Kankakee Times

Village of Bourbonnais Finance Committee met Nov. 13.

Here are the minutes provided by the committee:

1. Meeting Opening

Meeting called to order at 4:00 PM by Trustee Rick Fischer

Procedural: A. Roll Call - Trustee Rick Fischer

Members present: Mayor Paul Schore, Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini. Also in attendance, Treasurer Ron Riebe, Attorney Patrick Dunn, Asst. Administrator Laurie Cyr, Finance Director Tara Latz, Asst. Finance Director Holly St. Germaine, Public Works Superintendent Terry Memenga, Public Works Asst. Superintendent Frank Triveline, Deputy Chief Dave Anderson, Engineer Mike Gingerich, Commander Jason Sztuba and Deputy Clerk Margie Beach. Absent: Trustee Bruce Greenlee, Administrator Michael Van Mill

2. Review and Approve Committee Minutes

Action, Minutes: A. Finance Committee Minutes from October 30, 2024

Motion by Trustee Jack Littrell, second by Trustee Jeff Keast to approve the Finance Committee minutes from October 30, 2024 as presented.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

3. Bill Lists

Accounts Payable: A. General Fund

> No questions were asked on the bill list.

The General fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, November 18, 2024.

Accounts Payable: B. Special Fund

The Special fund bill list was reviewed and the Finance Committee agreed to proceed with payment of the bills at the next Regular Board meeting on Monday, November 18, 2024.

4. Other Business

Discussion: A. FY24 Village Audit Presentation

> Auditor Brian Creek from Borschnack, Pelletier & Co. gave an overview of the Village's draft audit report as of April 30, 2024 (on Board Docs). He presented highlights of the changes of information in this year's audit report regarding cash, investments, new assets, revenues and expenditures, operating budget, capital expenditures, sewer fund pass through account and police pensions.

> Mr. Creek also went over the Illinois Tax Increment Redevelopment Allocation Act draft audit report ending April 30, 2024, and found no instances of non-compliance (on Board Docs).

Finance Committee agrees to move forward and have legislation created for the next Regular Board meeting on November 18, 2024 accepting these two audits.

Discussion: B. Police Department Capital Requests

> Mrs. Latz met with Chief Phelps, Deputy Chief Anderson, and Commander Sztuba and discussed capital requests. (on Board Docs).

1) Requesting new body cameras, ours are 5 years old and out of warranty. Provided the total cost $41,274 for 28 new body cameras. There is a grant opportunity available and the Police Department will be applying soon. Due to the immediate need we would like to order now and reimburse if the grant is received ($25,060). We are looking at using ARPA funds to purchase the body cams. If we get the grant, the amount needed would be $16,214 from ARPA funds.

Finance Committee agrees to move forward with the purchase for new body cameras.

2) Requesting to purchase 3 squad cars - there are several 2025 Ford Police Interceptors on the lot at Court Street Ford - will still need to be outfitted with the various equipment items, we will use the vendor in Manteno, just as we did for the outfitting of the recent canine car. Also looking at updating the SRO squad and would like to add additional equipment so it can be used in the summer when Officer Cox is back on the street. This will match all the equipment in our other patrol cars.

> Mrs. Latz stated she reached out to 3 area banks to get interest rates for a loan to purchase these vehicles, and Peoples Bank came back with the best interest rate at 4.41% for 4 years with quarterly payments. We just paid off the previous loan from the squads we purchased 4 years ago with Peoples Bank.

Finance Committee agrees to move forward with the loan and purchase the squad cars, legislation will be created for an upcoming meeting.

Discussion: C. Tax Levy Presentation & Discussion

> Mrs. Latz went over the Tax Levy for 2024 (on Board Docs). The calculation is based on last year's extension from reports we get on the County website, and multiply that by a CPI factor from the IL Department of Revenue website. PTELL Requirement was explained, and the 2024 net extension is $1,992,810. Tax levy calculations were provided and gave options for the Board to choose from. The total Village EAV continues to increase - last years rate was .4433, this year rates are under last year's rate, which continues to go down due to EAV rising for the past 10 years. Five calculations were presented, and the dollar increase using a tax rate .4314 would bring in approximately $96,338 more than in 2023.

> Board discussed the options presented.

> Mrs. Latz reminded the Board we will need to do a Public Hearing at the Monday, December 2, 2024 Regular Board meeting at 5:15 PM. A public notice will be put in the Daily Journal for the Public Hearing.

Finance Committee agreed to a rate of 0.4314 for the 2024 tax levy and legislation will be created for the next Regular Board meeting on Monday, November 18, 2024.

Discussion: D. Career Center Road Widening Project - Recommendation for Funding

> Engineer Gingerich went over the benefits of the Career Center Road improvement project (on Board Docs).

> Federal funding would be available through the County's MPO program administered by IDOT that would pay for approximately half of this project.

> Mayor Schore explained the MPO did a study and scored on the necessity of the project using a matrix.

> Engineer Gingerich stated this project has logical starting and ending points - 1.5 miles of the road from Route 102 to Burns Road right up to the entrance of St. Paul's School. Handout provided benefits and a map of the project and potential time line with 4 phases - project will need to justify a warranted improvement. The study has already started and is expected to be completed by the summer of 2025 before moving to Phase 2 which is the design of the project. At the end of 2026 construction will begin and hopefully be completed by 2028. Analysis as well as a schedule of expected funding that would be needed to complete the project was provided.

> Mrs. Latz explained we do have a Career Center Road Certificate of Deposit that would be used for some of the costs. We would recommend taking funds out from our PMA investment account around $1.5M and transfer to our I-Prime account and have the funds ready for construction for the first part of the project. We will need to reimburse this fund in the future. We need a super majority vote which is 5 out of 6 Trustees to take funds out.

Finance Committee agrees to table this conversation for an upcoming Finance meeting once questions are discussed.

Discussion: E. Sesquicentennial Update

> Mayor Schore gave an update on the Sesquicentennial celebration for next summer.

> First event will be in May on a Saturday night with a Gala and we will need a deposit to reserve a band - plan to have it a ticketed event to help off set the costs.

> Tour de Bourbonnais Bike Race - the following day on Sunday morning - competitive race through Bourbonnais.

> Mid summer concert - a ticketed event.

> September the historical celebration with a pageant and reenactors - charge entry fees. 5. Old Business - None

6. New Business - None

7. Public Comments - None

8. Executive Session

Action, Procedural: A. Enter into Executive Session to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 Ill. Comp. Stat. Ann. 120/2(C)(2).

Motion by Trustee Randy King, second by Trustee Angie Serafini to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 Ill. Comp. Stat. Ann. 120/2(C)(2) at 5:07 PM. Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

Action, Procedural: B. Return to the Finance Meeting

Motion by Trustee Jeff Keast, second by Trustee Angie Serafini to exit the Closed Session and return to the Finance Meeting at 5:42 PM.

Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

9. Adjournment and Time

Action, Procedural: A. Adjournment & Time

Motion by Trustee Randy King, second by Trustee Angie Serafini to adjourn the Finance Meeting at 5:42 PM. Final Resolution: Motion Carried

Aye: Trustee Rick Fischer, Trustee Randy King, Trustee Jeff Keast, Trustee Jack Littrell, and Trustee Angie Serafini

https://go.boarddocs.com/il/vobil/Board.nsf/files/DB9N2H5DD11B/$file/2024-11-13%20Finance%20Minutes%20for%20Approval.pdf