Kankakee Times

The Village of Wheeling board of trustees met at 6:30 p.m. Monday, July 18.

Here are the meeting minutes as provided by the Village of Wheeling board of trustees:

--- 'PUBLIC NOTICE IN ACCORDANCE WITH THE APPLICABLE STATUTES OF THE STATE OF ILLINOIS AND ORDINANCES OF THE VILLAGE OF WHEELING, NOTICE IS HEREBY GIVEN THAT THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WHEELING WILL BE HELD ON MONDAY, JULY 18, 2016 AT 6:30 P.M. IN THE BOARD ROOM, WHEELING VILLAGE HALL, 2 COMMUNITY BOULEVARD, WHEELING, ILLINOIS VILLAGE PRESIDENT DEAN S. ARGIRIS PRESIDING DURING WHICH MEETING IT IS ANTICIPATED THERE WILL BE DISCUSSION AND CONSIDERATION OF AND, IF SO DETERMINED, ACTION UPON THE MATTERS CONTAINED IN THE FOLLOWING: 

1. CALL TO ORDER 

2. PLEDGE OF ALLEGIANCE 

3. ROLL CALL FOR ATTENDANCE 

4. APPROVAL OF MINUTES 

Regular Meeting of June 6, 2016 

Regular Meeting of June 20, 2016 

5. CHANGES TO THE AGENDA 

6. PROCLAMATIONS, CONGRATULATORY RESOLUTIONS AND AWARDS 

7. APPOINTMENTS AND CONFIRMATIONS 

8. ADMINISTRATION OF OATHS 

9. CITIZEN CONCERNS AND COMMENTS 

10. STAFF REPORTS 

11. CONSENT AGENDA - All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items. 

A. Resolution Adopting “Revolving Around Community” as the Official Slogan of the Village of Wheeling 

B. Resolution Authorizing the Village President and Clerk to Execute Third Amendment to the Scavenger Waste Contract with Waste Management Northwest in the Village Of Wheeling 

12. OLD BUSINESS NONE

Page 2 07/18/16 

13. NEW BUSINESS 

All listed items for discussion and possible action

A. Resolution Authorizing the Village Manager to Waive the Fidelity and Surety Bond

Requirements for Wheeling Helping Hands to Conduct an Amusement and Raffle Event

on September 9 and 10, 2016 B. Resolution Authorizing the Execution of an Intergovernmental

Agreement Between the Village of Wheeling and the Metropolitan Water Reclamation

District of Greater Chicago for the Distribution of Rain Barrels C. Ordinance Granting

Special Use-Site Plan Approval for an Adult Day Service Facility for Medtec Healthcare

at 43 W. Dundee Road [Docket No. 2016-9] D. Resolution Awarding Compensatory Storage

Credit to the Illinois Department of Transportation E. Resolution Authorizing Acceptance

of the Suburban Purchasing Cooperative (SPC) Contract to Purchase Gasoline and Diesel

Fuel from the Gas Depot Oil Company of Morton Grove, IL F. Two (2) Resolutions Re:

Holiday Lighting and Decorations 1. Resolution Approving a Three Year Not-to-Exceed

Contract with Holiday Creations for Holiday Lights Installation, Maintenance and

Removal 2. Resolution Waiving Competitive Bidding and Approving a Three Year Not-to-Exceed

Contract with Artistic Holiday Designs, LLC for Streetlight Decorations G. Resolution

Accepting a Proposal from Baxter & Woodman Inc. for Design Engineering Services

for Sidewalk Modifications to the Existing Northgate Parkway Bridge Structure 

14. OFFICIAL COMMUNICATIONS 

15. APPROVAL OF BILLS June 23–July 13, 2016 

16. EXECUTIVE SESSION 

17. ACTION ON EXECUTIVE SESSION ITEMS, IF REQUIRED 18. ADJOURNMENT THIS

MEETING WILL BE TELEVISED ON WHEELING CABLE CHANNELS 17 & 99 IF YOU WOULD LIKE TO

ATTEND A VILLAGE MEETING BUT REQUIRE AN AUXILIARY AID, SUCH AS A SIGN LANGUAGE INTERPRETER,

PLEASE CALL 847-499-9085 AT LEAST 72 HOURS PRIOR TO THE MEETING. VILLAGE OF WHEELING

LEGISLATIVE COVER MEMORANDUM AGENDA ITEM NO(S): #11.A. (To be inserted by Deputy

Clerk) DATE OF BOARD MEETING: July 18, 2016 TITLE OF ITEM SUBMITTED: Resolution

Adopting “Revolving Around Community” as the Official Slogan of the Village of Wheeling

BASIC DESCRIPTION OF ITEM1 : Adopts the winning submission from a Villagewide call

for entries as the new Village slogan in keeping with a goal and a project set forth

in the Village’s 2015–2016 Strategic Plan. BUDGET2 : N/A BIDDING3 : N/A EXHIBIT(S)

ATTACHED: Memorandum, News Release, Resolution SUBMITTED FOR BOARD CONSIDERATION:

VILLAGE MANAGER 1 The purpose of the proposed item and a description of same. If

the issue is site specific, such as an annexation or road improvement, a map must

be attached to the memorandum. 2 If applicable, provide all budgetary considerations

as follows: is the item covered in the current budget; fund(s) the item is to be

charged to; expenses per fund(s) and total cost; and necessary transfer(s) or supplemental

appropriation(s). 3 If applicable, describe the bidding process and results for

purchases and contracts. If applicable, state whether or not any particular city,

state or federal program was considered AGENDA:LEGISCOVER.MEM MEMORANDUM TO: Village

President, Clerk and Board of Trustees FROM: Jon A. Sfondilis, Village Manager DATE:

July 14, 2016 SUBJECT: Village Slogan ___ _______ EXECUTIVE SUMMARY At the June

27 special meeting, the Board of Trustees selected “Revolving Around Community”

as the new slogan for the Village of Wheeling. On July 18, the Board will formally

adopt the slogan through passage of the attached resolution, thus completing one

of the projects identified in the Village’s 2015–2016 Strategic Plan. As part of

Wheeling’s strategic planning process, the Village Board identified the need to

update the community’s slogan “A Community of Choice.” During discussion at the

June 27 special meeting, the Board concurred on “Revolving Around Community” as

the new slogan. In order to create a meaningful phrase that is representative of

the Village as a whole, the Board directed Village staff to enlist the input of

the Wheeling community whom the slogan is meant to speak for. The Village initiated

an extensive social media campaign that invited the public to submit ideas for consideration;

this outreach yielded 134 unique entries. To briefly review staff’s recommendations

prior to the June 27 discussion: a good slogan fuses promise with perception. It

emphasizes brand identity and reputation, and is rooted in reality. Crafting a Village

slogan presents unique challenges, in that the slogan must capture both the strength

of the business community and the spirit of the residents. It must 1) be short but

memorable, 2) describe or reinforce the essence of the community as a brand, and

3) focus on what sets the community apart. In staff’s assessment, “Revolving Around

Community” effectively meets all these requirements. A copy of the Village’s press

release announcing the Board’s selection is attached. I am available to respond

to any questions or concerns. RESOLUTION NO. 16 - _______ RESOLUTION ADOPTING “REVOLVING

