Kankakee Times

Kankakee County Highways and Buildings Committee met Aug. 15.

Here is the minutes provided by the committee:

Members Present

Mr. Washington, Mr. Kinzinger, Mr. Olthoff, Mr. Hess, Ms. Polk, Mr. Snipes, Ms. Peters, Ms. Haas, Mr. Fetherling, Mr. Dunnill, Mr. Ekhoff, Mr. Carrico and Mr. Smith

Members Absent

Mr. Tholen, Mr. Zenz and Mr. Ritter

In Attendance

Mr. Wheeler

Department Heads

Wes Andrews, Mark Rogers and Anita Speckman

 Media None

1. Call to Order

The meeting was called to order by the Committee Vice-Chairman, Mr. Kinzinger, at 9:00 a.m. Quorum present.

2. PublicComment

None

Mr. Kinzinger advised the committee that a motion was needed to amend the agenda to allow Mark Rogers to discuss the Motor Fuel Tax and other fee increases that are later in the agenda.

Mr. Dunnill made a motion to amend the agenda, and Mr. Olthoff seconded it. Motion carried with a voice vote.

3. Approval of Minutes: July 11, 2019

Mr. Fetherling made a motion to approve the minutes, and Mr. Dunnill seconded it. Motion carried with a voice vote.

4. Highways – Mark Rogers  Bidding and Letting

Mr. Rogers advised the committee of the fuel dispensing and fuel upgrade bids.

Mr. Ekhoff made a motion to open the sealed bids and Ms. Peters seconded it. Motion carried with a voice vote.

Mr. Rogers advised there are two bids.

The first is from Crowne Tank from Streamwood, Illinois. Their bid is $88,703.00 The second is from Pemco from Gilman, Illinois. Their bid is $70,328.52

Mr. Kinzinger advised that the bid approval would be contingent upon review and approval of Engineers.

 Fuel Dispensing/Pump Upgrade

Ms. Peters made a motion to accept the lowest bid upon review and approval, and Ms. Polk seconded it. Motion carried with a Roll Call Vote of 14 ayes and 0 nays. Voting aye was: Mr. Washington, Mr. Kinzinger, Mr. Olthoff, Mr. Hess, Ms. Polk, Mr. Snipes, Ms. Peters, Ms. Haas, Mr. Fetherling, Mr. Dunnill, Mr. Ekhoff, Mr. Carrico, Mr. Smith and Mr. Wheeler.

• County Engineer’s Pay Estimates

Mr. Rogers reviewed the County Engineer’s Pay Estimates with the committee.

Mr. Kinzinger advised for the record that all the bills are signed and dated.

Mr. Olthoff made a motion to combine and approve the pay estimates, and Ms. Polk seconded it. Motion carried with a roll call vote of 14 ayes and 0 nays. Voting Aye were: Mr. Washington, Mr. Kinzinger, Mr. Olthoff, Mr. Hess, Ms. Polk, Mr. Snipes, Ms. Peters, Ms. Haas, Mr. Fetherling, Mr. Ekhoff, Mr. Dunnill, Mr. Carrico, Mr. Smith and Mr. Wheeler

• Resolutions

 Declaration of Highway Department equipment as Surplus Property

Mr. Rogers reviewed the surplus equipment with the committee which included the following: 2008 International Tandem Dump with Wing plow, Flink snow plow, salt spreader, hot box, 2007 crew cab Ford truck, 2001 Dodge Ram, 2002 GMC truck with Boss snow plow, John Deere mower deck, water tank, shop vac, wrench, floor buffer, die grinder, 12v shop vac, auto level, two jackhammers, test meter, two radios, and miscellaneous obsolete parts.

Mr. Hess made a motion to approve, and Mr. Fetherling seconded it. Motion carried with a Roll Call Vote of 14 ayes and 0 nays. Voting aye was: Mr. Washington, Mr. Kinzinger, Mr. Olthoff, Mr. Hess, Ms. Polk, Mr. Snipes, Ms. Peters, Ms. Haas, Mr. Fetherling, Mr. Dunnill, Mr. Ekhoff, Mr. Carrico, Mr. Smith and Mr. Wheeler.

5. Other Business

 Motor Fuel Tax and Other Fee Increases

Mr. Rogers advised the committee that last month a board member inquired on the Motor Fuel Tax and how that affects the county. Mr. Rogers prepared a presentation for the committee to explain Motor Fuel Tax.

Mr. Rogers reviewed and discussed the presentation with the committee.

The counties portion of the Motor Fuel Tax is determined by the number of registered vehicles.

