Kankakee Times

Kankakee Public Library Board of Trustees met June 19.

Here is the minutes provided by the Board:

The meeting of the Kankakee Public Library Board of Trustees began at 5:31 p.m.

Roll Call:

Present: Kent Wade, Ursula Wells, Sheila Donahue-Kramer, Mike Gall, Geraldine Adams, Alia Lockett-Faulkner

Absent: Bruce Conway, Dr. Beth Patrick-Trippel, Bob de Oliveira

Also present were: Stephen Bertrand, Library Director; Allison Beasley, Assistant Director; Korie Haug, Business Manager

Review of Minutes: The May 2018 minutes were reviewed. A motion was made by Ms. Donahue-Kramer to approve the minutes and seconded by Ms. Lockett-Faulkner. The minutes were approved unanimously.

Public Comments: There was no public comment.

Communications: Mr. Bertrand discussed the current stats with the board, stating that the circ stats are down and room rentals are up. The library received a thank you note from District 111 for hosting part of their in-service day. Mr. Bertrand also relayed that the Mayor requested a press release be done for Mr. Wade. The press release has gone out.

Bills and Invoices and Financial Report:

Ursula Wells moved to accept the budget report. Mike Gall seconded and the financial report and the bills and invoices were accepted unanimously. Mr. Bertrand pointed out that there was no payroll bill this month, most likely because it is city sticker time and it’s very busy at City Hall.

Director’s Report: Mr. Bertrand discussed how our room rental income has doubled since hiring Taya Robertson as the room rental coordinator. He mentioned that Cigna may be booking with us to conduct some of their training during the month of September. Mr. Bertrand also informed the board that the money that was approved to use for Zagster was denied by the Community Foundation. That money is only for educational programs. Mr. Bertrand suggested the Zagster be taken out of the Oberlin account. The board was in favor of it. Mr. Bertrand noted that FantasyCon was the most popular it has ever been with 420 attendees and the most amount of vendors the library has had for the event.

Unfinished Business: There was no unfinished business.

New Business: A new room rental document was discussed. Ms. Beasley explained the typical way the library went about room rentals; by filling out a worksheet. She expressed the need for an official contract that renters would receive as well as the information about the refund policy. The refund policy would be a $25 fee for cancellations. Sheila Donahue-Kramer pointed out a part of the contract that needed rewording. The board was in favor of the new contract. Mr. Bertrand also discussed the need and demand to have alcohol in the gallery for certain rentals. He discussed doing research on the need for insurance with this option. The board encouraged the research and agreed that the option could largely impact the amount of gallery rentals. The auditorium technology has fallen behind and Mr. Bertrand asked for approval on moving forward with an update that consisted of converting the room to HDMI and adding new lights. The cost of this project was quoted at $7,000. Sheila Donahue-Kramer moved to approve with Ursula Wells seconding. The motion passed unanimously.

Executive Session:

Executive session was not needed.

There being no additional business, Donahue-Kramer moved to adjourn; Mike Gall seconded. The meeting ended at 6:38

http://www.lions-online.org/minutes.pdf