AROUND COMMUNITY” AS THE OFFICIAL SLOGAN OF THE VILLAGE OF WHEELING WHEREAS, a community’s

official slogan is a useful and valuable reflection of its identity, providing a

concise expression of shared aims and values; and WHEREAS, it is appropriate and

advisable for communities to update their slogans periodically to reflect their

growth and evolution and to help refocus and inspire the enthusiasm of their residents

and other stakeholders; and WHEREAS, on December 15, 2014, the Board of Trustees

of the Village of Wheeling adopted the 2015–2016 Strategic Plan for the Village,

which included a goal of developing a comprehensive municipal marketing strategy;

and WHEREAS, among the projects that the Board of Trustees directed Village staff

to undertake in furtherance of this goal was to initiate a community-wide contest

to update the Village slogan; and WHEREAS, in April 2015 the Village put out a call

for suggestions regarding an updated Village slogan and received 134 entries from

residents, business owners, and other members of the Wheeling community; and WHEREAS,

in consultation with Village staff, the Board of Trustees has carefully evaluated

the proposed slogans to identify the entry that best reflects the full breadth of

the Wheeling community in a manner uniquely representative of Wheeling; and WHEREAS,

the Board of Trustees has selected the anonymously-submitted phrase “Revolving Around

Community” as the slogan that best captures Wheeling at this moment in its history

and articulates the values that will guide it toward a bright and prosperous future;

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE

OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, that “Revolving Around

Community” is hereby adopted at the official slogan of the Village of Wheeling;

and BE IT FURTHER RESOLVED THAT the Village Manager is hereby directed to begin

including the slogan in Village publications and other printed materials whenever

appropriate. Trustee moved, seconded by Trustee that Resolution No. 16 - be adopted.

President Argiris Trustee Lang Trustee Brady Trustee Papantos Trustee Krueger Trustee

Vito Trustee Vogel 2 Adopted this ______ day of ________, 2016 by the President

and Board of Trustees of the Village of Wheeling, Illinois. Dean S. Argiris Village

President ATTEST: Elaine E. Simpson Village Clerk 2 COMMUNITY BOULEVARD • WHEELING,

ILLINOIS 60090 (847) 459-2600 • FAX (847) 215-5175 For Immediate Release DATE: June

30, 2016 Wheeling Chooses New Slogan: “Revolving Around Community” Following several

weeks of collecting and weighing public input, the Wheeling Board of Trustees has

selected a new slogan for the Village: “Revolving Around Community.” At Monday night’s

board meeting, Village officials picked the new slogan from among 134 entries sent

in by Wheeling residents and business owners. Updating the slogan was one of the

“Community Image” goals identified in the Village’s 2015–2016 Strategic Plan. “We

were very happy to see the level of interest from the community in the search for

a new slogan, and we really appreciate the creativity and thoughtfulness of the

submissions we received,” Village President Dean Argiris said. “It’s been a great

opportunity for people to show their pride in Wheeling.” “Revolving Around Community”

ultimately emerged as the winner among a field of strong contenders. Wheeling officials

cited the slogan’s simplicity, its suggestion of motion and action, and its implied

emphasis on cooperation between stakeholders as reasons for the pick. “The new slogan

needed to represent everyone who works together to make the community great—residents,

businesses, civic groups, churches, public servants, and cultural organizations—and

do so in a way that’s uniquely Wheeling,” Village Manager Jon Sfondilis said. “The

phrase ‘Revolving Around Community’ accomplishes that with style.” The Board of

Trustees will formally adopt the new slogan by resolution at its next scheduled

meeting on July 18. The new slogan will be phased in gradually on publications and

signage, beginning with the Village’s redesigned website. The website is expected

to be launched in July, fulfilling another goal identified in the Strategic Plan.

“Revolving Around Community” succeeds the Village’s previous slogan, “A Community

of Choice.” Contact: Village Manager Jon Sfondilis (847-499-9090) 366313_1 VILLAGE

OF WHEELING LEGISLATIVE COVER MEMORANDUM AGENDA ITEM NO(S): (To be inserted by Deputy

Clerk) DATE OF BOARD MEETING: July 18, 2016 TITLE OF ITEMS SUBMITTED: A Resolution

Authorizing the Village President and Clerk to Execute Third Amendment Agreement

to the Scavenger Waste Contract With Waste Management in the Village of Wheeling

SUBMITTED BY: James V. Ferolo, Village Attorney BASIC DESCRIPTION OF ITEM: The Resolution

authorizes the Village President and Clerk to sign an amendment to the Scavenger

Waste Contract with Waste Management – Northwest, which regulates hauling residential

waste in the Village, to amend the Recyclable Materials section. EXHIBIT(S) ATTACHED:

Memo, Resolution and Third Amendment to the Scavenger Waste Agreement. RECOMMENDATION:

Submitted for Approval SUBMITTED FOR APPROVAL: Village Manager 366302_1 To: Village

President and Board of Trustees From: James V. Ferolo-Klein, Thorpe and Jenkins

Ltd. Re: Third Amendment to the Scavenger Waste Contract with Waste Management Regarding

Recyclable Materials Date: July 1, 2016 When the Village initially contracted with

Waste Management, Waste Management collected and disposed of the Village’s Recyclable

Materials. The original 2004 Contract provided that Waste Management would sell

the Recyclable Materials and the proceeds from those Recyclable Materials would

be split equally between the Village and Waste Management. In the 2014 Second Extension

Amendment, the Contract was amended to allow the Village to use SWANCC to process

and sell the Village’s Recyclable Materials. SWANCC has been paying the Village

a portion of the proceeds based on the sale of the Recyclable Materials. This Third

Amendment ensures that if the Village decides to no longer use SWANCC to process

its Recyclable Materials, it can direct Waste Management to collect and dispose

its Recyclable Materials and still receive proceeds from the sale of Recyclable

Materials by Waste Management. However, due to the inconsistent market for Recyclable

Materials, rather than splitting the proceeds equally, the Third Amendment provides

that the Village will receive a flat amount from Waste Management each month..

20 N. Wacker Drive, Ste 1660 15010 S. Ravinia Avenue, Ste 10 Chicago, Illinois 60606-2903

Orland Park, Illinois 60462-5353 T 312 984 6400 F 312 984 6444 T 708 349 3888 F

708 349 1506 DD 312 984 6433 j f l @ktjl EXECUTIVE SUMMARY The enclosed Third Amendment

to the Scavenger Waste Contract with Waste Management Northwest (“Waste Management”)

clarifies and reflects the goals of the Village relating to the collection and disposal

of Recyclable Materials at singlefamily homes. 366311_1 RESOLUTION NO. 16-______

A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND CLERK TO EXECUTE THIRD AMENDMENT

TO THE SCAVENGER WASTE CONTRACT WITH WASTE MANAGEMENT NORTHWEST IN THE VILLAGE OF

WHEELING WHEREAS, the Village of Wheeling, Cook and Lake Counties, Illinois is a

home rule unit of local government pursuant to Article 7, Section 6 of the Constitution

of the State of Illinois; and WHEREAS, the Village is authorized pursuant to the

provisions of Section 11-19- 5 of the Illinois Municipal Code (65 ILCS 5/11-19-5)

to provide for the method or methods of collection, transportation and disposal

of municipal waste located within its boundaries and to provide that the method

chosen may be the exclusive method to be used within its boundaries; and WHEREAS,

pursuant to Article 7, Section 6 of the Illinois Constitution, the Village of Wheeling,

