Kankakee Times

Village of Bourbonnais Finance Committee met Oct. 14.

Here is the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer electronically via Zoom per the Governor's directive.

Procedural: A. Roll Call

Members present: Mayor Paul Schore, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Deputy Chief Dave Anderson, Public Works Director Mike Chamness, Assistant Public Works Director Dave Herberger, Building Commissioner Paul Hafner, Marketing Manager Lindy Casey, Engineer Dave Tyson, and Administrative Assistant Margie Beach. Absent: Trustee Bruce Greenlee and Trustee Randy King.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from September 30, 2020

Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to approve the Finance Committee Minutes from September 30, 2020, as submitted.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Mayor Schore questioned the increase on the electric bill at Slater Field to $567. Will need to contact BB Little League board again about their use of the field. Little League baseball games have been over for a while. If they are using the field for travel baseball, he doesn't believe there is an agreement that the Village would pay the electricity for the field to be used by travel teams. Asking for thoughts from other Board members.

Trustee Randy King arrived at 4:04 PM

> Trustee Fischer agrees with Mayor Schore, if it's a travel team we should just pay our standard electric fee portion and give the Little League Board the bill for the remainder electric usage charge.

> Trustee Keast questioned creating an agreement where the Village just pays a certain amount towards the electric bill for the whole year, and they have to pay the rest of the charges. Mayor Schore isn't sure about that system, because in the months of April through July we are not sure what those electric bills are when Little League teams are playing.

> Trustee Littrell stated maybe they pay the electric bills for certain months, most Little League games are over in July. Also, a lot of the Little League players play travel ball, so they do have extended hours.

> Mayor Schore stated the taxpayers are helping out because it is a Village park for a rec league for kids in the Village. Travel teams get way beyond rec leagues. Suggests having a meeting with the board at Little league, Ms. Latz responded we will reach out and set something up.

> Trustee Littrell questioned the disbursement to Court Street Ford, is this the last payment? Ms. Latz explained it is their last economic incentive payment that was on a 5-year deal, part property tax rebate and part sales tax rebate. We were not to exceed $400,000 at anytime during this agreement, over the 5 years we paid them around $270,000.

> Mayor Schore questioned Deputy Chief Dave Anderson about the $506 rifle site? Mr. Anderson responded it's a sniper rifle for Officer Czako that he uses as being part of the Emergency Response Team. He is declared as one of our snipers for the ERT team.

General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on October 19, 2020.

Accounts Payable: B. Special Fund

> Trustee Fischer stated he noticed we finally received an invoice for the pump we purchased quite a while ago? Ms. Latz responded it was for the Arrowhead lift station that was ordered in 2019, it was just delivered in the spring and are just paying the invoice now, it was quite delayed. A second pump was ordered, but we do not have it yet, so we don't have that bill.

Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on October 19, 2020.

4. Other

Information: A. Approval of Bond Abatement Ordinances

> Ms. Latz explained we usually abate the principal and interest payments on our bonds from our tax levy each year, the Ordinances have been created (on Board Docs). Also, attached you will find information that shows how much this saves the average taxpayer by not having to pay the Village property taxes so that we can pay our bonds, this is effective for the FY2022 Budget. Listed are varying home values and the amount that is saved on resident tax bills.

> Trustee King stated he wishes we could educate the population more about the fact that we are abating this and what it means to them in terms of education, maybe Ms. Casey could do something with this information?

> Trustee Fischer agreed maybe get information out to the media with these reports explaining what the Village is saving the taxpayers on a yearly basis with this abatement.

Finance Committee agrees to submit legislation for a first reading at the next Regular Board meeting, Monday, October 19, 2020.

Information: B. Approval of Amendment to Sergeant's Contract for VEBA

> Ms. Latz explained the Sergeants previously asked the Board to insert the same language in their union contract that is found in the Patrol's contract in regard to a VEBA Account which is a voluntary retirement benefit account. They would transfer a certain amount of their sick time that is on the books once a year, in December.

> The rules state they have to have a certain amount of hours of sick time before they can contribute to it. There is a funding mechanism that Patrol already has in their contract, and the Sergeants want to copy that same language into their contract.

> Attorney Dunn wrote up some proposed language and it has been presented to the Sergeants. We are waiting to hear back from them with their approval to get legislation created. Hoping to have it done by December.

Information: C. Backstop Purchase Request for KENO Park

> Ms. Latz attached a proposal (on Board Docs) from a play ground company for a backstop to be installed at KENO Park. The quote is for $22,300 for material, delivery and installation.

> At a prior Finance meeting, the Board agreed to set aside 15% of our bond proceeds to pay for park improvements over the next couple of years.

> Trustee King questioned if we received any other bids? Ms. Cyr responded Play Illinois is the company we order all of our playground equipment from, they are on the purchase program in which we do not have to put it out for multiple bids.

> Trustee King questioned how does this fit in with the fact that we just recently did a survey from residents on improvements to parks, is this something we are moving forward with and it fits into the plan? Ms. Cyr explained we already had a backstop at KENO park, so this is the replacement of the one that was there, which was in disrepair. It gives us the opportunity to finish the grading there and move the baseball field to the cemetery end of the park area.

> Trustee King questioned when will it be installed. Ms. Cyr explained once approved we will order, and it could take time to get here. Also, the company has to have good weather to pour concrete that will be needed to be put in for the base. Mr. Chamness stated weather permitting, as soon as we get it, we want to move forward and pour concrete. If mother natures allows us, we can move on this project yet this fall and get it done.

> Trustee King asked Mr. Chamness if we are not putting in an infield? Mr. Chamness said that is correct, it will all be just grass and remove the dirt.

Finance Committee agrees to move forward with replacing the old backstop at KENO park by purchasing a new one and having it installed.

Discussion: D. Other

> Ms. Latz stated per a request by the Board to display quarterly bank balances on Village accounts (on Board Docs), this does include August balances on all accounts and CD's.

> Trustee Fischer asked if Treasurer Ron Riebe is in negotiations with banks on the interest rate for a CD that is coming due in October. Mr. Riebe responded it is in process, and we are looking at.40%,.35%, and.45% interest rates that are out there right now.

5. Old Business - None

6. New Business -

Discussion: A.

> Trustee Keast was told there is an issue with a park district dumping at the burn pit located near Acme? Mr. Chamness replied it is in the process of being addressed, and will give the Board an update when things are worked out.

7. Public Comments

Discussion: A. Village Clerk or designee will read complying statements into record if any. - None

Discussion: B. The Village will unmute ZOOM participants so public comment can be made directly by the public. (Participants are required to take turns and be recognized by the President/Chairman prior to making statements). - None

8. Executive Session

Action, Procedural: A. Enter into a Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, as allowed by 5 ILCSA 120/2(c)(1). - Not applicable

9. Adjournment and Time

Action, Procedural: A. Adjournment and Time

Motion by Trustee Randy King, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:26 PM.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, and Trustee Jack Littrell. Not Present at Vote: Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/Public