Kankakee Times

Village of Bourbonnais Finance Committee met June 14.

Here are the minutes provided by the committee:

1. Meeting Opening

Discussion: A. Roll Call - Trustee Rick Fischer at 4:00 PM

Members present: Mayor Paul Schore, Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini (on Zoom). Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Administrator Mike Van Mill, Assistant Administrator Laurie Cyr, Accounting Supervisor Holly St. Germaine, Deputy Chief Dave Anderson, Public Works Superintendent Terry Memenga, Assistant Public Works Superintendent Dave Herberger, and Admin Assistant Margie Beach

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from June 1, 2023

Motion by Trustee Jeff Keast, second by Trustee Jack Littrell to approve the Finance Committee minutes from June 1, 2023 as presented.

Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> Questions on invoices were discussed and answered by Mr. Memenga, Deputy Chief Anderson and Attorney Dunn.

The General Fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on June 19, 2023.

Accounts Payable: B. Special Fund

The Special Fund bill list was reviewed, and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on June 19, 2023.

4. Other Business

Discussion: A. BBCHS Football Sign Sponsorship Request

> Mrs. St. Germaine stated we received the annual sign sponsorship request from BBCHS football boosters. The sponsorship cost did go up $50 this year.

Finance Committee agrees to move forward with this annual donation.

Discussion: B. Harbor House Fundraiser Request

> Mrs. St. Germaine explained this is a special event to be held in October at the Harbor House, we usually donate once a year, towards the end of the year.

Finance Committee agrees to deny this special donation request, and wait for the one later in the year.

Discussion: C. Donation Request Helen Wheeler Center

> Mrs. St. Germaine explained this is the first time we have received a request from Helen Wheeler Center, there are different levels of sponsorship for the 60th Anniversary Gala.

Finance Committee agrees to pay for dinner for Mayor Schore and a guest.

Discussion: D. Capital Considerations

> Mrs. St. Germaine explained Capital expense requests by departments will be presented, and we do have funds in the budget for these expenditures (on Board Docs).

> Deputy Chief Anderson went over their requests for the Police department - 1) New fingerprint

Livescan 2023 machine, printer and technology costs and warranties; and 2) 12 new tasers and equipment to replace the older ones.

Finance Committee agrees to these two capital expense purchases.

> Mayor Schore went over a proposal for security improvements for the Admin building entry area by installing security glass, locked doors, and counter top replacement using ARPA funds. This would put up a barrier to slow down an immediate attack.

Finance Committee is in favor of improving the Admin building entry area with security glass and protective panels.

> List of the most recent ARPA Funds expenditures was provided (on Board Docs).

> Superintendent Memenga went over requests from Public Works: 1) V-Plow for pickup truck use in cul-de-sacs; 2) Broom attachment for the skid steer loader; and 3) S75 Megamixer and attachments (hopper extension, funnel and chute extension) that can be used on the current skid steer for smaller concrete repairs.

Finance Committee agrees to the Public Works requests for three capital items as presented.

Discussion: E. Other

> Trustee Littrell questioned if additional security cameras will be purchased for the Campus? Ms. Cyr stated we will keep the existing cameras around the Admin and Police buildings, and plan to add another 14 cameras for the campus.

5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session - Not applicable.

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Bruce Greenlee, second by Trustee Jack Littrell to adjourn the Finance Meeting at 4:45 PM. Final Resolution: Motion Carried

Aye: Trustee Bruce Greenlee, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/CSTRVT66C577/$file/2023-06-14%20Finance%20Meeting%20Minutes%20for%20Approval.pdf