Cook and Lake Counties, Illinois is a home rule municipality and is authorized to

enter into contracts for the provision of residential and commercial waste hauling

services and is doing so pursuant to this Resolution; and WHEREAS, in 2004 the Village

entered into residential and commercial waste hauling contracts with Waste Management

Northwest which contracts were extended in 2009 and 2014; and WHEREAS, the Village

and Waste Management Northwest wish to amend the scavenger waste contract, which

regulates residential waste hauling, with respect to the collection and disposal

of Recyclable Materials from single family homes within the Village; and WHEREAS,

the Village President and the Board of Trustees have determined that the Village

and the health, safety and welfare of its residents would be well-served by amending

its scavenger waste contract with Waste Management Northwest; and NOW, THEREFORE,

BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF

WHEELING, COOK AND LAKE COUNTIES, ILLINOIS, that the Village President and Clerk

are authorized to execute the Third Amendment to the Scavenger Waste Contract with

Waste Management Northwest in substantial conformity with the documents attached

hereto as Exhibit A. All final changes are subject to the approval of the Village

Manager. 366311_1 Trustee ______________ moved, seconded by Trustee ______________

that Resolution No. 16-____ be adopted. President Argiris ________ Trustee Brady

________ Trustee Krueger ________ Trustee Vito ________ Trustee Lang ________ Trustee

Papantos ________ Trustee Vogel ________ ADOPTED this _______ day of _______________,

2016, by the Village President and Board of Trustees of the Village of Wheeling,

Illinois. ____________________________________ Dean S. Argiris Village President

ATTEST: ______________________________ Elaine E. Simpson Village Clerk 366311_1

EXHIBIT A THIRD AMENDMENT TO THE SCAVENGER WASTE CONTRACT WITH WASTE MANAGEMENT

NORTHWEST IN THE VILLAGE OF WHEELING THIRD AMENDMENT TO: SCAVENGER WASTE CONTRACT

between Village ofWheeling and WASTE MANAGEMENT - NORTHWEST, A DIVISION OF WASTE

MANAGEMENT OF ILLINOIS, INC. Dated: July _, 2016 367116 1 VILLAGE OF WHEELING LEGISLATIVE

COVER MEMORANDUM AGENDA ITEM NO (S): ________ (To be inserted by Deputy Clerk) DATE

OF BOARD MEETING: July 18, 2016 TITLE OF ITEM SUBMITTED: Resolution Authorizing

the Village Manager to Waive the Fidelity and Surety Bond Requirements for Wheeling

Helping Hands to Conduct an Amusement and Raffle Event on September 9 and 10, 2016

SUBMITTED BY: Andrew Jennings, Director of Community Development BASIC DESCRIPTION

OF ITEM: Request by Wheeling Helping Hands to waive fidelity and surety bonds to

conduct an amusement and raffle event for the pig roast event on September 9 & 10,

2016. BUDGET1 : N/A BIDDING2 : N/A EXHIBIT (S) ATTACHED: Memo, Resolution, Application

for Raffle License. RECOMMENDATION: Approval 1 If applicable, provide all budgetary

considerations as follows: is the item covered in the current budget; fund(s) the

item is to be charged to; expenses per fund(s) and total cost; and necessary transfer(s)

or supplemental appropriation(s). 2 If applicable, describe the bidding process

and results for purchases and contracts. If applicable, state whether or not any

particular city, state or federal program was considered AGENDA: LEGISCOVER.MEM

MEMORANDUM TO: Village President, Clerk and Board of Trustees FROM: Andrew Jennings,

Director of Community Development DATE: July 5, 2016 SUBJECT: Raffle and Amusement

Licenses for Wheeling Helping Hands Wheeling Helping Hands has submitted their applications

to conduct a raffle and pig roast event in Wheeling, pursuant to Municipal Code

Chapters 4.12 and 4.66, which allow an organization to conduct an amusement event

and sales of raffle tickets within Wheeling. They are requesting a waiver of the

associated surety bond requirement as outlined in Chapter 4.12 and the fidelity

bond requirement as outlined in Chapter 4.66. The above organization is relatively

new in its existence; this will be the first year in which they are requesting approval.

However, the pig roast event has taken place at Market Square for quite a few years

and was formerly run by The Burn Camp Association. If you should have any further

questions or concerns, please let me know. ACJ/EM EXECUTIVE SUMMARY Non-for-profit

organization Wheeling Helping Hand is requesting a waiver of the fidelity and surety

bond requirements related to the attached raffle and amusement license applications

for a fundraiser event to be held at Market Square September 9 and 10, 2016. RESOLUTION

NO. 16 - ________ RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO WAIVE THE FIDELITY

AND SURETY BOND REQUIREMENTS FOR WHEELING HELPING HANDS TO CONDUCT AN AMUSEMENT

AND RAFFLE EVENT ON SEPTEMBER 9 AND 10, 2016 WHEREAS, the Wheeling Municipal Code,

Chapter 4.12, “Amusements Generally” requires that organizations secure a license

to conduct an Amusement Event within the Village of Wheeling; and WHEREAS, Ordinance

No. 4419 allows for a request of the waiver of requirements to acquire a cash or

surety bond to conduct an amusement event; and WHEREAS, the Wheeling Municipal Code,

Chapter 4.66, “Raffle Licenses" requires that organizations secure a license to

conduct a Raffle within the Village of Wheeling; and WHEREAS, Ordinance No. 1825

allows for a qualified organization to request a waiver of requirements to acquire

a fidelity bond to conduct a raffle; and WHEREAS, Wheeling Helping Hands has requested

a waiver of the surety and fidelity bond and made proper application for licenses

to conduct an amusement event with raffle on September 9 and 10, 2016; and WHEREAS,

it has been determined that the waiver of the surety and fidelity bonds to conduct

an amusement event and raffle is within the guidelines set forth in Ordinance Nos.

4419 and 1825. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES

OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, that the

Village Manager is hereby authorized to waive the surety and fidelity bond requirements

for the event and raffle to be conducted by Wheeling Helping Hands. Trustee _________________

moved, seconded by Trustee ________________, that Resolution No. 16 - __________

be adopted. President Argiris _________________ Trustee Vito ______________________

Trustee Krueger __________________ Trustee Papantos __________________ Trustee Brady

____________________ Trustee Lang ___________________ Trustee Vogel __________________

APPROVED this, _____________________day of _____________________, 2016 by the President

and Board of Trustees of the Village of Wheeling, Illinois ATTEST: Dean S. Argiris,

Village President ____________________________ Elaine E. Simpson, Village Clerk

VILLAGE OF WHEELING LEGISLATIVE COVER MEMORANDUM AGENDA ITEM NO(S): (To be inserted

by Deputy Clerk) DATE OF BOARD MEETING: July 18, 2016 TITLE OF ITEM SUBMITTED: Resolution

Authorizing the Execution of an Intergovernmental Agreement between the Village

of Wheeling and the Metropolitan Water Reclamation District of Greater Chicago for

the Distribution of Rain Barrels SUBMITTED BY: Mark Janeck, Director of Public Works

BASIC DESCRIPTION OF ITEM1 : A resolution approving an agreement with the Metropolitan

Water Reclamation District of Greater Chicago (MWRD) for the Village to participate

in MWRD’s Rain Barrel Program. The program allows residents to order rain barrels

at no charge until December 31, 2016. BUDGET2 : None BIDDING3 : Not Required EXHIBIT(S)

