Kankakee Times

East Dundee Committee of the Whole met Monday, Nov. 14.

Here are the  minutes as provided by East Dundee:

Committee of the Whole Meeting Willage of East Dundee Kane County, Illinois November 4, 2016

CAL "TO ORDER President Miller calls to order the Village of East Dundee Committee of the Whole Meeting at 6:30 p.m,

ROLL CALL; Trustees Skillicorn, Lynam, Selep, Hall and President Miller, Trustees Gorman and Wood were absent.

Also in attendance Village Administrator Bob Skurla, Chief of Police Terry Mee, Associate Village Attorney Jim Binninger, Village Engineer Joe Heinz, Director of Public Works Jim Kelly, Economic Development Director Doug Bergren, Special Events Manager Erin Weingart, Marketing and Promotions Manager Cathy Domagalski and Village Clerk Katherine Holt.

PUBLIC COMMENT (Agenda Items only): None

OLD BUSINESS:

A. Residential Façade Grant Program

Administrator Skurla noted that a draft policy for the Residential Façade Program was included in the meeting packet as requested by the Village Board. He stated that all final recommendations for applicant eligibility will come before the Board for final approval before any grants are awarded. He recommended that the program be included in a formal ordinance for adoption at the next Board meeting if the Board has no further questions or changes. President Miller asked if all of the applicant dollar amounts presented previously were from 2015. Administrator Skuria responded that the amounts were from before the current fiscal year's budget was adopted. Trustee Lynam said he is in favor of the program as long as it continues to be funded by video gaming revenue. Administrator Skurla clarified that the video gaming revenue gets added to the general fund and is earmarked for the program. Trustee Lynam asked who will determine applicant eligibility and the level of need. Skirla responded that staff will provide a recommendation and they will be ranked based on the condition and need of the requested repair. President Miller explained that the purpose of the program is to incent homeowners to do better than average upgrades and improvements.

Administrator Skurla asked the Board to allow for these expenditures to be paid at this time. He said the budget was adopted with the tinderstanding that there would be a hold on anything moving forward. He said if the Board is satisfied with the proposed program policy, an ordinance could be adopted at the next regular meeting. He said there would be a separate motion to approve the release of funds to the previous applicants.

B. River Haven Punch List Update

Joe Heinz noted that the most current punch list and ietter sent to Mr. Bergman are included in the meeting packet, He advised that he has been waiting for a response from Mr. Bergman's engineer regarding the retention pond issue, A representative from Mr. Bergman's team stated that there are 16 items on the most recent June 2016 punch list that did not exist on the original 2013 punch list, He said he would like to compare the lists to clarify where the new items came from. He said there should only be a couple of unfinished items from the original list, Brian Fritz, President of Pioneer Property Management, advised that everything specified and requested by the Village was done in order to release the certification of occupancy. He said he now needs to understand what the changes being requested are. Jim Kelly clarified that the certification of occupancy is often issued to allow people to occupy a building and there are contingencies attached to the certification of occupancy that relate to engineering.

Another Bergman representative advised that the pond was never designed to hold water. He said they have since realized that there is no way to make it a dry pond as they have dug down at least 20 feet and were still unable to get the water to drain. They also filled the hole with rip rap stone but said that caused the water to rise. Village Administrator Bob Skuria said the request of the Village Board is to eliminate the standing water as it is a safety concern. He also said that he doesn't completely agree that the pond can't be drained. There was some discussion around installing a pump system or installing a four foot fence.

The Board and Mr. Bergman's team reviewed the status of each item on the punch list. President Miller requested a written timeline for each item on the punch list within two weeks. He asked that Bergman's team make a notation on any item they disagree with. He said he wants a solution on the pond and it isn't acceptable to remain at 15 feet deep. He said if fencing is the answer, he would like to see a plan of what that would ook like. The team agreed on the two week timeline and said that tilhere is nothing om the list that can't be resolved by end of the year.

NEW BUSINESS: None

PUBLIC COMMENT (Non Agenda Items): None

EXECUTIVE SESSION: No

Motion to adjourn the Committee of the Whole Meeting at 7:32 pm by Skillicorn/Lynam, Motion carries by unanimous vote.