Kankakee Times

Village of Bourbonnais Finance Committee met Aug. 14.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:12 PM by Trustee Rick Fischer

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Michael Van Mill, Finance Director Tara Latz, HR Manager Sue Pranskus, Chief Jim Phelps, Public Works Superintendent Terry Memenga, Public Works Assistant Superintendent Frank Triveline, Asst. Finance Director Holly St. Germaine and Admin Assistant Margie Beach

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from July 31, 2024

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to approve the Finance Committee minutes from July 31, 2024, as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions were discussed and answered by Finance Director Tara Latz regarding the bill list.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, August 19, 2024.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, August 19, 2024.

4. Other Business

Discussion: A. May/June 2024 Operating Results

Mrs. Latz provided information on the May and June Operating results for FY2025. Property tax monies are not included yet as the first disbursement came in July.

> Revenues and Expenditures were explained in a memo and details were provided by line items for the two months into the fiscal year (on Board Docs).

> Total Revenue for FY25 budget purposes for the first 2 months is $779,252.61

> Total Expenditures for 2 months $1,805,344.93 (less prior year monies from Campus Bond, GO Bond and ARPA).

> Explanation was given on the total excess of Expenditures over Revenues on an accrual basis of accounting. Reminder funds were received in May and June for State tax revenues ($1.2M) that pertain to last fiscal year, and do not appear on this report.

> Mrs. Latz explained we have a new Fund 02 which is for Campus Operations because we wanted to track the campus going forward outside of the General Fund. Currently events have been free, eventually our goal is the campus to pay for itself in the future.

Discussion: B. Bourbonnais Elementary PTA Annual Fall Festival Sponsorship Request

> Mrs. Latz explained we received a request from Bourbonnais Elementary PTA for sponsorship for their Fall Fest on October 4, 2024. We've donated to other events at the school, but haven't donated to this particular event in the past.

Finance Committee agrees to possibly have a booth at the Fest, but we will need to discuss with the School Resources Officer and Marketing Department about manning this booth with giveaways.

Discussion: C. Red Gala Sponsorship Request

> Mrs. Latz explained this request is to support the Fire Departments in the area, which is similar to the Blue Gala for the Police Departments last year where we did purchase a table for 8 people. Also noted that this is the same day when the IML conference ends on Saturday, September 21 that evening.

Finance Committee agrees to discuss at the next Finance Meeting regarding the purchase of a table or a donation for the Red Gala.

Discussion: D. Marcotte Park Fence Update

> Mr. Memenga gave an update about the old cedar fence on the south side of Marcotte Park. He has spoken to 4 of the residents so far, who have said they are in favor of change and grateful the Village will help offset $1,500 towards the cost of a new fence.

> The issue that has come up with residents is they do not want to put the fence on their property because they will lose two feet on their property where some have landscaping that would have to be moved.

> Discussion was had with the Board and Staff about this fence issue due to complications of the location on Village property. Mr. Van Mill requested to go out in the field with Mr. Memenga before any decisions will be made.

Finance Committee decided to table this fence discussion for an upcoming meeting.

5. Old Business

Discussion: A. Kankakee County Board Request for River Gauge Cooperative

> Mayor Schore explained the County is asking if we will have any involvement with the River Gauge cooperative 10-year project that was discussed previously. The River Gauge identifies monitoring river conditions on a local level in real time. Currently there isn't one in operation, and stated they are looking at having to replace the gauge annually.

Finance Committee agrees to not make a commitment until more information is available.

6. New Business - None

7. Public Comments - None

8. Executive Session - Not applicable

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Angie Serafini to adjourn the Finance Meeting at 4:52 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/D8DULN7C99B8/$file/2024-08-14%20Finance%20Minutes%20for%20Approval.pdf