ATTACHED: Memo, Resolution, IGA with Exhibits RECOMMENDATION: Approval SUBMITTED

FOR BOARD CONSIDERATION: Village Manager 1 The purpose of the proposed item and

a description of same. If the issue is site specific, such as an annexation or road

improvement, a map must be attached to the memorandum. 2 If applicable, provide

all budgetary considerations as follows: is the item covered in the current budget;

fund(s) the item is to be charged to; expenses per fund(s) and total cost; and necessary

transfer(s) or supplemental appropriation(s). 3 If applicable, describe the bidding

process and results for purchases and contracts. If applicable, state whether or

not any particular city, state or federal program was considered AGENDA:LEGISCOVER.MEM

MEMORANDUM TO: Jon A. Sfondilis, Village Manager FROM: Mark Janeck, Director of

Public Works DATE: July 14, 2016 SUBJECT: MWRD Rain Barrel Program EXECUTIVE SUMMARY

Staff recommends approval of an Intergovernmental Agreement (IGA) with the Metropolitan

Water Reclamation District of Greater Chicago (MWRD) to participate in the Rain

Barrel Program. This Agreement will allow residents to order and receive rain barrels

for no charge. The program concludes December 31, 2016. In an ongoing search to

provide residents with alternatives to save money and reduce the strain on governmental

services, Village staff is proposing that Wheeling take part in a rain barrel program

initiated by the MWRD that helps prevent water pollution and conserves water. Rain

barrels capture rainwater that would otherwise be lost to runoff, mainly from roof

downspouts. The barrels reduce the amount of water that travels to storm sewers,

assisting in reducing flooding. Since the rainwater is free of chlorine, lime, and

calcium, it is a better alternative for watering gardens, potted plants and flowers,

and shrubs and trees, as well as washing vehicles or bicycles. Importantly, using

rain barrels can also reduce a resident’s water bill. Once the IGA is executed,

residents can order up to four (4) free rain barrels, delivery included. These barrels

hold 55 gallons and are 36 inches in height, made of durable recycled plastic, and

available in four (4) colors (terra cotta, blue, black, and gray). As part of the

program, the Village is required to promote rain barrel use, accept residential

orders, perform inspections, and complete a follow-up report. Residents are required

to complete an application form through the Village that permits MWRD or its vendor

to deliver the rain barrel(s) onto their property. As of December 31, 2016, MWRD

will return to its prior program of selling rain barrels at a cost. Staff recommends

approving the attached IGA that provides residents an opportunity to order rain

barrels at no charge for the remainder of 2016. With your concurrence, please include

this item on the Monday, July 18, 2016, Board meeting agenda. RESOLUTION NO. 16

- ______ RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT

BETWEEN THE VILLAGE OF WHEELING AND THE METROPOLITAN WATER RECLAMATION DISTRICT

OF GREATER CHICAGO FOR THE DISTRIBUTION OF RAIN BARRELS WHEREAS, the Village of

Wheeling (hereinafter referred to as the “VILLAGE”) is a home rule municipality

pursuant to Section 6(a) of Article VII of the Constitution of the State of Illinois

and is authorized to exercise and perform any function pertaining to its government

and affairs; and WHEREAS, the Metropolitan Water Reclamation District of Greater

Chicago, hereinafter referred to as the “MWRDGC” is a municipal corporation organized

and existing under the laws of the State of Illinois; and WHEREAS, the Village of

Wheeling is located, wholly or partly, within the boundaries of Cook County and

the MWRDGC; and WHEREAS, the MWRDGC’s Board of Commissioners adopted a Rain Barrel

Program designed to encourage greater participation and distribution of rain barrels

to residences throughout its service area; and WHEREAS, Section 10 of Article VII

of the Illinois Constitution and Intergovernmental Cooperation Act and 5 ILCS 220/1

et.seq. allow and encourage intergovernmental cooperation; and WHEREAS, the Village

Board has determined that it is in the best interests of the residents of the Village

of Wheeling to enter into the attached Intergovernmental Agreement for the distribution

of rain barrels. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD

OF TRUSTEES OF THE VILLAGE OF WHEELING, COOK AND LAKE COUNTIES, ILLINOIS that the

Intergovernmental Agreement attached hereto as is hereby approved, and the President

and Clerk of the Village are authorized and directed to execute said Intergovernmental

Agreement substantially in conformance with the attached documents. Trustee _________________

moved, seconded by Trustee_____________________________ that Resolution No. 16 -

_________ be adopted. PASSED this day _____________ day of ________________________,

2016. President Argiris ___________ Trustee Brady ___________ Trustee Krueger ___________

Trustee Vito ___________ Trustee Lang __________ Trustee Papantos ___________ Trustee

Vogel ___________ ADOPTED this ___________ day of ______________________, 2016,

by the President and Board of Trustees of the Village of Wheeling, Illinois. ___________________________

Dean S. Argiris Village President ATTEST: ___________________________ Elaine E.

Simpson Village Clerk VILLAGE OF WHEELING LEGISLATIVE COVER MEMORANDUM AGENDA ITEM

NO(S):________ (To be inserted by Deputy Clerk) DATE OF BOARD MEETING: Monday, July

18, 2016 TITLE OF ITEM SUBMITTED: An Ordinance Granting Special Use-Site Plan Approval

for an Adult Day Service at 43 W. Dundee Road [Docket No. 2016-9]. SUBMITTED BY:

Andrew C. Jennings Director of Community Development BASIC DESCRIPTION OF ITEM1

: The petitioner is requesting special use-site plan approval to establish an adult

day service facility at a vacant bank building in the B-3 Zoning District. BUDGET2

: N/A BIDDING3 : N/A EXHIBIT(S) ATTACHED: Ordinance Staff report Fire Department

memo Draft PC Findings of Fact and Recommendation Photos of existing conditions

Cover letter Response letter Plat of survey Landscape plan Floor plan Photometric

plan RECOMMENDATION: To approve. SUBMITTED FOR BOARD CONSIDERATION: VILLAGE MANAGER

1 The purpose of the proposed item and a description of same. If the issue is site

specific, such as an annexation or road improvement, a map must be attached to the

memorandum. 2 If applicable, provide all budgetary considerations as follows: is

the item covered in the current budget; fund(s) the item is to be charged to; expenses

per fund(s) and total cost; and necessary transfer(s) or supplemental appropriation(s).

3 If applicable, describe the bidding process and results for purchases and contracts.

If applicable, state whether or not any particular city, state or federal program

was considered AGENDA:LEGISCOVER.MEM REQUEST FOR BOARD ACTION TO: Jon Sfondilis

Village Manager FROM: Andrew C. Jennings Director of Community Development DATE:

July 18, 2016 SUBJECT: Docket No. 2016-9 Medtec Healthcare 43 W. Dundee Road Special

Use-Site Plan Approval of an Adult Day Service Facility PROJECT OVERVIEW: The petitioner

is seeking special use-site plan approval to establish an adult day service facility

at 43 W. Dundee Road, which a vacant commercial building in the B-3 General Commercial

and Office District. LOCATION MAP: PLAN COMMISSION RECOMMENDATION At the Plan Commission

hearing on Thursday, June 23, 2016, Commissioner Johnson moved, seconded by Commissioner

Issakoo to recommend approval of Docket No. 2016-9 to grant Special Use-Site Plan

approval under Chapter 19-06 Commercial Districts, Chapter 19-10 Use Regulations,

and Chapter 19-12 Site Plan Approval Requirements, and associated sections, for

an adult day service facility in accordance with the following exhibits submitted

June 15, 2016 (except as noted), by Medtec Healthcare, to be located at 43 W. Dundee

Road, Wheeling, Illinois. ? Cover letter, 3.24.2016 ? Response letter ? Plat of

survey, 3.24.2016 NORTH Request for Board Action Page 2 of 8 RE: Plan Commission

Docket No. 2016-9 ? Landscape plan, ? Floor plan, and ? Photometric plan, 5.31.2016

And with the following conditions of approval: 1. Commercial vans owned by Medtec

should be parked at the rear of the property; 2. Parking for two bicycles shall

be provided; 3. That the light poles shall be painted; 4. That the awnings shall

be replaced by December 1, 2016. If a different material, color, or design is proposed,

the petitioner shall return to the PC for minor site plan and appearance approval.

