant for the cameras only and he will update the committee as it goes forward. The grant requires the dollar amount before the grant is approved.

A portion of the cost could possibly be paid from the tort fund.

Motion carried with a roll call vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

Mr. McCarty asked about the first payment schedule and if we would receive the grant before the equipment.

Sheriff stated that the billing wouldn’t take place for some time, possibly July or August.

8. Auditor’s Office

• Q1 Report for FY21

Mr. Hess stated that he would make a motion to put the report on file, but the political statements must be removed.

Mr. Hess made a motion to file the report after political comments are removed, and Mr. Fetherling seconded it. Motion carried with a voice vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

9. Other Business

None

10. Old Business/New Business

• Declaring Equipment as Surplus – Coroner’s Office

Mr. Cavender stated that he wanted to declare a 2012 Ford Escape as surplus, they have replaced the vehicle with a 2021 Ford Explorer through a state bid. The old Escape will be used as a trade to offset the cost.

Mr. Fairfield made a motion to approve, and Mr. Long seconded it. Motion carried with a roll call vote of 13 ayes and 0 nays. Voting aye were: Mr. Liehr, Mr. Hess, Ms. Polk, Ms. Webber, Mr. Payton, Ms. Parker, Mr. Fairfield, Mr. Fetherling, Mr. Dunnill, Mr. Miller, Mr. Long, Mr. Hunter and Mr. Wheeler

11. Adjournment

Mr. Hess made a motion to adjourn the meeting at 9:51 a.m., and Mr. Fetherling seconded it. Meeting was adjourned.

https://www.k3county.net/files/committees/finance_42821.pdf