Mr. Rogers stated that the registration fees increased by $49.00, the county will not get any of that increase.

Mr. Snipes questioned with the State getting the majority of the money from the increases, would it be assumed that the State will be improving state roads within our county.

Mr. Rogers confirmed.

Mr. Snipes asked what the county will receive from these changes in fees.

Mr. Rogers advised that it will all be covered in his presentation as he goes. Mr. Rogers advised that the estimated projected figures could be in the range of $800,000 to $990,000.

Mr. Kinzinger asked if the presentation information could be distributed and placed on the website.

Mr. Snipes and Mr. Rogers discussed the ability and costs to maintain the roads with the heavy trucks that use them.

6. Buildings-Wes Andrews

Mr. Andrews discussed and reviewed the monthly reports with the committee.

• Facility Dude Report

There were 155 work orders for the month of July.

• Financial Report

Mr. Andrews reviewed and discussed the financial report with the committee. There were no questions from the committee.

• Building Report

Mr. Andrews advised the committee that there are aerial photos in their meeting packets that will be discussed.

Mr. Andrews stated that every building will have proper signage and the photos in the packets show where the designated smoking areas will be. Mr. Andrews continued to show the committee where the areas have been designated.

Mr. Wheeler discussed the reasoning behind the locations. For example, the smoking area at the administration building is right by the ramp to the entrance, so that needed to be moved. Shelters will be discussed in the future.

Mr. Kinzinger advised that working with Metro would be ideal so the shelters are standardized throughout the area.

Mr. Wheeler advised that could be discussed in the future.

Mr. Snipes questioned the smoking location designated for the courthouse and how far it was from the building. He has concerns of the safety aspects and if there was a different location to consider.

Mr. Kinzinger advised that there was a committee that thoroughly reviewed the locations and determined this to be the best location.

Mr. Andrews discussed the construction that is happening on Schuyler Avenue and there was slight damage done to the storage area of the administration building. Mr. Andrews advised that they were going to fix it.

Mr. Wheeler wanted to confirm that the construction company was doing the repairs and not the county.

Mr. Andrews confirmed.

Update on the courthouse grant money, most recently the state is waiting on the review to complete with DNR and the historical Society. There is nothing that they are waiting on from the county.

ADA modifications have been made in one of the courtrooms. There was a ramp put in place. The Annex and the old jail continue to have the same needed repairs.

JCDC is preparing for the dedication ceremony that will be out there.

• LED Lighting at the Jerome Combs Detention Center

Mr. Andrews advised that he was recently contacted by ComEd about a program that if the bulbs are switched to LED, ComEd will cover it 100%. Therefore, Mr. Andrews is postponing this issue until he can find out more about if the county will qualify for this free program and the specifics of it.

• Chairs at the Kankakee County Courthouse

Chief Judge approached Mr. Andrews about the chairs in the jury assembly area. The present chairs are damaged and badly stained. There are 14 chairs needed. The best price available is $50 per chair. There is a shipping cost as well.

Mr. Snipes made a motion to approve sending the request to the Finance Committee, and Mr. Wheeler seconded it. Motion carried a voice vote.

• Exterior Painting at the Administration Building

Mr. Andrews provided photos of the administration building and the exterior of the building on the West side. Mr. Andrews received an estimate on the project.

The scope of the work would include painting of the exterior wall, clean and scrape previous paint, repair all the cracks and paint two coats while protecting the roof.

Mr. Andrews stated that it would not exceed $5,000 to do the job correctly.

Mr. Wheeler stated that the motion would be to approve the work and when the bill comes in, it goes to Finance.

Mr. Wheeler asked if there was any color that he was favoring. Mr. Wheeler asked if there were any ideas from the committee as to the color.

Ms. Polk requested that an artist come in to put décor on the wall.

Mr. Kinzinger suggested that the county architect could make a recommendation as to the color.

Mr. Snipes made a motion to approve the work, and Mr. Ekhoff seconded it. Motion carried with a Roll Call Vote of 14 ayes and 0 nays. Voting aye was: Mr. Washington, Mr. Kinzinger, Mr. Olthoff, Mr. Hess, Ms. Polk, Mr. Snipes, Ms. Peters, Ms. Haas, Mr. Fetherling, Mr. Dunnill, Mr. Ekhoff, Mr. Carrico, Mr. Smith and Mr. Wheeler.

7. Old Business

None

8. New Business

None

9. Adjournment

Mr. Olthoff made a motion to adjourn the meeting at 10:02 a.m., and Mr. Dunnill seconded it. Motion carried with a voice vote.

http://www.co.kankakee.il.us/files/committees/highways_81519.pdf