5. That the sign landscaping shall meet the requirements of the Sign Code upon issuance

of a sign permit for the freestanding sign. 6. The southeast corner of the building

shall be posted as a Fire Lane; 7. The plantings shall be irrigated per Code; 8.

Areas marked on the landscape plan as seeded shall be sodded; and 9. Continue the

foundation plantings west to the sidewalk. On the roll call, the vote was as follows:

AYES: Commissioners Dorband, Issakoo, Johnson, Ruffatto NAYS: Commissioner Powers

ABSENT: Commissioners Sianis and Zangara PRESENT: None ABSTAIN: None There being

four affirmative votes, the motion was approved. GENERAL PROPERTY INFORMATION Applicant

Name: Paul Kolpack, attorney Property Owner: John Kim Common Property Address: Located

on the south side of Dundee, between Wolf Road and Buffalo Creek Neighboring Property

Land Use(s): North: Commercial South: Multi-Family Residential West: Commercial

East: Commercial Comprehensive Plan Designation: Commercial Property size: 26,722

sq. ft. (total lot) 4,500 sq. ft. (building) Existing Use of Property: Vacant Request

for Board Action Page 3 of 8 RE: Plan Commission Docket No. 2016-9 Proposed Use

of Property: Adult day service Existing Property Zoning: B-3 General Commercial

& Office District Previous Zoning Action on Property: 1994-32 Ord. No. 2997, passed

11.07.1994, granted special use-site plan approval for a restaurant (expired). 2006-36

Ord. No. 4152, passed 12.11.2006, granted special use-site plan approval for a drive-thru

bank (expired). DESCRIPTION OF PROPOSAL The petitioner is proposing to establish

an adult day service facility under the Medtec Healthcare & Private Duty Corporation

in a vacant commercial building that was previously used as a restaurant and approved

(but never occupied) as a bank. The proposed facility requires a special use. The

facility will provide social and health related services to elderly people. The

petitioner indicates there will be approximately 10 to 15 clients each day. There

will also be two full-time employees and two volunteers. The facility will be open

Monday through Friday 8AM to 2PM. SITE PLAN REVIEW Scale of Site Plan: 1” = 20”

Proposed General Site Layout: No changes are proposed to the existing site layout.

Floor Plan: The overall floor plan was revised to now include a kitchen. The floor

plan also consists of a large multi-purpose room, meeting rooms, offices, storage

and toilets. Total Number of Parking Spaces: The site plan shows that there are

18 parking stalls located entirely on the subject property. There is also a row

of nine parking spaces that straddles the eastern property line. There is no parking

requirement in the parking table of the Zoning Code for adult day service. Therefore,

the parking requirement is based upon the operations and is approved by the Plan

Commission. The required parking for the most recently approved adult day service,

Center for Seniors at 8900 Capitol Drive, was based upon the number of employees

and bus/van parking. Based upon the low number of expected clients and a maximum

of four employees (including volunteers), it appears that 18 spaces will be adequate.

The petitioner acknowledges that vans will be used to transport clients and that

they will be parked at the rear of the property. The PC added a condition of approval

to the motion that addresses van parking. Bicycle parking: The revised site (landscape)

plan shows a bike rack in a parking stall at the southeast corner of the property.

Staff has observed that an installed bike rack does not meet the Zoning Code. The

petitioner acknowledges that the new bike rack will meet code. The PC added a condition

of approval that parking for two bicycles shall be provided. Site Lighting: A photometric

plan has been provided. In addition to the existing pole lights at the front of

the property and the existing wall packs on the east and south facades, three new

wall packs are proposed for the west façade. It appears that the plan meets the

lighting requirements of the Zoning Code. Per the Plan Commission’s request, the

petitioner indicates that the light Request for Board Action Page 4 of 8 RE: Plan

Commission Docket No. 2016-9 poles will be painted. The PC added a condition of

approval to the motion to address the painting of the poles. Trash enclosure: A

proposed trash enclosure is located at the northeast corner of the property. A detail

has been provided on the landscape plan. Ownership: The subject property is owned

by the applicant. Sidewalks: There is an existing 5-foot sidewalk along the Dundee

Road right-of-way. LANDSCAPING PLAN REVIEW Landscape Plan: A revised landscape plan

was provided to the PC. The plan includes a note that the “grass area will be improved

with adequate soil and seed.” New mulched planting areas are proposed along the

front property line and moving back towards the building. Per the Plan Commission’s

request, foundation plantings have been added to the plan. The landscaped areas

include Anthony Waterer Spirea (flowering shrub), honeysuckle bush (flowering shrub),

boxwoods, coneflowers, Lenten Rose and Skyline Honeylocust trees. At the rear of

the building, two swamp white oak trees and five Anthony Waterer Spirea (flowering

shrub) are proposed. At the June 23rd hearing, the PC added the following conditions

to the motion: ? Areas marked on the landscape plan as seeded shall be sodded; and

? Continue the foundation plantings west to the sidewalk. Landscape Irrigation:

The landscape plan has been revised to include the following note: “the plantings

shall be irrigated per Code.” The PC added a condition of approval that the plantings

shall be irrigated per Code. BUILDING APPEARANCE REVIEW Elevation Plan Review: At

the Plan Commission’s request, the petitioner acknowledges the following: “the awnings

shall be replaced by December 1, 2016. If a different material, color, or design

is proposed, the petitioner shall return to the PC for minor site plan and appearance

approval.” The PC added this condition to the motion for approval. SIGN PLAN RVIEW

Sign Location: An existing monument-style brick sign base appears in the front yard.

No plan is provided for the sign. The petitioner indicates a sign for the base will

be installed by the end of the year. Sign Landscaping: The proposed landscaping

at the base of the sign does not meet the requirements of the Sign Code. The PC

added a condition of approval that the sign landscaping shall meet the requirements

of the Sign Code upon issuance of a sign permit for the freestanding sign. Request

for Board Action Page 5 of 8 RE: Plan Commission Docket No. 2016-9 STANDARDS FOR

SPECIAL USE Following are standards for special use with the petitioner''s responses.

