Kankakee Times

Village of Bourbonnais Finance Committee met Feb. 1.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer

Discussion: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, and Trustee Jack Littrell, Also in attendance, Treasurer Ron Riebe, Administrator Mike Van Mill, Assistant Administrator Laurie Cyr, Finance Director Tara Latz, Chief Jim Phelps, Public Works Superintendent Terry Memenga, Public Works Assistant Superintendent Dave Herberger, and Admin Assistant Margie Beach. Absent: Trustee Randy King, Trustee Angie Serafini (arrived at 4:11), and Attorney Patrick Dunn.

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from January 11, 2023

Motion by Trustee Jack Littrell, second by Trustee Bruce Greenlee to approve the Finance Committee minutes from January 11, 2023 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, and Trustee Jack Littrell

3. Bill Lists

Accounts Payable: A. General Fund

> Trustee Greenlee questioned the legal fees? Mrs. Latz replied they will be discussed in Executive Session.

> Trustee Keast questioned the insurance claim for Police Department? Chief Phelps stated it was the sump pump failure that flooded the evidence room and ruined the flooring.

The General fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on February 6, 2023.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on February 6, 2023.

4. Other Business

Discussion: A. Building Department Training Requests

> Mrs. Latz went over the two requests for training for Eric Cyr regarding Residential Code Plan review on February 27 & 28, and IL Accessibility Code class on May 31 and June 1 both in Elgin IL through the Building & Fire Code Academy.

Finance Committee agreed to move forward with this training, and have legislation created for the next Regular Board meeting on Monday, February 6, 2023.

Discussion: B. PW & PD Vehicle Updates

> Mr. Memenga gave an update on vehicles we put on order last year. He called Rush Truck Center to check on the order for two snow plow trucks, no build dates have been released yet, which means they will not be in until next year - 2024.

> Mrs. Latz stated we plan to use ARPA funds which need to be allocated by December 2024, and have until December 2026 to pay for the vehicles.

> Chief Phelps gave a vehicle update on squad cars stating they are still on the factory que list. They were told they do not have a build date due to material shortage on our remaining squad car order. Planning for next fiscal year budget, so we may want to add another year of warranty on the existing cars, but need to do it sooner than later to keep costs down with less mileage for the warranty.

Trustee Serafini arrived at 4:11 PM

Discussion: C. December Operating Results

> Mrs. Latz provided information on the December Operating results for FY23, 8 months into the fiscal year (on Board Docs)

Revenues:

> Tax revenue continues to lag a little but will catch up in April, License revenue will catch up in April when liquor licenses are paid, Fine revenue is a little behind this year, Reimbursement revenue is high due to ARPA fund disbursement and will level out, Franchise is a quarterly timing issue but expecting January disbursement and will catch up then, Permit revenue continues to be strong, and Miscellaneous revenue shows the Campus bond $21.5M, next year it will look normal, it is backed out from operating revenue.

Total General Fund Operating Revenue 8 months into FY23 is $10,624,997.04

Expenditures:

> Mrs. Latz went over expenses explaining most departments are under budget except for Parks which continues to be high, but should stay relatively stagnant for now due to winter, Central Services is over due to the large annual bond payments which were paid November 30 and will even out in April,

Capital we are spending bond proceeds for a couple years for campus bond and the $5M bond for park upgrades, Riverside drainage, other road/bridge/drainage projects comes out of this area, backed those numbers out as well for a true view of operating results.

Total General Fund Operating Expenditures 8 months into FY23 is $11,125,456.47.

It shows we are expenditure over revenues at this point, same as last month due to bond payments in November, remember in May and June we received $1.2M in cash but is not on this report.

Discussion: D. Other

> Mayor Schore questioned the Board if they are willing to pay for the upcoming ICSC Conference in May in Las Vegas. Registration increases after February 20, it is currently around $800, airfare is around $450, and still not sure on the cost of the hotel room rate at this time. In the past he has attended along with Mr. Van Mill and Ms. Cyr. Examples were given on the success of attending this conference in the past. With the new interchange still needing to be developed, this is a great opportunity to meet companies to bring business in this area.

Finance Committee agrees to allow them to attend the conference and to go ahead and register now, legislation will be created once more information is obtained.

> Mrs. Latz stated Administration is having a second JRB (Joint Review Board) TIF meeting for the Main Street & University Avenue TIF District on Tuesday, February 7, 2023 at 10:30 AM.

> Mr. Van Mill stated we plan to discuss extending the existing Industrial TIF, or have a new one created and add new properties. We will meet with Gene Norber in a couple weeks to discuss his services.

> Mrs. Latz explained she and Mr. Van Mill spoke with Senator Joyce's office about supporting a change to the Business District Act. They spoke to AJ Burse who is on the Senate Committee about our idea of allowing Business Districts to share funds freely between adjoining business districts instead of only being allowed to share up to 1% of revenues between districts. Mr. Van Mill stated some business districts thrive and others may not, this would allow us to use funds for improvements throughout the community.

> Chief Phelps gave an update on the generator at the Police Department which continues to keep failing. Technicians suggested we start up twice a week, which we do and it continues to fail. The Tech suggested replacing the fuel regulator and we will be getting a quote for that and will bring to Finance for approval.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2(c)(11).

Motion by Trustee Jeff Keast, second by Trustee Angie Serafini motion to enter into Executive Session to discuss pending litigation of the public body, as allowed by 5 ILCS 120/2(c)(11) at 4:34 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Angie Serafini, second by Trustee Bruce Greenlee to exit the Closed Session and return to the Finance Meeting at 4:47 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Jack Littrell, second by Trustee Jeff Keast to adjourn the Finance Meeting at 4:47 PM.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/Public