Kankakee Times

Village of Bourbonnais Finance Committee met May 15.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Finance Director Tara Latz, Deputy Chief Dave Anderson, Public Works Superintendent Terry Memenga, and Public Works Assistant Superintendent Frank Triveline. Absent: Trustee Jack Littrell

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from April 29, 2024

Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to approve the Finance Committee minutes from April 29, 2024, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions were discussed and answered by Finance Director Tara Latz and Superintendent Terry Memenga.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, May 20, 2024.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, May 20, 2024.

4. Other Business

Discussion: A. BBCHS Football Sponsorship Request

> Mrs. Latz stated we received the annual request for sponsorship from BBCHS football to advertise on their football field fence for $250, using the banner from the past.

Finance Committee agrees to sponsor BBCHS football booster's request for $250.

Discussion: B. 44th Annual Olivet Open Golf Outing Sponsorship Request

> Mrs. Latz stated we received a request from Olivet Nazarene University to sponsor their annual golf outing fundraiser.

Finance Committee declines to sponsor Olivet Nazarene University's golf sponsorship request at this time.

Discussion: C. Good Shepherd Manor Annual Golf Outing Sponsorship Request

> Mrs. Latz stated we received a request from Good Shepherd Manor to sponsor their annual golf outing fundraiser. Finance Committee declines to sponsor the Good Shepherd Manor's golf fundraiser at this time.

Discussion: D. 2024 MFT Road Program Bid Results

> Mrs. Latz stated bids were received and opened from 2 contractors for the 2024 MFT Road Program (on Board Docs). Gallagher Asphalt Corporation came in with the lowest bid which was less than the Engineer's estimate.

MG2A suggests going with Gallagher Asphalt at a cost of $537,915.81. Mayor Schore requested a map be available for the Board meeting showing all the areas that will be improved.

Finance Committee agrees to accept the low bid from Gallagher Asphalt Corporation, create legislation and approve at the next Regular Board meeting on May 20, 2024.

Discussion: E. FY25 Budget Review & Approval

> Mrs. Latz went over the FY25 budget regarding the General Fund, total budgeted revenues $13,726,655 (on Board Docs).

>Mrs. Latz discussed the General Fund line item expenditures per department, noting we made some changes and added a Fleet department for organizational purposes for all vehicles owned or leased in the Village, total budget expenditures $13,554,234. This leaves a surplus of $172,421.

> Added back in a Sewer Fund budget for the Aqua and KRMA transactions that are sewer related, separated out at the recommendation of the auditors to have it's own area to show the pass through of funds.

> Mrs. Latz also provided the budgets for the other special funds which includes Motor Fuel Tax, Debt Service, our two TIFs, Business District, and the newest this year which is the Community Campus Fund. Mrs. Latz stated we have left a contingency amount just in case it is needed.

Finance Committee agrees to move forward by creating legislation on the next Regular Board Meeting on May 20, 2024 approving this internal budget.

5. Old Business

Discussion: A. 2024 Kankakee River Valley Regatta Sponsorship Request

> Mrs. Latz stated this was discussed at the last Finance meeting. Kankakee River Valley Regatta is requesting sponsorship for their boat races event that will be held on Labor Day weekend.

> Discussion was had amongst the Board regarding sponsorship for a half page advertisement in the Special Race program.

Finance Committee agrees to sponsor a half page ad at the cost of $350 in the Kankakee River Valley Regatta Special Race program.

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss the purchase or lease of real property for the use of public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired Section 2 of the Act as allowed by 5 ILCS 120/2 (c)(5); and to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2(c)(1) .

Motion by Trustee Randy King, second by Trustee Angie Serafini and to enter into executive session to discuss the purchase or lease of real property for the use of public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired Section 2 of the Act as allowed by 5 ILCS 120/2(c)(5); and to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body as allowed by 5 ILCS 120/2 (c)(1) at 4:23 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Angie Serafini

C. Return to the Finance Meeting

Motion by Trustee Jeff Keast, second by Trustee Bruce Greenlee to exit the Closed Session and return to the Finance Meeting at 5:35 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Angie Serafini

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jeff Keast, second by Trustee Bruce Greenlee to adjourn the Finance Meeting at 5:36 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/D5HMUT5C7E26/$file/2024-05-15%20Finance%20Mtg.%20Minutes%20for%20Approval.pdf