Kankakee Times

City of Yorkville Public Works Committee met Oct. 19.

Here are the minutes provided by the committee:

In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting.

IN ATTENDANCE:

Committee Members

Chairman Matt Marek/in-person Alderman Joe Plocher/electronic attendance Alderman Ken Koch/in-person Alderman Jason Peterson/electronic attendance

Other City Officials

City Administrator Bart Olson/in-person Assistant City Administrator Erin Willrett/in-person Engineer Brad Sanderson, EEI/in-person Public Works Director Eric Dhuse/in-person Purchasing Manager Shanel Gayle/electronic attendance

Other Guests:

Mark Foster, Kendall County Record/in-person

Nadia Schweisthal, EEI/in-person

The meeting was called to order at 6:00pm by Chairman Matt Marek. He read the Governor's Proclamation regarding the current pandemic and allowance for electronic meeting attendance.

Citizen Comments: None

Previous Meeting Minutes: September 21, 2021

The minutes were approved as presented.

New Business:

1. PW 2021-57 Water Department Reports for February – September 2021 Mr. Dhuse summarized the reports saying there was nothing outstanding in the reports and that there had been a couple watermain breaks. Summer usage was higher on into August and the fall usage was normal. These reports move to City Council for approval on the consent agenda.

2. PW 2021-58 Capital Improvements Summary

Mr. Sanderson introduced Nadia Schweisthal of EEI and said she has direct responsibility for many of the projects for the city and wanted to attend a city meeting. He said some road projects are still underway which should be wrapped up in about 30 days. The Beaver St. project work should begin soon. Alderman Koch asked about the design and engineering for the wells. There will be pump rehab work on well #4 and it should go out to bid soon. The committee was OK with this.

3. PW 2021-59 Quarterly Bond and Letter of Credit Reduction Summary

This is the quarterly report and there were no reductions in the last quarter. The committee was OK with the report.

4. PW 2021-60 2022 Roads to Better Roads – Design Engineering Agreement Mr. Olson said this is the design engineering agreement with EEI for next year's road program. It was discussed at a City Council meeting in September and this will allow the city to go out for bids. It is budgeted and in the amount of $68,068. A super majority vote is needed and staff recommends moving this forward. A construction agreement will come at a later time. The committee was OK with this recommendation.

5. PW 2021-61 Wheel Loader Purchase

This purchase was discussed in March and Mr. Dhuse said there was a price increase of $15,000 since that time. He would like to purchase the extra warranty at $5,600 since the diesel motor is very complicated with electronic sensors, etc. Along with a huge discount, the company offered $22,500 for the city's 2006 wheel loader and Mr. Dhuse said the tires alone are worth $12,000-$16,000. The committee was OK with this purchase.

6. PW 2021-62 Cannonball Trail Improvements – Update

Mr. Sanderson reviewed the background of this project saying a safety memo had been prepared in 2018 describing the crashes and curve issues, while outlining some solutions. He said Cannonball was originally an old farm road and not designed for today's traffic. The matter was discussed with the county and the curve area is controlled with both the city and Bristol Township. The county has developed plans for reconstruction of the curve. The estimate for the improvements is $500,000 which does not include the land acquisition. The county is working on acquisition. County Highway Engineer Mr. Fran Klaas is working with the township and will present an Inter-Governmental Agreement regarding costs and future maintenance responsibilities. That process will likely take 3-4 months and the construction timeline is not known at this time. Mr. Sanderson said the lanes will be widened from 11 feet to 12 feet with the addition of shoulders and the curve will be softened. It was noted no grants are not available and Mr. Olson said funding will need to be determined. The committee was OK with this.

7. PW 2021-63 Gas N Wash Yorkville- Security Release

The city accepted the infrastructure one year ago and all punchlist items are complete. Mr. Sanderson recommended release of the security bond in the amount of $4,728. The committee approved and this moves forward to the consent agenda.

8. PW 2021-64 Meeting Schedule for 2022

Committee members were OK with the proposed schedule.

Old Business: None

Additional Business:

Mr. Olson discussed two items related to the water forum just held regarding the future water supplies for the city. The first is the cost chart which has been updated and will result in a decrease of about $2.00 per household. This will be included in the City Council packet for their upcoming meeting and an EEI rep will review the updates. Secondly, Alderman Funkhouser had requested an updated decision matrix to allow for a quantitative scoring system to rate some of the factors such as cost, sustainability, risk, water quality, governance, etc. Staff will send a spreadsheet to the Aldermen to allow for rating of those items.

There was no further business and the meeting adjourned at 6:24pm.

https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4312