(Staff comments are in bold.) 1. State why the Special Use is necessary for the

public convenience at the proposed location. (Explain how the proposed use will

benefit residents, the neighborhood or the community-at-large.) “Medtec Healthcare

and Private Duty is applying for a business license as a senior center/lounge. We

believe that our senior center will benefit the elderly in the neighborhood and

community. They will come to enjoy social/group activities such as line dancing,

games, educational seminars, and group exercise. Above activities will benefit seniors

physically and mentally.” The proposed use will offer services for seniors throughout

wheeling and nearby communities. 2. State how the special use will not alter the

essential character of the area in which it is to be located. (Explain how the proposed

special use is appropriate for the neighborhood or shopping center and how the overall

character will not be affected by the special use.) “Medtec Healthcare will not

alter the essential character of the area in any ways. Our building was an existing

building which was previously a bank. It’s a single building which can accommodate

enough people and parking will be enough for people coming and going. Medtec senior

center will be appropriate for the neighborhood and will not affect the nearby area.”

Provided the site and building maintenance issues have been addressed, the proposed

use will be complementary to the adjacent commercial uses. 3. State how the location

and size of the Special Use, the nature and intensity of the operation involved

in or conducted in connection with it, the size of the site in relation to it, and

the location of the site with respect to streets giving access to it, will be in

harmony with and will not impede the normal, appropriate, and orderly development

of the district in which it is to be located and the development of surrounding

properties. (Explain how the proposed use will allow the surrounding area to develop

appropriately. Is the use too large for the site? Will it be in a location on the

lot that will cause conflicts with adjacent properties? Does the use create noise,

odor, smoke, or light that will affect other properties?) “The 43 W. Dundee building

is an existing single building that is located where it would not interfere with

traffic on Dundee Road. This building has its own parking stalls and is not adjacent

to any properties. Our building will not create noise, odor, smoke or light. All

activities will be held inside the building. The building space will be enough to

accommodate people in and out on a daily basis. We will operation Monday-Friday

8am to 2pm.” The proposed adult day service will operate in harmony with the developed

parcels in the vicinity and will not impede additional development. Request for

Board Action Page 6 of 8 RE: Plan Commission Docket No. 2016-9 4. State how the

location, nature and height of buildings, walls and fences, and the nature and extent

of the landscaping on the site shall be such that the use will not hinder or discourage

the appropriate development and use of adjacent land and buildings, or will not

impair the value thereof. (Explain how the proposed use will not prevent development

on adjacent properties. Will the proposed use have a negative impact on existing

adjacent land uses?) “The Medtec building existed when purchased, which met the

code previously. The nature of the building including height, walls/fences does

not hinder or discourage adjacent land or buildings in any way. The building does

not have any negative impact on existing adjacent land uses whatsoever.” The existing

landscaping is tired and the lawn is in very poor condition. Some minor maintenance

issues should also be addressed with the building. The Plan Commission has sufficiently

addressed these issues with the petitioner. 5. State how the parking areas will

be of adequate size for the particular use, properly located, and suitably screened

from adjoining residential uses, entrance and exit drives shall be laid out so as

to prevent traffic hazards and nuisances, and the development will not cause traffic

congestion. (Is adequate parking provided? Is parking area visible from adjacent

homes? Are the entrance and exit drives designed for safe access to the site? Will

the special use generate so much traffic as to cause congestion? Will visitors to

the special use access the site through residential streets?) “The 43 W. Dundee

building has 50+ parking stalls which will be more than enough for our business

purpose. Only 10-20 people the most are expected on a daily basis and the attendees

are seniors and will most likely be picked up by our buses. Therefore, not a lot

of parking spaces will be needed. Entrance and exit drives are clear to drivers

and will not create traffic hazards and nuisances. Parking areas are visible from

adjacent homes and safe access is available to the site. We will not cause congestion.

The building is off of a big street so access to our site would not have any issues.”

The petitioner now acknowledges that no buses will be parked onsite. They will park

vans. The Plan Commission has sufficiently addressed these van parking with the

petitioner. 6. State how the property in question cannot yield a reasonable return

if permitted to be used only under the conditions allowed by the regulation in that

zone. (Other than the special use listed in this application, the proposal must

meet all other requirements of the Zoning Code. Note any other exceptions.) “N/A”

The property has remained vacant for over 10 years. Without approval of the proposed

special use, it will likely remain vacant. CONDITIONS FROM PLAN COMMISSION RECOMMENDATION

There are nine conditions of approval associated with the Plan Commission recommendation

for Docket No. 2016-9. The recommendation for Docket No. 2016-9 included the following

conditions of approval, which have been incorporated into the attached special use

ordinance: Request for Board Action Page 7 of 8 RE: Plan Commission Docket No. 2016-9

1. Commercial vans owned by Medtec should be parked at the rear of the property;

2. Parking for two bicycles shall be provided; 3. That the light poles shall be

painted; 4. That the awnings shall be replaced by December 1, 2016. If a different

material, color, or design is proposed, the petitioner shall return to the PC for

minor site plan and appearance approval. 5. That the sign landscaping shall meet

the requirements of the Sign Code upon issuance of a sign permit for the freestanding

sign. 6. The southeast corner of the building shall be posted as a Fire Lane; 7.

The plantings shall be irrigated per Code; 8. Areas marked on the landscape plan

as seeded shall be sodded; and 9. Continue the foundation plantings west to the

sidewalk. MODIFICATIONS FOLLOWING PLAN COMMISSION HEARING The plans have not been

modified following the Plan Commission hearing. STAFF REVIEW Fire Department Review:

The Fire Department has submitted comments dated 6.03.2016. Most comments will be

addressed during permit review. At the Fire Department’s direction, staff has added

a condition of approval to the Plan Commission recommended motion to address the

fire lane. Engineering Division Review: The Engineering Division has reviewed the

submittal and has no comments at this time. Health Division Review: The Health Division

has reviewed the revised plans (including the kitchen) and has the following comments,

which may be addressed at building permit: 1. The ware washing area including the

hand wash sink has been moved to a separate room leaving the warming kitchen room

without a hand wash sink. An additional hand wash sink shall be installed in the

preparation area. 2. Cabinets shall be provided in the kitchen for storage. If not,

a separate storage room will be required. It is suggested that cabinets with counter

space as their work surface be installed. Impact on Adjacent Uses: No significant

impact on adjacent uses is expected. Senior Planner’s Recommendation to the Plan

Commission: Prior to making a motion at the June 23rd hearing, staff recommended

to the Plan Commission review of the following items with the petitioner: ? Discuss

that the landscaping surrounding the freestanding sign does not meet the Sign Code.

and ? Determine if the landscape plan revisions are adequate. Request for Board

Action Page 8 of 8 RE: Plan Commission Docket No. 2016-9 DIRECTOR OF COMMUNITY DEVELOPMENT

RECOMMENDATION Through a series of three Plan Commission hearings held on April

28th, June 9th, and June 23rd, the Plan Commission and petitioner were able to address

numerous concerns initially held by Staff and the Plan Commission. Furthermore,

testimony initially provided at the April 28th hearing regarding the suggestion

that clients would walk between two separate and adjacent facilities (the subject

property and 47 W. Dundee Road) for food service has been sufficiently addressed

by revised plans that include the addition of a kitchen at the subject property.

An Ordinance is attached for the Board’s consideration. ______________________________

Andrew C. Jennings Director of Community Development Attachments: Ordinance (precedes

this report) Findings of Fact and Recommendation (Draft) Fire Department memo Photos

of existing conditions (staff) Cover letter Response letter Plat of survey Landscape

plan Floor plan Photometric plan Docket No. 2016-9 ORDINANCE NO. ___________ AN

ORDINANCE GRANTING SPECIAL USE-SITE PLAN APPROVAL FOR AN ADULT DAY SERVICE FACILITY

FOR MEDTEC HEALTHCARE AT 43 W. DUNDEE ROAD WHEREAS, the Plan Commission of the Village

of Wheeling has held a public hearing, duly noticed, on April 28, 2016, continued

to June 9, 2016, and continued to June 23, 2016, to consider a request for a special

use-site plan approval under Title 19, Zoning, of the Wheeling Municipal Code, Special

Use-Site Plan Approval as required under Chapter 19-04 Commercial Districts, Chapter

19-10 Use Regulations, and Chapter 19-12 Site Plan Approval Requirements, and associated

sections, to establish an adult day service facility at 43 W. Dundee Road, Wheeling,

Illinois, hereinafter legally described and zoned B-3 General Commercial and Office

District; and WHEREAS, the Plan Commission of the Village of Wheeling has reported

its Findings of Fact and Recommendation to the President and Board of Trustees,

with a motion to approve the petitioner’s request, that passed by a vote of 4 ayes,

1 nay, 0 abstaining, and 2 absent; and WHEREAS, the President and Board of Trustees

deem it to be in the best interest of the Village to grant the petitioner''s request,

subject to conditions; NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS:

Section A This Board of Trustees, after considering the Findings of Fact and Recommendation

of the Plan Commission and other matters properly before it, hereby finds: ? That

the special use as requested will not alter the essential character of the area

in which it is to be located; ? That the location and size of the special use, the

nature and intensity of the operation involved in or conducted with it, the size

of the site in relation to it, and the location of the site with respect to streets

giving access to it, will be in harmony with and will not impede the normal, appropriate,

and orderly development of the district in which it is located and the development

of the surrounding properties; ? That the special use requested will not be injurious

to the use and enjoyment of other property in the immediate vicinity for purposes

already permitted nor diminish or impair property values of surrounding properties;

Docket No. 2016-9 2 ? That the parking areas will be of adequate size for the particular

use, properly located, and suitably screened from adjoining residential uses, entrance

and exit drives shall be laid out as to prevent traffic hazards and nuisances; and

? That the special use requested will conform to all applicable regulations and

standards of the zoning district in which it is to be located. Section B A special

use is hereby granted under Title 19, Zoning, of the Wheeling Municipal Code, Chapter

19-10 Use Regulations, Section 19.10.030 Special Uses, in order to establish an

adult day service use in the B-3 General Commercial and Office District, in accordance

with the site plan and appearance approval granted in Section C of this Ordinance,

for an adult day service facility, to be located at 43 W. Dundee Road, Wheeling,

Illinois, hereinafter legally described: LEGAL DESCRIPTION: LOT 2 IN DUNDEE-WOLF

SUBDIVISON OF LOT 3 AND 4 IN LYNCH’S RESBUDIVISON IN WHEELING, IN SECTIONS 1, 2,

11 AND 12, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK

COUNTY, ILLINOIS. (The above described property is commonly known as 43 W. Dundee

Road, Wheeling, Illinois, and is zoned B-3 General Commercial and Office District.)

Section C Site Plan and Appearance Approval is hereby granted under Title 19, Zoning,

of the Wheeling Municipal Code, Chapter 19-12 Site Plan Approval Requirements, with

the site development to be completed substantially in accordance with the following

exhibits, herein attached and made part of, submitted June 15, 2016 (except as noted),

Medtec Healthcare, to be located at 43 W. Dundee Road, Wheeling, Illinois: ? Cover

letter, 3.24.2016 ? Response letter ? Plat of survey, 3.24.2016 ? Landscape plan,

? Floor plan, and ? Photometric plan, 5.31.2016. Section D This Ordinance shall

be in full force and effect from and after its passage and approval, according to

law. Trustee_________________moved, seconded by Trustee______________________, that

Ordinance No. _______be passed, this ______ day of _________________, 2016. Docket

No. 2016-9 3 President Argiris _________________ Trustee Lang _____________________

Trustee Brady ___________________ Trustee Papantos __________________ Trustee Krueger

_________________ Trustee Vito ________________________ Trustee Vogel______________________

__________________________________ Dean S. Argiris Village President ATTEST: ______________________________

Elaine E. Simpson, Village Clerk APPROVED AS TO FORM ONLY: ______________________________

Village Attorney PUBLISHED in pamphlet form this__________day of___________________,

2016, by order of the Corporate Authorities of the Village of Wheeling, Cook and

Lake Counties, Illinois. MEMO – Fire Prevention Bureau TO: Brooke Jones, Village

Planner FROM: Ronald S. Antor, Fire Inspector CC: Andrew Jennings, Director of Community

Development Keith MacIsaac, Fire Chief FPB File DATE: June 3, 2016 SUBJECT: Proposed

Senior Center (Revised Petitioner Submittal) – 43 West Dundee Road - Plans received

for review by the Fire Department, June 1, 2016 The Wheeling Fire Department has

reviewed the submittals received related to the above referenced project and has

the following comments: Site Plan 1. The current submittal does not contain any

changes to the site plan from the plans previously reviewed by the Fire Department.

2. The prior conditions for approval included a provision that the east side of

the building be posted as a “Fire Lane”. Signage has been provided for the “Fire

Lane” in this area. Although currently in compliance, the previously approved condition

of approval should remain as a historical requirement for the property and this

Special Use. Medtec Healthcare & Private Duty Corporation Senior Center For – 43

West Dundee Road – Revision to Previous Submittal to Include a “Warming Kitchen”

1. The current submittal provides for the change of an existing office space in

the Petitioner’s building to a “Warming Kitchen”. 2. All construction related to

the remodeling of the office space into a “Warming Kitchen” will need to comply

with the Village’s Building and Fire Prevention Codes (2012 Editions of the International

Building Code & International Fire Code – with amendments). The current submittal

documents would appear to comply with the sections relating to fire protection requirements

as there are no provisions for cooking shown on the submittal. At this time there

are no other Fire Department comments related to the project as presented in the

documents reviewed. DOCKET NO. 2016-9 FINDINGS OF FACT AND RECOMMENDATION To: Village

President and Board of Trustees From: Wheeling Plan Commission/Sign Code Board of

Appeal Re: Docket No. 2016-9 Medtec Healthcare 43 W. Dundee Road Special Use-Site

Plan Approval for Adult Day Service John Kim, property owner, is seeking Special

Use-Site Plan Approval as required under Title 19, Zoning, of the Wheeling Municipal

Code, Chapter 19-06 Commercial Districts, Chapter 19-10 Use Regulations, Chapter

19-12 Site Plan Approval Requirements, and associated sections, in order to establish

an Adult Day Service at 43 W. Dundee Road, which is zoned B-3 General Commercial

and Office District. Chairman Ruffatto called Docket No. 2016-9 on April 28, 2016.

Present were Commissioners Dorband, Issakoo, Johnson, Powers and Ruffatto. Commissioners

Sianas and Zangara were absent with prior notice. Also present were Brooke Jones,

Senior Planner and Mallory Milluzzi, Village Attorney. Ms. Katherine F. Lambrose,

Attorney, 2454 E. Dempster St., Suite 310, Des Plaines, IL was present and sworn

in. Ms. Lambrose reported that the owner was very excited to expand the business

already operating at the adjacent property at 47 W. Dundee Road. The property was

purchased for this use with no foreseen increase in traffic. She clarified there

would be no bus parking on this parcel. Some buses do service the adjacent property

to drop off and pick up seniors but there will be no parking on this parcel. Ms.

Lambrose reported that Mr. Kim had been a fantastic neighbor and community member

in the Village of Wheeling. He keeps his property well maintained. The owner understands

that food service will not be allowed on the premises. There is a bike rack for

eight bikes, new soil and grass seed and additional trees have been provided on

the revised plans. She reported the maintenance for the glass in the front and for

the rear door has been completed. The sign at the corner of the property for the

fire lane had been completed. Ms. Lambrose reported that Mr. Kim currently runs

the Super Senior Center Adult Day Service located at 47 W. Dundee Road. There are

individuals in the audience who were willing to speak in support of the petition.

They are in need of additional space to keep providing their services and to open

it up to additional people. They provide classes and other services such as providing

community space, having celebrations for the attendees, take field trip, offer educational

seminars, group exercises, dancing and etc. From the audience, Andy from Wheeling

was sworn in and came forward to provide comments. Findings of Fact and DOCKET NO.

2016-9 Recommendation 2 of 13 She explained she was depressed after retiring and

started going to the senior center and started feeling better. Andy stated that

she exercises, dances, learned English and met friends at the center. She enjoys

going and supports the new location. She has attended for one year and is very happy

and feels much better. She has lived in Wheeling for 15 years and feels the center

has changed her life. From the audience, Mr. Young Lee, Wheeling was sworn in and

came forward to provide comments. Mr. Lee has lived in Wheeling for 15 years. He

explained he started going to the senior center after he retired and is now happy.

He enjoys the center and is in support of the center. Commissioner Powers questioned

if they had other similar facilities in the area. Ms. Lambrose confirmed they have

a location next door at 47 W. Dundee but were in need of a lot more space. The new

location would be for overflow space. There is an additional seminar room and activity

room. Commissioner Powers questioned if they were combining the buildings. Ms. Lambrose

confirmed the 47 building next door was already in use and approved. She explained

the 43 building was just acquired for the purpose of providing additional services

and space. Ms. Jones believed the Super Senior Center at 47 W. Dundee was approved

with a cap of no more than 12 occupants and that is the reason it had not come before

the Plan Commission for Special Use approval. Commissioner Powers suggested adding

conditions for no food or buses. Commissioner Powers questioned the trash enclosure

location for this facility. Ms. Lambrose explained it was located at the rear of

the property. He questioned who was currently using the trash enclosure. Ms. Lambrose

explained the property was currently vacant so no one was using it. It would only

be used for this building. Commissioner Powers mentioned the fence was broken and

the enclosure needed repair and the area cleaned up. Ms. Lambrose agreed to fix

the enclosure and clean up the area. Commissioner Powers requested details on the

proposed landscaping. Ms. Lambrose explained the landscaping plan included keeping

several existing trees in the front near the light poles and the addition of two

trees on the side of the property. The grass area will be re-soiled and reseeded.

Commissioner Powers felt the entire landscaping including the parking islands was

in bad shape and needed to be fixed. He walked the property and noticed asphalt

in the grass and wanted to make sure all of it was removed before reseeding. Ms.

Lambrose was in agreement to do whatever re-soiling was necessary to make sure that

the grass has the best chance of surviving and looking nice. Commissioners Powers

mentioned he didn’t see a landscaping plan that showed new plantings. He suggested

removing the front landscaping and moving it by the glass wall. Ms. Lambrose referred

to the two trees on the landscape plan and suggested adding lower shrubs in front

of the glass wall to complement the existing landscaping in front by the sidewalk.

Commissioner Powers questioned if they were keeping the monument sign. Ms. Lambrose

confirmed the monument would remain and they would add a new sign to it in the future

once Findings of Fact and DOCKET NO. 2016-9 Recommendation 3 of 13 the use was approved.

He suggested adding a condition to remove the monument sign if it wasn’t going to

be used. Mr. Lambrose agreed to the proposed condition. Commissioner Powers questioned

if the building was eligible for a façade improvement grant. Ms. Jones confirmed

it wasn’t since it wasn’t located in a TIF district. Commissioner Powers referred

to the parcel designation of commercial in the Comp Plan, he questioned if the proposed

use was consistent with the Comp Plan classification. Ms. Jones agreed the proposed

use was considered commercial. Commissioner Dorband suggested having the seniors

plant and tend to the flowers as a summer project. Ms. Lambrose was open to exploring

the suggestion. Commissioner Dorband questioned if they were planning to irrigate

the area. Ms. Lambrose was in agreement to add irrigation. Commissioner Dorband

mentioned the driveway needed repaving. Ms. Lambrose stated it wasn’t in the original

plan but agreed to add it. She mentioned the owners were very willing to make the

improvements that were recommended since they want to make the building beautiful

so the seniors would want to feel welcome. Commissioner Dorband questioned if there

was enough lighting proposed. Ms. Lambrose confirmed there were no evening programs.

She explained the owner had upgraded the lighting since the original photometric

plan from Ordinance 41.52 that was attached to the Staff Report. The new lights

will provide a total of 120,000 lumens lighting the area and included motion sensors

for security. Commissioner Dorband questioned how they would keep people from 8:00

a.m. to 2:00 p.m. without serving them. Ms. Lambrose explained any of the food service

would be done in the adjacent building. Commissioner Dorband expressed concern for

the people walking between the buildings especially during winter. Ms. Lambrose

explained there were employees and volunteers to assist similar to going on field

trips during the winter months. Commissioner Dorband questioned if they were adding

a bike rack. Ms. Lambrose confirmed that a new double sided bike rack had been installed

next to the handicapped parking space. Commissioner Dorband questioned if the awnings

would remain. Ms. Lambrose explained the existing awnings would be cleaned and remain

on the building. Commissioner Dorband was happy to see the building being used.

In reply to Commissioner Dorband’s question, Ms. Lambrose stated there would be

10-15 people using the facility per day and no more than 12 at the other building.

Commissioner Issakoo thanked the community members who had spoken on behalf of the

Findings of Fact and DOCKET NO. 2016-9 Recommendation 4 of 13 proposed use. He is

proud to be their neighbor. Commissioner Issakoo echoed Commissioner Dorband’s idea

about the flowers. Commissioner Issakoo expressed concern about the rusty pole on

the signage. He questioned if the future sign would cover it. Ms. Lambrose confirmed

it would cover it and any parts that weren’t covered would be sanded and painted.

Commissioner Issakoo was not a favor of the awnings but was in agreement to clean

them. Commissioner Issakoo questioned if there were any future plans for the drive-thru

overhang on the east side of the building. Ms. Lambrose confirmed there were no

plans for the area since it would change the character of the building and would

be a major undertaking. Commissioner Johnson noticed there wasn’t an outdoor area

for the seniors. He suggested in the future maybe removing the driveway and overhang

area and making it an outdoor area with a fence. Ms. Lambrose agreed it was a great

idea. In reply to Commissioner Johnson’s question, Ms. Lambrose confirmed they can

serve food at the 47 W. Dundee building. Commissioner Johnson questioned the difference

between the two buildings. Ms. Lambrose explained the 43 W. Dundee building allows

extra room for other uses. Commissioner Johnson questioned how the business was

funded. From the audience, Ms. Janice Kim, co-owner came forward and was previously

sworn in. She explained they were certified by the Department of Aging for the State

of Illinois. This was part of the Department of Aging’s community program for the

elderly. The funding comes from the State of Illinois and Medicaid. Anyone over

the age of